UpKeep Integrations

  • Add new UpKeep requests from Gmail emails

    Looking for a way to automate new work requests that come in to your maintenance department's email? Zapier can help with that. Activate this integration, and we'll automatically create UpKeep work requests with the contents of every new email you receive on the specified Gmail account so you never have to do it yourself.

    How this Gmail-UpKeep integration works

    1. A new email is received in your Gmail inbox
    2. Zapier automatically creates a work request with the contents

    Apps involved

    • Gmail
    • UpKeep
  • Add new UpKeep work orders from Slack channel messages

    Want an easy way to create work orders right from your conversation? Once you're done communicating with your team about the specifics of a work order, just open up your UpKeep Slack channel and add a new message--we'll handle the rest from there and create the UpKeep work order for you automatically with the details.

    How this Slack-Upkeep integration works

    1. A new message is posted to a specified Slack channel
    2. Zapier automatically adds a work order to Upkeep with the message body

    Apps involved

    • Slack
    • UpKeep
  • Add Google calendar events when new UpKeep work orders are created

    If you've ever forgotten about a critical work order because it wasn't on your calendar, this integration can help. After you've turned it on, Zapier will watch for any new UpKeep work orders, automatically creating a Google Calendar event for each one so your team can stay organized and on time.

    How this Google Calendar-UpKeep integration works

    1. A new work order is created in UpKeep
    2. A new event is added to Google Calendar

    Apps Involved

    • Google Calendar
    • UpKeep

    Once you've got that, you're good to go!

  • Post new UpKeep work order status changes to a Slack channel

    If your team needs a better way to keep up with changes to your ongoing work, try out some Zapier automation. Once this workflow is set up, whenever a work order's status changes on Upkeep, we'll make sure to post the details to any Slack channel you want, making sure everyone knows exactly what is going on and when!

    How this UpKeep-Slack integration works

    1. A new work order changes status on Upkeep
    2. Zapier posts the details of the update to any Slack channel you want

    Apps involved

    • Slack
    • UpKeep
  • Add new UpKeep work orders from new Google Calendar events

    Tracking your work orders on a calendar? Zapier can save you from entering the same information twice. Once this automation is active, it will fire off whenever a new event is created on your Google Calendar, automatically creating a corresponding work order on UpKeep so you can keep moving efficiently.

    How the UpKeep-Google Calendar integration works

    1. A new event is created on a Google Calendar
    2. Zapier creates a work order on UpKeep

    Apps Involved

    • UpKeep
    • Google Calendar
  • Create new UpKeep work requests from Google Form responses

    If you're using custom request forms, you're probably used to exporting them by hand. Turn on this integration and that'll be a thing of the past. From then on, it will automatically generate new UpKeep requests from the provided responses, ensuring you can get moving on them as soon as possible.

    How this Gmail-UpKeep integration works

    1. A new response comes in from your Google Form
    2. Zapier creates an UpKeep request from the responses

    Apps Involved

    • Google Forms
    • UpKeep
  • Add Toggl tasks for new UpKeep work orders

    Having a sense of how much time each work order takes helps you be more efficient, but it's counterproductive to waste time on tracking. We can solve that problem for you with this automation. Once it's turned on, Zapier will create tasks in Toggl whenever a new work order is created on UpKeep, making it easy to start timers when you get busy.

    How this Toggl-UpKeep integration works

    1. A new work order is created in your UpKeep account
    2. Zapier creates a task for it on Toggl

    Apps Involved

    • UpKeep
    • Toggl
  • Send Gmail emails when new UpKeep requests are created

    Keeping the correct people in the loop about specific work orders is difficult--we know! With this Zap you can make sure that new requests are never lost in the shuffle and ensure that email notifications are being sent to the correct people for approval.

    How this Gmail-UpKeep integration works

    1. A new request is created in UpKeep
    2. An email is sent to the specified person notifying them about this new request

    Apps Involved

    • Gmail
    • UpKeep

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UpKeep Integration Details

Launched on Zapier December 9, 2016

Zapier combines Triggers (like "Work Order Status Change") and Actions (like "Create Request") to complete an action in one app when a trigger occurs in another app. These combos—called "Zaps"—complete your tasks automatically.

The following UpKeep Triggers, Searches, and Actions are supported by Zapier:

Work Order Status Change

Triggers when a status changes on a work order.

Request Approved

Triggers when a request is approved.

New Work Order

Triggers when a new work order is created.

New Request

Triggers when a new request is created.

Find Location

Find a location.

Find User

Find a user in user's company.

Find Asset

Finds an asset.

Create Request

Creates a new request.

Create Work Order

Creates new work order.

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UpKeep is a maintenance management application for facility management teams. Create work orders, prioritize requests, and collaborate with your team.