Gmail + Workable

Send a Confirmation Email to New Workable Applicants

Need to send a quick custom confirmation email to new applicants for Workable? This Workable Gmail integration lets you automatically send an email to new applicants for Workable positions.

When this happens...
New Candidate
Triggers when a new candidate is created. Optionally, you can specify a specific job and stage to limit by.
TriggerInstant
automatically do this!
Send Email
Triggers when a new e-mail appears in the specified mailbox.
ActionWrite

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Supported triggers and actions

What does this mean?

- Account
  Select a Workable account.
- Job
  Select a job. You have to select a Workable account first in order to select a position.
- Stage
  Select a recruiting stage. You have to select a Workable account first in order to select a stage.
Trigger
Instant
Try It
- Account
  Select a Workable account.
- Job
  Select a job. You have to select a Workable account first in order to select a position.
- Stage
  Select a recruiting stage - Candidates will trigger when moved into this stage. You have to select a Workable account first in order to select a stage.
Trigger
Instant
Try It
- AccountRequired
- CandidateRequired
- Overwrite Existing Tags?
  If "Yes", existing tags on this Candidate will be overwritten.
- TagsRequired
  Tags should be one word, and cannot contain spaces or special characters.
Action
Write
- AccountRequired
- Job TitleRequired
  Job search is case insensitive and will return the best match based on the job title.
Action
Search
- Label/Mailbox
- Search String
  This works the same as the search bar you see in Gmail. For example: from:amy OR from:david or subject:dinner label:my-family. Learn more.
Trigger
Scheduled
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- Label/MailboxRequired
Trigger
Scheduled
Try It
- Search StringRequired
  By default this search will trigger on emails in all folders, including Sent emails, which most people don't want. To limit results, like to your inbox, include in:inbox.
  This works the same as the search bar you see in Gmail. For example: from:amy OR from:david or in:inbox subject:dinner label:my-family. Learn more.
Trigger
Scheduled
Try It

- Label/Mailbox
Trigger
Scheduled
Try It
- SubjectRequired
- To
  Who will this email be sent to? Multiple email addresses can be entered either individually, or as a comma separated list, eg. test@example.com,example@example.com.
- Cc
  Who should be cc'd on this email? Multiple email addresses can be entered either individually, or as a comma separated list, eg. test@example.com,example@example.com.
- Bcc
  Who should be bcc'd on this email? Multiple email addresses can be entered either individually, or as a comma separated list, eg. test@example.com,example@example.com.
- From
  Select an email address or alias from your Gmail Account. Defaults to the primary email address.
- From Name
  Customize the from name (but must be sent via the email address you connected).
- Body Type
- BodyRequired
- Signature
  Include a default signature with the email? Will be placed at end of the message after a line break and another "--" line. Note: Only signatures set as your Gmail account email/alias "Signature Defaults" > "For New Emails Use" are displayed.
- Label/Mailbox
- Attachments
  A file to be attached. Can be an actual file or a public URL which will be downloaded and attached.
Action
Write
- NameRequired
  Can have parents via a simple forward slash syntax: "Parent/Child"
Action
Write
- Message to Remove Label(s) FromRequired
- Label(s) to RemoveRequired
Action
Write
- Search StringRequired
  This works the same as the search bar you see in Gmail. For example: from:amy OR from:david< or subject:dinner label:my-family. Learn more. Note: Only one email will be returned by the search.
Action
Search

