Connect CaptainBook.io and When I Work to unlock the power of automation

No credit card required
Free forever for core features
14-day trial for premium features and apps

Choose a Trigger

Choose an Action

Top companies trust Zapier to automate work that solves their unique business problems—no coding required.

How Zapier works

Zapier makes it easy to integrate CaptainBook.io with When I Work - no code necessary. See how you can get setup in minutes.

100%

Help

1. Choose trigger event

2. Choose action

1. Select the event

Setup

Test

App

Trigger event

Choose a trigger event

Choose a trigger

A trigger is the event that starts your Zap—like a "All Questions Answered" from CaptainBook.io.

Add your action

An action happens after the trigger—such as "Create User" in When I Work.

You’re connected!

Zapier seamlessly connects CaptainBook.io and When I Work, automating your workflow.

Supported triggers and actions

Zapier helps you create workflows that connect your apps to automate repetitive tasks. A trigger is an event that starts a workflow, and an action is an event a Zap performs.

All Questions Answered
Triggers when all mandatory questions have been answered for a booking.
Trigger
Instant
Try It
Diary Notes Updated
Triggers when a user updates diary notes for an availability.
Trigger
Instant
Try It
New Booking
Triggers when a booking is received.
Trigger
Instant
Try It
New Transaction
Triggers when a new transaction is created.
Trigger
Instant
Try It
All Waivers Signed
Triggers when all waivers have been signed.
Trigger
Instant
Try It

- Api_docs_info
- Stop on error
  Required
- HTTP Method
  Required
- URL
  Required
- Query string parameters
- Additional request headers
- Body
Action
Write

Canceled Booking
Triggers when a booking is canceled.
Trigger
Instant
Try It
Guest Mandatory Questions Answered
Triggers when all mandatory questions have been answered for a guest.
Trigger
Instant
Try It
New Customer
Triggers when a customer is created in your workspace.
Trigger
Instant
Try It
Updated Booking
Triggers when a booking is updated (when a reservation is confirmed for example, or any change to a booking).
Trigger
Instant
Try It
- Email
  Required
- First_name
  Required
- Last_name
  Required
- Locations
- Role
- Positions
- Phone_number
- Employee_code
- Notes
- Type
- Hourly_rate
- Hours_preferred
- Maxmium Hours
Action
Write

Zapier is the automation platform of choice for 87% of Forbes Cloud 100 companies in 2023

G2 Badge - Most Implementable - Winter 2024

G2 Badge - Leader Mid-Market - Winter 2024

93%

Customers who say using Zapier has made them better at their job

25m

Customers have created over 25 million Zaps on the platform

6 mins

The average user takes less than 6 minutes to set up a Zap

Connect CaptainBook.io and When I Work to integrate crucial parts of your business

With Zapier, you can integrate everything from basic data entry to end-to-end processes. Here are some of the business-critical workflows that people automate with Zapier.

Automate your lead management and improve conversions

With Zapier, you can automate every part of your lead funnel and give yourself the best chance at converting leads. Automate everything from lead capture to outreach to reporting—and close more deals as a result.

Create more impactful campaigns with automation

Measuring campaign performance across platforms can get chaotic. Plus, digging up the right metrics costs you precious time and effort. With Zapier, you can create a centralized view of your performance, skillfully manage your lists, and ensure your campaigns drive ROI across the business.

Provide world-class support with a little help from automation

Support reps can't be productive when they have to track down crucial information for every incident or ticket. With Zapier, you can automatically send your reps the context they need to resolve tickets quickly and create a seamless customer experience.

Automate your way to actionable, up-to-date data

The days of manually exporting and importing data are over. With Zapier, you can send data where it needs to go, in the format you need it—so you can centralize your data and unlock more insights.

Resolve incidents faster with automation

Your technical support team wants to focus on tech tickets rather than admin work. With Zapier, you can automate everything from ticket creation to routing to inter-team communication—eliminating friction from incident management and increasing speed to resolution.

Make work flow with AI

Level up your CaptainBook.io to When I Work integration with AI. Extract, summarize, and transform your integration data with leading AI models like OpenAI, Anthropic, and more.

Learn about AI automation

About CaptainBook.io

CaptainBook.io is a booking and ticketing software for travel tours and experience companies.

HelpHelp

Related categories

Scheduling & Booking

About When I Work

When I Work is the easiest way to schedule, manage attendance, and communicate with your staff from your Android device and PC. Notify your staff instantly about their work schedule via text, email, and web notifications.