Email by Zapier + ProWorkflow

Email by Zapier + ProWorkflow integrations

Add tasks on ProWorkflow from new received emails

If you're often using email as the source of new task data on ProWorkflow, consider automating the process by setting up a custom email address to trigger this Zap, using the information from any email it receives to create a new task on ProWorkflow automatically.

When this happens...
New Inbound EmailTriggers when an email is forwarded to your own custom zapiermail.com address.
TriggerInstant
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Add Project TaskAdd a Project Task in ProWorkflow.
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More things you can do with Email by Zapier and ProWorkflow

Discover other triggers and actions you can use with Email by Zapier and ProWorkflow

- Account_wide_copy
- Email address type
Trigger
Instant
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- Zap_id
- Free_test_limitation
- To
  Required
- Subject
  Required
- Body (HTML or Plain)
  Required
- Attachment
- From_name
- Reply_to
- Cc
- Bcc
- Force Linebreaks?
- Enable read receipts?
Action
Write
Complete Project
Triggered when a Project is completed in ProWorkflow.
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Instant
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Remove Project Request
Triggered when a Project Request is declined in ProWorkflow.
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Update Contact
Triggered when a Contact is edited in ProWorkflow.
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Update Invoice
Triggered when an Invoice is edited in ProWorkflow.
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Update Project
Triggered when a Project is edited in ProWorkflow.
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Update Quote
Triggered when a new Quote is added in ProWorkflow.
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Update Task
Triggered when a Task is edited in ProWorkflow.
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New Company
Triggered when a Company is added to ProWorkflow.
Trigger
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New File
Triggered when a File is added to ProWorkflow.
Trigger
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New Message
Triggered when a Message is added to ProWorkflow.
Trigger
Instant
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New Pending Contact
Triggered when a Pending Contact is added to ProWorkflow.
Trigger
Instant
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New Project Request
Triggered when a Project Request is added to ProWorkflow.
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New Shared Note
Triggers when a new Shared Note is added to a Project.
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New Time
Triggered when a Time is added to ProWorkflow. Please check that you have recorded at least one time record in the last 2 weeks.
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Make Task Active
Triggered when a Task is reactivated in ProWorkflow.
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Finish Timer
Triggered when a Timer is stopped in ProWorkflow.
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- Project ID
  Required
- Client ID
  Required
Action
Write
- Company ID
  Required
- First Name
  Required
- Last Name
  Required
- Type
  Required
- Address 1
- Address 2
- Address 3
- Allow Login
- API Fields
- City
- Country
- Email
- Facebook
- Fax
- Group ID
- LinkedIn
- Mobilephone
- Password
- Role ID
- State
- Tag ID
- Title
- Twitter
- Username
- Workphone
- Zipcode
Action
Write
- Project ID
  Required
- Contractor ID
  Required
Action
Write
- Content
  Required
- Name
  Required
- Folder ID
- Task ID
- Project ID
Action
Write
- Invoice ID
  Required
- Line Item Name
- Line Item Quantity
- Line Item Rate
- Line Item Description
- Line Item Taxable
Action
Write
- Contacts
- Content
- Original Message ID
- Project ID
- Task ID
- Title
- Files
- Notifications
- Public
Action
Write
- Title
  Required
- API Fields
- Budget
- Contact ID
- Custom Form Content
- Custom Form Title
- Description
- Division ID
- Due Date
- Group ID
- Start Date
- Template ID
- Custom Fields
Action
Write
- Contact ID
  Required
- Quote Title
  Required
- Line Name
- Line Item Quantity
- Line Rate
- Contact Name
- Quote Number
- Address Line 1
- Address Line 2
- City
- State
- Zip Code
- Country
- Description
- Quoted By
- Quoted Date
- Show Cost Breakdown
- Custom Field Value
- Valid to Date
- Client View
- Discount Description
- Discount Value
- Project ID
- Taxable
- Tax Rate
- API Fields
Action
Write
- Project ID
  Required
- Staff ID
  Required
Action
Write
- Tag ID
  Required
- Contact ID
  Required
Action
Write