- AccountRequired
  Select a Workable account.
- Job
  Select a job. You have to select a Workable account first in order to select a position.
- Stage
  Select a recruiting stage. You have to select a Workable account first in order to select a stage.
Trigger
Scheduled
Try It
- AccountRequired
- Address
- Cover Letter
- Disqualification Reason
  Only available when EEOC is enabled for your Workable account.
- Disqualified
  Select 'Yes' to import candidates as disqualified. Note, that this only applies to candidates that are being imported as "Sourced".
- Domain
  The source of the candidate.
- EmailRequired
- First NameRequired
- Headline
  A headline or tagline for the candidate, shown near their name.
- Last NameRequired
- Phone
- Resume URL
  The url pointing to the candidate's resume in .pdf, .doc, .docx, .rtf format.
- Summary
- Comment
  Write something here to create a comment for the candidate in Workable (note that this only applies to candidates that have been imported as "Sourced").
- JobRequired
- SourcedRequired
  Select 'Yes' to import candidates as sourced, or 'No' to import them as if they applied themselves (in this case each candidate will receive a "Thank you for applying" email).
- Stage
Action
Write
- AccountRequired
- Candidate E-MailRequired
- Job
  Select a job. You have to select a Workable account first in order to select a position.
- Stage
  Select a recruiting stage. You have to select a Workable account first in order to select a stage.
Action
Search
- AccountRequired
- Candidate E-MailRequired
- JobRequired
  Select a job. You have to select a Workable account first in order to select a position.
- Stage
  Select a recruiting stage. You have to select a Workable account first in order to select a stage.
- Address
- Cover Letter
- Disqualification Reason
  Only available when EEOC is enabled for your Workable account.
- Disqualified
  Select 'Yes' to import candidates as disqualified. Note, that this only applies to candidates that are being imported as "Sourced".
- Domain
  The source of the candidate.
- EmailRequired
- First NameRequired
- Headline
  A headline or tagline for the candidate, shown near their name.
- Last NameRequired
- Phone
- Resume URL
  The url pointing to the candidate's resume in .pdf, .doc, .docx, .rtf format.
- Summary
- Comment
  Write something here to create a comment for the candidate in Workable (note that this only applies to candidates that have been imported as "Sourced").
- SourcedRequired
  Select 'Yes' to import candidates as sourced, or 'No' to import them as if they applied themselves (in this case each candidate will receive a "Thank you for applying" email).
Action
Search or write
New Label
Triggers when you add a new label.
Trigger
Scheduled
Try It
- Label/Mailbox
  (Note: If no Label/Mailbox is selected, this Zap will trigger on all e-mails, including Drafts.)
Trigger
Scheduled
Try It
New Starred Email
Triggers when you receive a new email and star it within two days.
Trigger
Scheduled
Try It
- Label(s) to Add
- Message to be LabeledRequired
Action
Write
- Trigger Instructions
  Important
  If you are using a Gmail trigger for this Zap, we recommend only triggering off of "Inbox" messages to avoid Zap Loops.
  For the "New Email Matching Search" Gmail trigger, please add label:inbox to the end of your "Search String."
  For the "New Email", "New Labeled Email", and "New Thread" Gmail triggers, please select INBOX for the "Label/Mailbox" field.
- ThreadRequired
  If you're not using a Gmail trigger for this Zap, we recommend adding a Search step to find the thread you want.
- To
  Who will this email be sent to? Multiple email addresses can be entered either individually, or as a comma separated list, eg. test@example.com,example@example.com.
- Cc
  Who should be cc'd on this email? Multiple email addresses can be entered either individually, or as a comma separated list, eg. test@example.com,example@example.com.
- Bcc
  Who should be bcc'd on this email? Multiple email addresses can be entered either individually, or as a comma separated list, eg. test@example.com,example@example.com.
- From
  Select an email address or alias from your Gmail Account. Defaults to the primary email address.
- From Name
  Customize the from name (but must be sent via the email address you connected).
- Body Type
- BodyRequired
- Signature
  Include a default signature with the email? Will be placed at end of the message after a line break and another "--" line. Note: Only signatures set as your Gmail account email/alias "Signature Defaults" > "For New Emails Use" are displayed.
- Label/Mailbox
- Attachments
  A file to be attached. Can be an actual file or a public URL which will be downloaded and attached.
Action
Write
- To
  Who will this email be sent to? Multiple email addresses can be entered either individually, or as a comma separated list, eg. test@example.com,example@example.com.
- Cc
  Who should be cc'd on this email? Multiple email addresses can be entered either individually, or as a comma separated list, eg. test@example.com,example@example.com.
- Bcc
  Who should be bcc'd on this email? Multiple email addresses can be entered either individually, or as a comma separated list, eg. test@example.com,example@example.com.
- From
  Select an email address or alias from your Gmail Account. Defaults to the primary email address.
- From Name
- Reply To
  Specify a single reply address other than your own.
- SubjectRequired
- Body Type
  If using the HTML option, you must add any and all formatting (paragraphs, lists, etc) directly using HTML. Learn more.
- BodyRequired
- Signature
  Include a default signature with the email? Will be placed at end of the message after a line break and another "--" line. Note: Only signatures set as your Gmail account email/alias "Signature Defaults" > "For New Emails Use" are displayed.
- Label/Mailbox
- Attachments
  A file to be attached. Can be an actual file or a public URL which will be downloaded and attached.
Action
Write
- Trigger Instructions
  Important
  If you are using a Gmail trigger for this Zap, we recommend only triggering off of "Inbox" messages to avoid Zap Loops.
  For the "New Email Matching Search" Gmail trigger, please add label:inbox to the end of your "Search String."
  For the "New Email", "New Labeled Email", and "New Thread" Gmail triggers, please select INBOX for the "Label/Mailbox" field.
- ThreadRequired
  If you're not using a Gmail trigger for this Zap, we recommend adding a Search step to find the thread you want.
- To
  Who will this email be sent to? Multiple email addresses can be entered either individually, or as a comma separated list, eg. test@example.com,example@example.com.
- Cc
  Who should be cc'd on this email? Multiple email addresses can be entered either individually, or as a comma separated list, eg. test@example.com,example@example.com.
- Bcc
  Who should be bcc'd on this email? Multiple email addresses can be entered either individually, or as a comma separated list, eg. test@example.com,example@example.com.
- From
  Select an email address or alias from your Gmail Account. Defaults to the primary email address.
- From Name
- Reply To
  Specify a single reply address other than your own.
- Body Type
  If using the HTML option, you must add any and all formatting (paragraphs, lists, etc) directly using HTML. Learn more.
- BodyRequired
- Label/Mailbox
- Attachments
  A file to be attached. Can be an actual file or a public URL which will be downloaded and attached.
Action
Write
- Search StringRequired
  This works the same as the search bar you see in Gmail. For example: from:amy OR from:david< or subject:dinner label:my-family. Learn more. Note: Only one email will be returned by the search.
- To
  Who will this email be sent to? Multiple email addresses can be entered either individually, or as a comma separated list, eg. test@example.com,example@example.com.
- Cc
  Who should be cc'd on this email? Multiple email addresses can be entered either individually, or as a comma separated list, eg. test@example.com,example@example.com.
- Bcc
  Who should be bcc'd on this email? Multiple email addresses can be entered either individually, or as a comma separated list, eg. test@example.com,example@example.com.
- From
  Select an email address or alias from your Gmail Account. Defaults to the primary email address.
- From Name
- Reply To
  Specify a single reply address other than your own.
- SubjectRequired
- Body Type
  If using the HTML option, you must add any and all formatting (paragraphs, lists, etc) directly using HTML. Learn more.
- BodyRequired
- Signature
  Include a default signature with the email? Will be placed at end of the message after a line break and another "--" line. Note: Only signatures set as your Gmail account email/alias "Signature Defaults" > "For New Emails Use" are displayed.
- Label/Mailbox
- Attachments
  A file to be attached. Can be an actual file or a public URL which will be downloaded and attached.
Action
Search or write

