Sprint recaps stakeholders actually read
Pull completed Jira issues and send a polished sprint recap email via Microsoft Outlook
Overview
Sprint recaps are one of those things that take longer to write than they should. You finished the sprint, you know what shipped, but turning a Jira board into something a VP actually wants to read takes real effort. This template pulls your completed issues, has AI draft a stakeholder-friendly narrative, and lets you edit before sending it out via Outlook.
How it works
Give the AI your Jira project and sprint or date range. It pulls completed issues via JQL and drafts a recap: what shipped, what slipped, key highlights, and any blockers worth flagging. You review the draft, adjust framing and emphasis, add context only you know, and then send it as a polished email through Microsoft Outlook.
Who this is for
Product managers in Microsoft 365 environments who need to keep stakeholders informed after every sprint. Saves the most time when you have a regular cadence of updates and a consistent audience who expects them.
Suggested prompt
Help me write a sprint recap for stakeholders. Here is what I need:
- Jira project: [project key]
- Sprint or date range: [e.g., Sprint 24 or last 2 weeks]
- Audience: [e.g., VP of Product, engineering leads]
- Tone: [e.g., concise and factual, or narrative with highlights]
- Send to: [email addresses via Outlook]
Pull the completed issues, draft a stakeholder-friendly recap with sections for what shipped, what slipped, and key highlights. Let me review and edit before sending via Outlook.
Frequently asked questions
What data does this pull from Jira?
The template uses JQL to find issues completed in a sprint or date range. It pulls issue titles, descriptions, assignees, and status changes so the AI can write a narrative summary of what shipped.
Why send the recap via Outlook instead of posting it somewhere?
Stakeholders read email. A well-written recap that lands in their inbox gets seen. You can also forward or reply to it, making it part of an existing thread if needed.
Can I customize the recap format?
Yes. During the review step you can ask the AI to adjust tone, add context about why certain items slipped, highlight specific wins, or restructure sections. The template gives you a starting draft, not a final product.
Does this work with Jira Cloud and Jira Data Center?
This template connects to Jira Software Cloud via Zapier. If you use Jira Data Center or Server, you would need to check Zapier compatibility for your specific setup.