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Choose an Action

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1. Choose trigger event

2. Choose action

1. Select the event

Setup

Test

App

Trigger event

Choose a trigger event

Choose a trigger

A trigger is the event that starts your Zap—like a "Time Off Request Approved" from TalentHR.

Add your action

An action happens after the trigger—such as "Create User" in When I Work.

You’re connected!

Zapier seamlessly connects TalentHR and When I Work, automating your workflow.

Supported triggers and actions

Zapier helps you create workflows that connect your apps to automate repetitive tasks. A trigger is an event that starts a workflow, and an action is an event a Zap performs.

Time Off Request Approved
Triggers when a time off request is approved.
Trigger
Instant
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Deleted Employee
Triggers when an employee is deleted.
Trigger
Instant
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New Time Off Request
Triggers when an employee requests time off.
Trigger
Instant
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Time Off Request Rejected
Triggers when a time off request is rejected.
Trigger
Instant
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Updated Employee
Triggers when an employee is updated.
Trigger
Instant
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- Name
  Required
Action
Write
- Name
  Required
Action
Write

- Absence Info
- Start Date
  Required
- End Date
- Employee
Action
Write
- Department
  Required
- Name
  Required
Action
Write
- Employee
  Required
- Basic Info
- First Name
  Required
- Last Name
  Required
- Employee Number
- Date of Birth
- Gender
- Marital Status
- Citizenship
- Address
- City
- Country
- Postal Code
- Contact Info
- E-mail
  Required
- Personal Email
- Phone
- LinkedIn (URL)
- Emergency Contact
- Full Name (Emergency Contact)
- Address (Emergency Contact)
- Phone (Emergency Contact)
- Relationship Type (Emergency Contact)
- Other
- Secondary Address
- Secondary City
- Secondary Postal Code
- Secondary Country
- Twitter (URL)
- Facebook (URL)
- Instagram (URL)
- Pinterest (URL)
- Github (URL)
- Behance (URL)
- Skype Name
- Allergies
Action
Write
- Location
  Required
- Name
  Required
- Address
  Required
- Remote
  Required
Action
Write
Get Summary of Who's Out
Retrieve a list of employees who are out of the company the following days.
Action
Write
- Email
  Required
- First_name
  Required
- Last_name
  Required
- Locations
- Role
- Positions
- Phone_number
- Employee_code
- Notes
- Type
- Hourly_rate
- Hours_preferred
- Maxmium Hours
Action
Write

New Employee
Triggers when a new employee is created.
Trigger
Instant
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New ATS Application
Triggers when a new job application is submitted.
Trigger
Instant
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New Job Published in ATS
Triggers when an ATS job position is published.
Trigger
Instant
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Job Unpublished From ATS
Triggers when an ATS job position is unpublished.
Trigger
Instant
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- Name
  Required
Action
Write
- First Name
  Required
- Last Name
  Required
- E-mail
  Required
- Date of Hire
  Required
- Employee Reports to
- Employment Status
  Required
- Location
- Division
- Job Title
- Department
- Payment
- Payment Schedule
- Payment period
- Overtime Status
Action
Write
- Name
  Required
- Address
  Required
- Remote
  Required
Action
Write
- Time Off Request ID
  Required
- Accept
  Required
Action
Write
- Division
  Required
- Name
  Required
Action
Write
- Job Title
  Required
- Name
  Required
Action
Write
- Employee
  Required
- Filename
  Required
- Document
  Required
Action
Write
- Search
  Required
Action
Search
- Api_docs_info
- Stop on error
  Required
- HTTP Method
  Required
- URL
  Required
- Query string parameters
- Additional request headers
- Body
Action
Write

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Customers who say using Zapier has made them better at their job

25m

Customers have created over 25 million Zaps on the platform

6 mins

The average user takes less than 6 minutes to set up a Zap

Connect TalentHR and When I Work to integrate crucial parts of your business

With Zapier, you can integrate everything from basic data entry to end-to-end processes. Here are some of the business-critical workflows that people automate with Zapier.

Automate your lead management and improve conversions

With Zapier, you can automate every part of your lead funnel and give yourself the best chance at converting leads. Automate everything from lead capture to outreach to reporting—and close more deals as a result.

Create more impactful campaigns with automation

Measuring campaign performance across platforms can get chaotic. Plus, digging up the right metrics costs you precious time and effort. With Zapier, you can create a centralized view of your performance, skillfully manage your lists, and ensure your campaigns drive ROI across the business.

Provide world-class support with a little help from automation

Support reps can't be productive when they have to track down crucial information for every incident or ticket. With Zapier, you can automatically send your reps the context they need to resolve tickets quickly and create a seamless customer experience.

Automate your way to actionable, up-to-date data

The days of manually exporting and importing data are over. With Zapier, you can send data where it needs to go, in the format you need it—so you can centralize your data and unlock more insights.

Resolve incidents faster with automation

Your technical support team wants to focus on tech tickets rather than admin work. With Zapier, you can automate everything from ticket creation to routing to inter-team communication—eliminating friction from incident management and increasing speed to resolution.

Make work flow with AI

Level up your TalentHR to When I Work integration with AI. Extract, summarize, and transform your integration data with leading AI models like OpenAI, Anthropic, and more.

Learn about AI automation

About TalentHR

TalentHR is your intuitive, all-in-one HR tool.

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Related categories

Human Resources

About When I Work

When I Work is the easiest way to schedule, manage attendance, and communicate with your staff from your Android device and PC. Notify your staff instantly about their work schedule via text, email, and web notifications.