Sign up
  • Home
  • Productivity
  • App tips

App tips

3 min read

How to Take a Screenshot on a Windows PC

Keyboard shortcuts and built-in software to capture anything on your computer

By Matthew Guay · August 8, 2018
screenshot-windows primary img

Windows for decades has included one screenshot tool: A button that copies a screenshot of your full computer's screen to your clipboard. You'd then open Paint, paste the picture, add any annotations you want, then save and share it.

There are far more screenshot tools in today's Windows 10. Here are the screenshot shortcuts you need to capture anything on your Windows PC—along with built-in tools to take timed screenshots and capture a video of your screen.

  • Check our full Screenshot Guide for ways to take screenshots on any other device—along with tips on taking great screenshots.

  • If you're on a Mac, you can also check out Zappy by Zapier, a screenshot tool for macOS that helps your team share what you see in a snap. With easy-to-use annotation tools, Zappy can help you collaborate with your teammates fast. Quickly capture and share screenshots, GIFs, and recordings for free. Learn more about Zappy.

Take screenshot with Windows Print Screen

Most PCs make it so easy to capture screenshots, there's a dedicated key on your keyboard for it: PrtScn (or Print Screen or PrtSc, depending on your keyboard). Tap that key, and Windows will copy a screenshot of your entire screen to your clipboard, which you can then paste into a document or blank Paint canvas to save.

For more specific screenshots, Windows has built-in keyboard shortcuts for screenshots:

  • Copy full screen screenshot to clipboard: PrtScn

  • Save full screen screenshot: Windows Key + PrtScn (or Windows Key + Volume Down on a tablet)

  • Copy screenshot of single window: Alt + PrtScn

  • Save screenshot of single window: Windows Key + Alt + PrtScn

Have a Microsoft Surface tablet or laptop? You won't find a PrtScn key, so here are the keyboard shortcuts to use instead:

  • Copy full screen screenshot to clipboard: Fn + Space

  • Copy screenshot of single window: Fn + Alt + Space

  • Save full screen screenshot: Fn + Windows Key + Space

Tip: Windows saves screenshots to the Screenshots folder inside your default Pictures folder.

How to Capture a Timed Screenshot on Windows

Windows Snipping Tool

Windows also comes with additional screenshot tools. For more detailed screenshots, try the Snipping Tool, which lets you capture a full-screen, window, rectangle, or free-form screenshot—a way to capture a screenshot of any area you want with a Paint-style scissors tool. You can also add a delay to your screenshot to capture something that's harder to take a screenshot of otherwise. Then, you can add quick annotations to your image before copying or saving it.

How to Markup and Screenshot Websites on Windows

Microsoft Edge Web Note

Or, if you want to take a screenshot of a webpage, perhaps with some quick annotations, try Microsoft Edge browser's Notes tool. Open a webpage, click the pen icon in your toolbar, then highlight or draw on the page with the included tools—each of which works with your mouse or a pen. Click and hold on the button to choose the ink color and thickness. You can add text notes as well, then save the screenshot to your OneNote notebook or share it directly on social networks.

How to Capture a Video of Your Windows PC

Windows 10 Game Recorder
No, this is not a game, but...

If you want to capture a video of your screen—perhaps to show how an app works—use the Xbox app's Game Recorder in Windows 10. The Xbox app is designed to record videos of games but can also take videos of most apps in Windows—though not your full desktop. It includes settings to tweak the video quality, length, audio capture, and more.

Windows Game Recorder

To open Game Recorder, press Windows Key`+G—and if asked, check the Yes, this is a game button (after all, Game Recorder can record almost any app, not only games). That opens a small recorder app where you can click the record button or press Windows Key + Alt + R to stop or start recording.

Get more app tips from Zapier

Most of the time you need a screenshot on a PC, you'll only have to look down at your keyboard to remember the shortcut: PrtScn. FN+Space does the same on a Surface or many other smaller keyboards. That's the easiest way to take a screenshot on Windows—then keep this article around to find the shortcuts and tools when you need more specific screenshots.

Continue Reading

Get productivity tips delivered straight to your inbox

We’ll email you 1/wk, and never share your information.

Matthew Guay picture

Matthew Guay

Matthew Guay is an editor and writer in Bangkok. When he's not writing, he's likely reading a new book or exploring random streets in a new city. Follow Matthew at @maguay.

Related articles

Improve your productivity automatically. Use Zapier to get your apps working together.

Sign upSee how it works