Get to know KanbanFlow

Start off by making a new board in KanbanFlow. Give it a name, then KanbanFlow will ask you to add columns to your board. You could add them later from the board settings, but by setting them up first, you'll have a workflow ready from the start.

If you venture over to the board's settings, there's something else you should tweak: your task colors. There's 10 colors you can use, each of which has its color's name by default. Instead, you could name them anything you want, add description text to its tooltip, and arrange them in the order you want. That'll give you a visual way to clarify tasks, both by the workflow column they're in and by their color.

Now, it's time to add tasks. Click the + button in any list, and a New Task pane will open. You can add a title and description to the task, along with a color, responsibility, sub-tasks, and tags. There's time-tracking right from the start, too: add how much time you've already spent on the task, if any, along with an estimate of how long the task will take. And if the task is a recurring task, you can mark that along with its due date.

Then, as you're working on tasks, you can easily log the time on each task with the Timer tab in the bottom left. Open it, then click the Select button and click a task to track time spent on it. It's a Pomodoro timer, too, so you can have it remind you to take breaks every so often to stay productive. You can then keep track of the number of pomodoro sessions you worked through each day, along with a log of the time spent on each task.

Just like with other kanban apps, you'll check off sub-tasks (easy in KanbanFlow thanks to them being listed right on the card), then drag tasks from one list to another as you bring them through their workflow. In the last list, titled Done by default, tasks will be grouped by the day they were added for an easy way to see when tasks are done. Or, for more details on how your project went, use the Reports to see the time spent in each list, which tasks took the most time, how many pomodoro sessions you've completed, and more.

Kanban boards give you a simple way to manage tasks, and KanbanFlow adds just enough extra power to make them an even better project tool. You can list everything that needs done, color-coded in a way that fits your workflow, and track how long each part of your tasks take.

Learn more about kanban boards with our Kanban 101 Guide.

Do more with KanbanFlow

Zapier allows you to instantly connect KanbanFlow with 2,000+ apps to automate your work and find productivity super powers.

Connect to 2,000+ Apps

Google Calendar

Calendar +1Calendar, Google

12 Integrations


Project Management

36 Integrations


Team Chat

18 Integrations


KanbanFlow Alternatives

See All


Project Management

KanbanFlow Updates

KanbanFlow Updates: Pass More Task Details from KanbanFlow to Other Tools