Prepare for Your Next 1:1
Build a customized 1:1 agenda with talking points and a light performance check-in.
Overview
Make every 1:1 count. This template connects your Google Calendar and Google Docs so your AI assistant can prepare a customized agenda for your next one-on-one. It pulls context from your calendar, suggests specific topics and follow-ups, and includes a casual performance check-in. No more blank agendas or forgotten action items.
How it works
Tell the AI who your 1:1 is with and whether you are the manager or the direct report. It checks your calendar for the meeting, then builds a tailored agenda: what the other person might bring up, topics you should raise, and one or two performance check-in prompts that fit the moment. The agenda is saved to Google Docs, ready to paste into your meeting notes tool.
Who this is for
Managers who want to make 1:1s more focused and developmental, and direct reports who want to show up prepared with concrete topics instead of waiting for their manager to drive the conversation.
Suggested prompt
Help me prep for my 1:1 with [name]. I am their [manager/direct report]. Check my calendar for our next meeting, review any recent context, and build me an agenda with: what they might bring up, specific topics I should raise, and one or two casual performance check-in prompts. Save it to a Google Doc so I can reference it during the meeting.
Frequently asked questions
Does it work for both managers and direct reports?
Yes. Tell the AI your role and it tailors the agenda accordingly. Managers get coaching prompts and accountability questions. Direct reports get suggested topics to drive the conversation and ways to show progress on feedback.
What if I have never had a 1:1 with this person before?
The AI will still generate a useful first-meeting agenda based on general best practices for 1:1s, focused on building rapport, clarifying expectations, and understanding working styles.
Can I use this with any meeting notes tool?
Yes. The output is formatted as plain text you can paste into any tool: Google Docs, Notion, Small Improvements, Fellow, or wherever you keep your 1:1 notes.
How does the performance check-in work?
The AI suggests one or two light prompts based on context, like asking about progress on a goal or giving specific feedback. It is designed to be conversational, not formal, so nobody is surprised at review time.