Prep for Any Meeting with AI
Pull calendar details, past emails, and attendee context to generate a focused meeting briefing.
Overview
Stop walking into meetings cold. This template connects your Google Calendar, Gmail, and Google Docs so your AI assistant can pull the event details, scan relevant email threads with attendees, and generate a focused briefing with your likely role, key context, talking points, and questions to ask. Works for internal syncs, external sales calls, and everything in between.
How it works
Tell your AI assistant which meeting you want to prep for. It finds the calendar event, reads the attendees and description, searches your email for prior threads with those people, and produces a structured briefing: what you need to know, talking points anchored in your expertise, and prioritized questions. Everything is grounded in real data from your connected tools, not generic filler. The briefing can be saved to Google Docs for easy reference.
Who this is for
Anyone who attends meetings regularly and wants to show up prepared without spending 30 minutes pulling context from different apps. Especially useful for people in client-facing roles, managers with back-to-back 1:1s, or anyone joining meetings where context matters.
Suggested prompt
Help me prep for my meeting with [person or company name]. Pull the calendar event, check my email for any prior threads, and give me a briefing with: my likely role in the meeting, key context from the event and emails, 3-5 talking points I can use, and questions I should ask. Keep it specific to this meeting, not generic.
Frequently asked questions
What kind of meetings does this work for?
Any meeting on your calendar: 1:1s, team syncs, client calls, demos, interviews, cross-functional check-ins. The AI adapts the briefing based on who is attending and the meeting description.
Does it read the full content of my emails?
It searches for email threads with the attendees and pulls relevant snippets like subject lines, dates, and key context. It does not read every email in your inbox, only threads related to the meeting participants.
How long does the briefing take to generate?
Usually under a minute. The AI pulls calendar and email data in parallel, then synthesizes the briefing. For external meetings, it may also do a quick web search on the company or attendees.
Can I customize what the briefing includes?
Yes. You can ask for more or fewer talking points, skip the email search, focus on specific attendees, or request a particular format. The suggested prompt is a starting point you can adjust.