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How to add Mailchimp campaigns to your Google Calendar

By Cody Slingerland · December 7, 2017
A yellow rectangle with dotted lines running through it.

Have trouble keeping track of when your Mailchimp campaigns are scheduled to go out to your email list?

With Zapier, you can add your Mailchimp campaigns to your Google Calendar automatically. You can easily check your calendar to see when your Mailchimp emails will send or view past campaigns. In addition, details of your campaign—even a preview link—are added to your Google Calendar event so you can quickly double-check a scheduled campaign before it goes out.

In this post, we'll show you how to automatically add your Mailchimp campaigns to your Google Calendar using Zapier. Use this pre-made workflow between the two apps—what we call a "Zap"—and follow along using the steps below:

Step 1: Log into Zapier

Click on the orange "Use this Zap" button above. Log in to your Zapier account or create one for free if you don't already have one. Once you're logged in, you're ready to create your Mailchimp + Google Calendar Zap.

Step 2: View Your Zap's Trigger

Now you are within the Zap editor. Here you can create and customize your own automated workflows. First, the Zap editor shows the Trigger for your Zap. The Trigger step is the event in Mailchimp that will start your automated workflow. In this case, the Trigger is "New Campaign" in Mailchimp. This means that when a new campaign is created in Mailchimp, it will trigger your Zap to start). Click "Continue."

View Zap Trigger

Step 3: Connect Your MailChimp Account

Connect Your MailChimp Account

Next, you’ll connect the Mailchimp account that you'd like to use with this Zap. Click "Connect an Account" and follow the prompts for syncing your Mailchimp account.

You should see your account added just as it appears in the screenshot below.

Connect Your MailChimp Account

Step 4: Optional: Select Your Mailchimp List & Status

As an optional step, you can Now you can select a specific Mailchimp which lists and/or campaign status you'd like to use for this workflow. This step is optional, but iIf you have multiple Mailchimp lists, you may want to consider using this feature so that only campaigns associated with a specific list will be added to your Google Calendar.

After connecting your Mailchimp account, you’ll see a screen with "Show advanced options." Click this and you’ll see two dropdown menus, one for list and one for status (such as "Scheduled" or "Sent"). Select the desired list and status from the dropdown, then click "Continue."

You can also select campaigns with a specific status, such as "Scheduled" or "Sent". Use the dropdown boxes to select your desired list and campaigns status. Then, click "Continue".

Select Your MailChimp List

Note that for this step to work, you’ll need to have a recent campaign in Mailchimp. Zapier will use this as test data (no worry—no actions will be taken with the data) to confirm your Trigger step works. If everything is setup correctly, you will see a "Test Successful" screen just as the one posted below.

Test Successful

Step 5: Add Your Google Calendar Action

Now, with your Mailchimp account connected, it's time to sync your Google Calendar. First, you need to add the desired Google Calendar action, in this case "Quick Add Event". This option should already be selected for you, so you can just click "Continue".

Add Google Calendar Action

Step 6: Connect Your Google Calendar Account

Now, you can connect your Google Calendar. Click "Connect an Account" and follow the prompts for connecting your account. Then click "Continue".

Connect Google Calendar

Once connected, you should see your Google Calendar added on the following screen. Click "Save + Continue".

Connect Google Calendar

Lastly, you should test that your Google Calendar is connected properly. Click "Create & Continue" to perform the test.

Test Google Calendar Connection

Step 7: Select Your Google Calendar

From there, you can select which specific calendar you would like your Mailchimp campaigns added to. With Google Calendar, you may have multiple calendars, by using the "Calendar" dropdown box, you can select which calendar to associate with this Zap.

Additionally, you can also decide what details to include on the calendar listing from inside the "Describe Event" box. Once you have these option set, click "Continue"

Select Your Calendar

Step 8: Activate Your Zap

All that's left now is to activate your Zap. Toggle the Zap switch to the "On" position and you're all set!

Activate Your Zap

This Zap will now automatically check your Mailchimp account every 15 minutes for new campaigns and add them to your Google Calendar.

Google Calendar

Have questions? You can read about solutions to common problems in our help documentation or feel free to contact us.

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Cody Slingerland picture

Cody Slingerland

Cody Slingerland is a freelance contributor to Zapier.

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