An email service Zap is triggered when an email is sent to your special @zapiermail.com email address. You can set up an auto-forwarder inside Gmail or Outlook to automatically send email to your special address. You can read about how to set this up inside Gmail, here.
To style your email you will need to use HTML. Here's some basic quick start formatting HTML markup:
<p> This is a paragraph </p>
<a href="http://www.zapier.com">This is a link</a>
<img src="imageurl.jpg" alt="alt text" width="104" height="142">
<b>This text is bold</b>
<i>This text is italic</i>
You can find more great tips and information on writing HTML on W3schools website here:
In the "test this step" section of your trigger or action, you can load the most recent email received by that email address. If you click the "Re-test" button, then click on the "view your email" link on the test success page, you can see the body of those emails and get the URL you need to finish verifying that address.
This is due to them lacking a sender field, or more specifically an empty return-path, take a look at http://www.jaytag.co.uk/office365-distribution-list-blank-return-path/ for instructions on how to solve this.
Right now this is fixed to a noreply email address. If you'd like to set this field, you should use a "high volume" email sending service.
For spam compliance reasons we can't remove that link. For an alternative that won't have that link, you can use a Gmail or IMAP/SMTP action to send from your own account, or you could use a transactional mail service like Mailgun or Mandrill to send those emails.
We use a service called Mailgun to parse inbound emails. They have some limitations in the types of emails they can parse. Specifically, we've seen issues from auto-notification emails like Google Groups fail to be parsed because the sender address is empty.
From Mailgun's support team:
"The reason for the auto-forwarder messages not getting accepted and posted is to due an empty sender address. Mailgun will not accept and post a messages without a present email address in the sender parameter."
If you're having trouble with a certain email client of service, this may be why.
Yes! Email triggers have a field for HTML message body as well as a field for plain text message body.
Yes! Email's "Send Email" action supports HTML messages.
To stay CAN-SPAM compliant, we must turn your Zap off when that email is clicked. We don't keep a block list of offer unsubscribing functionality there though, so if you turn your Zap back on, you should be good to go.
To prevent the Zapier send email action being used for spam we throttle the send email action to 10 emails per Zapier account per hour. If your needs exceed this you'll need to use a dedicated email sending provider like Gmail, Mailgun, Sendgrid, or Mandrill.
If you have a fixed file you want to always attach to your email using the send email action, you just need to upload the file somewhere publicly first like Dropbox and then include the download link on the "Attachment" field.
You can read some specific steps on how to do this here.
Emails sent to and from a @zapiermail.com email address have to be less than 25MB in size, including attachments.
Because Zapier uses a third party service for our inbound emails on Email by Zapier, we unfortunately can't guarantee or control when a Zap will trigger and delays are not uncommon. If you're working with time-sensitive emails, you might want to use Gmail or another email app that you have direct ownership of.