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4 ways to automate Growbots with Zapier

By Nicole Replogle · May 15, 2024

When it's your job to generate leads and reach out to prospects, it can feel like there aren't enough hours in the day. Not only do you need to nurture customers through your sales funnel, but you also have to pull them out of thin air to begin with.

Growbots is an outbound sales platform small businesses can use to find leads, automate outbound campaigns, and streamline customer communication. It's a great tool for cutting down on lead generation time and improving outreach performance—but it becomes even more powerful when combined with automation.

As your business grows, your sales team doesn't have time for repetitive tasks like sending confirmation emails, updating databases, and keeping your team in the loop. Thankfully, you can use Zapier's Growbots integration to automate this busywork so you can focus on more important tasks. Here are the most popular ways to get started.

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Jump ahead

  • Send chat notifications for new Growbots messages

  • Send emails for new Growbots messages

  • Connect Growbots with Google Sheets

  • Connect Growbots with your CRM

To get started with a Zap template—what we call our pre-made workflows—just click on the button. It only takes a few minutes to set up. You can read more about setting up Zaps here.

Send chat notifications for new Growbots messages

No matter how integral Growbots is to your sales process, that doesn't mean everyone on your team is glued to your dashboard. But it's important to act quickly whenever you get a response from one of your outreach campaigns. 

Thankfully, there's a way to stay on top of important conversations without checking Growbots every five minutes. Just set up one of these Zaps, and you'll receive a Slack or Discord notification anytime a new positive message is received in Growbots. 

Send new positive messages from Growbots to Slack as channel messages

Send new positive messages from Growbots to Slack as channel messages
  • Growbots logo
  • Slack logo
Growbots + Slack

Send Discord channel messages for new positive Growbots messages

Send Discord channel messages for new positive Growbots messages
  • Growbots logo
  • Discord logo
Growbots + Discord

You can even use a filter step to ensure you're only notified for messages that meet your preferred requirements. For instance, if you prefer to funnel "positive" replies to one team member and "skeptical" responses to another, you could set up separate Zaps filtering for each.

Get Slack notifications for new warm replies via Growbot

Get Slack notifications for new warm replies via Growbot
  • Growbots logo
  • Filter by Zapier logo
  • Slack logo
Growbots + Filter by Zapier + Slack

Send emails for new Growbots messages

While Growbots lets you connect to your email provider and send messages through the app, there are a few reasons you might want to automate email sequences separately with Zapier. For example, you might send an automated confirmation email as soon as Growbots registers a positive message. The timely response will make each lead or survey respondent feel valued, and you can respond through Growbots with a more detailed message later.

Or maybe you want to notify yourself or a colleague of important updates. You can use one of these Zaps to send your team members notification emails whenever a new message or positive message is received in Growbots. That way, you can stay on top of customer outreach and keep your team in the loop without any additional busywork. 

Send an email in Microsoft Outlook when new positive messages are received in Growbots

Send an email in Microsoft Outlook when new positive messages are received in Growbots
  • Growbots logo
  • Microsoft Outlook logo
Growbots + Microsoft Outlook

Send emails in Microsoft Outlook when new messages are received in Growbots

Send emails in Microsoft Outlook when new messages are received in Growbots
  • Growbots logo
  • Microsoft Outlook logo
Growbots + Microsoft Outlook

Send outbound emails in Email by Zapier when new positive messages are received in Growbots

Send outbound emails in Email by Zapier when new positive messages are received in Growbots
  • Growbots logo
  • Email by Zapier logo
Growbots + Email by Zapier

Send emails when you receive new Growbots replies

Send emails when you receive new Growbots replies
  • Growbots logo
  • Email by Zapier logo
Growbots + Email by Zapier

Send Gmail emails for new positive messages received in Growbots

Send Gmail emails for new positive messages received in Growbots
  • Growbots logo
  • Gmail logo
Growbots + Gmail

Connect Growbots with Google Sheets

It's likely not everyone in your organization uses Growbots, so it can be helpful to have an accessible database documenting your sales team's progress. Spreadsheets are a great way to organize information and document your work for other teams across departments. 

And beyond cross-team communication, a spreadsheet is a great source of truth. Instead of storing important information across a variety of apps, you might keep everything in a central hub to make it easier to find accurate, up-to-date information.

These Zaps let you record interactions in Growbots (like new messages or clicked links) in a Google Sheet. That way, your database stays current without any manual data entry on your end.

Create spreadsheet rows in Google Sheets for new positive messages received in Growbots

Create spreadsheet rows in Google Sheets for new positive messages received in Growbots
  • Growbots logo
  • Google Sheets logo
Growbots + Google Sheets

Create rows in a Google Sheet when new Growbots links are clicked

Create rows in a Google Sheet when new Growbots links are clicked
  • Growbots logo
  • Google Sheets logo
Growbots + Google Sheets

Or if you add new leads to Growbots from a spreadsheet, you can automate that process, too. This Zap automatically creates new prospects in Growbots whenever you create a new row in a specified Google Sheet. 

Create prospects in Growbots when new Google Sheet rows are added

Create prospects in Growbots when new Google Sheet rows are added
  • Google Sheets logo
  • Growbots logo
Google Sheets + Growbots

Connect Growbots with your CRM

If you use a customer relationship management (CRM) tool to track prospects and customers, it's important to create new entries for each qualified lead in Growbots. That way, every new contact is added to your contact list and no new lead falls through the cracks. But copying and pasting across apps is tedious and takes up too much time—especially as your outreach efforts expand. 

Instead, you can use one of these Zaps to automate your contact list. Whenever an event of your choice occurs in Growbots (like a new positive message, module entry, or prospect contact), Zapier will add or update a contact in your CRM.

Add or update LeadConnector contacts from new positive Growbots messages

Add or update LeadConnector contacts from new positive Growbots messages
  • Growbots logo
  • LeadConnector logo
Growbots + LeadConnector

Create people in Pipedrive when new Growbots prospects are contacted

Create people in Pipedrive when new Growbots prospects are contacted
  • Growbots logo
  • Pipedrive logo
Growbots + Pipedrive

Create prospects in Growbots from new contacts in Zoho CRM

Create prospects in Growbots from new contacts in Zoho CRM
  • Zoho CRM logo
  • Growbots logo
Zoho CRM + Growbots

Create HubSpot deals when new positive messages are received in Growbots

Create HubSpot deals when new positive messages are received in Growbots
  • Growbots logo
  • HubSpot logo
Growbots + HubSpot

Create leads in Close from new contacted prospects in Growbots

Create leads in Close from new contacted prospects in Growbots
  • Growbots logo
  • Close logo
Growbots + Close

Use automation to streamline your sales process

Growbots can be a powerful ally for small sales teams with ambitious lead-generation goals. The tool makes it easy to streamline and automate many outreach tasks. And, with automation, you can connect Growbots to the rest of your tech stack and save even more time and effort. 

Easily keep your team in the loop with notifications, and send emails to prospects or team members automatically. And by linking your Growbots records to your most-used CRM tools and databases, you'll be able to improve internal communication and scale your business more easily. 

And that's just the start of what you can do with Growbots and Zapier. Where will inspiration strike first?

Related reading:

  • How to automate your sales processes

  • How to streamline sales with AI and automation

  • Share data between marketing & sales with automation

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A Zap with the trigger 'When I get a new lead from Facebook,' and the action 'Notify my team in Slack'