Employee onboarding AI Chatbot Template

Upgrade your employee onboarding process with this HR chatbot built with Zapier Chatbots, designed to automate responses, provide real-time support, and create a welcoming environment for a new hire. With the power of OpenAI and Zapier, this chatbot improves the new employee experience through conversational AI.

This AI chatbot saves time, minimizes manual tasks, and enhances the overall onboarding experience for new hires. The first 90 days are critical for new team members who might not know where to go to get questions answered. This conversational AI chatbot lets employees tap into a customized experience directed by your own data and HR process, taking employee training and support to a whole new level.

Zapier Chatbots integrates seamlessly with OpenAI. By default, it utilizes the GPT 3.5 model, but if you have access to the OpenAI API, you can choose a different model and adjust the token length and creativity level to best fit what your HR department needs.

This AI-powered chatbot uses the OpenAI API to respond to employee questions, using data sources you configure to ensure accurate responses. To customize the chatbot, you can set data sources that it relies on for answers, including static files from your onboarding process and internal best practice documentation. The data source serves as the AI chatbot's own knowledge base so it can provide relevant answers and deliver a better user experience to employees interacting with it.

Click +Add source. Under data type, you'll see that it's set to File by default. You'll soon be able to connect this to a table or a web page, but for now File is the only supported file type.

What makes Zapier Chatbots unique is the ability to trigger actions based on the employee queries. Add actions to buttons within the chat, such as copying responses or running a Zap (an automated workflow) when a button is clicked, taking generative AI to the next level.

Once you've set up your bot, added data sources, and configured Zaps, you're ready to share the HR bot with your employees. You can use it as a standalone experience hosted by Zapier or upgrade to a premium plan to embed your chatbot in another location.

This chatbot will improve the new employee experience and increase employee engagement for HR teams, HR managers, and business owners. If you're looking to save time, cut down manual work, and deliver an efficient onboarding experience, this template is the perfect starting place.

Here's a chatbot we made about Zapier Chatbots. Give it a try and learn more about how it works!