About Gmail

One of the most popular email services, Gmail keeps track of all your emails with threaded conversations, tags, and Google-powered search to find any message you need.

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About Workable

Workable is a beautifully simple tool that helps you advertise jobs, screen candidates and accelerate your company's hiring process.

Learn more

Related categories

HR Talent & Recruitment

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Gmail + Workable

Send a Confirmation Email to New Workable Applicants

New Candidate

Account

Job

Stage

Updated Candidate Stage

Account

Job

Stage

Add Tag to Candidate

AccountRequired

CandidateRequired

Overwrite Existing Tags?

TagsRequired

Find Job

AccountRequired

Job TitleRequired

New Attachment

Label/Mailbox

Search String

New Labeled Email

Label/MailboxRequired

New Email Matching Search

Search StringRequired

New Thread

Label/Mailbox

Create Draft

SubjectRequired

To

Cc

Bcc

From

From Name

Body Type

BodyRequired

Signature

Label/Mailbox

Attachments

Create Label

NameRequired

Remove Label from Email

Message to Remove Label(s) FromRequired

Label(s) to RemoveRequired

Find Email

Search StringRequired

New Disqualified Candidate

AccountRequired

Job

Stage

Create Candidate

AccountRequired

Address

Cover Letter

Disqualification Reason

Disqualified

Domain

EmailRequired

First NameRequired

Headline

Last NameRequired

Phone

Resume URL

Summary

Comment

JobRequired

SourcedRequired

Stage

Find Candidate

AccountRequired

Candidate E-MailRequired

Job

Stage

Find or Create Candidate

AccountRequired

Candidate E-MailRequired

JobRequired

Stage

Address

Cover Letter