- Start Time
  Required
- Task ID
  Required
- Time Tracked
  Required
- End Time
- API Fields
- Contact ID
- Notes
Action
Write
- Project ID
  Required
Action
Write
- Project Request ID
  Required
Action
Write
- Company ID
  Required
Action
Write
- File ID
  Required
Action
Write
- Message ID
  Required
Action
Write
- Project Request ID
  Required
Action
Write
- Tag ID
  Required
Action
Write
- Time Record ID
  Required
Action
Write
- Company ID
  Required
- Address 1
- Address 2
- Address 3
- API Fields
- City
- Code
- Country
- Email
- Facebook
- Fax
- LinkedIn
- Name
- Phone
- State
- Twitter
- Type
- Zipcode
Action
Write
- Contact ID
  Required
- Address
  Required
- Latitude
  Required
- Longitude
  Required
Action
Write
- Message ID
  Required
- Contacts
- Notifications
- Public
Action
Write
- Project Request ID
  Required
- API Fields
- Budget
- Custom Form Content
- Custom Form Title
- Description
- Due Date
- Start Date
- Title
- Custom Fields
Action
Write
- Tag ID
  Required
- Change Name To
  Required
Action
Write
- Time Record ID
  Required
- API Fields
- Contact ID
- End Time
- Notes
- Start Time
- Time Tracked
Action
Write
- Task ID
  Required
Action
Write
- Task ID
  Required
Action
Write
- Name
- Search Email
Action
Search
- Name
- Search Email
Action
Search
- Search Invoice Title
- Search Invoice Number
Action
Search
- Search Project Title
- Search Project Number
- Search Project Description
- Search Project Custom Form
Action
Search
- Search Name
- Search Email
Action
Search
- Name
- Search Email
- First Name
  Required
- Last Name
  Required
- Client Company ID
  Required
- Email
- Mobile Phone Number
- Work Phone Number
- Address Line 1
- City
- State
- Country
- Zipcode
- Allow Client Login?
- Username
- Password
- View All Company Projects
- View All Project Tasks
- View Quotes and Invoices
- View Time Information
- View Calendar
- View Archived Projects
- View Timeline
Action
Search or write
- Name
- Search Email
- Company ID
  Required
- First Name
  Required
- Last Name
  Required
- Type
  Required
- Allow Login
- Username
- Password
- Role ID
- Group ID
- Tag ID
- Facebook
- LinkedIn
- Twitter
- Email
- Title
- Address Line 1
- Address Line 2
- Address Line 3
- City
- State
- Zip Code
- Country
- Mobile Phone
- Work Phone
- API Fields
Action
Search or write
- Search Invoice Title
- Search Invoice Number
- Company ID
- Contact ID
  Required
- Invoice Title
  Required
- Project ID
- Invoice Number
- Company Name
- Contact Name
- Due Date
- Line Item Name
- Line Item Quantity
- Line Item Rate
- Address Line 1
- Address Line 2
- City
- State
- Zip Code
- Country
- Description
- Terms
- Invoiced Date
- Mark Project as Invoiced
- Show Cost Breakdown
- Discount Description
- Discount Value
- Taxable
- Tax Rate
- API Fields
Action
Search or write
- Search Quote Title
- Search Quote Number
- Contact ID
  Required
- Quote Title
  Required
- Line Name
- Line Item Quantity
- Line Rate
- Contact Name
- Quote Number
- Address Line 1
- Address Line 2
- City
- State
- Zip Code
- Country
- Description
- Quoted By
- Quoted Date
- Show Cost Breakdown
- Custom Field Value
- Valid to Date
- Client View
- Discount Description
- Discount Value
- Project ID
- Taxable
- Tax Rate
- API Fields
Action
Search or write
- Search Task Name
- Search Task Description
- Project ID
  Required
- Name
  Required
- Description
- Contacts
- Time Allocated
- Service Name
- Service Description
- Service Rate
- Start Date
- Due Date
- Complete Date
- Type
- Priority
- Billable
- Order
- Order Level
- Category ID
- Template ID
- Add Template Contacts
Action
Search or write

- Setup Directions
Trigger
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Accept Project Request
Triggered when a Project Request is accepted in ProWorkflow.
Trigger
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Completed Task
Triggered when a Task is completed in ProWorkflow.
Trigger
Instant
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Update Company
Triggered when a Company is edited in ProWorkflow.
Trigger
Instant
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Update Contact Location
Triggered when a Contact Location is edited in ProWorkflow. Please update the location of the contact connected to Zapier, to test.
Trigger
Instant
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Update Message
Triggered when a Message is edited in ProWorkflow.
Trigger
Instant
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Update Project Request
Triggered when a Project Request is edited in ProWorkflow.
Trigger
Instant
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Update Shared Note
Triggered when a Shared Note is edited in ProWorkflow.
Trigger
Instant
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Update Time
Triggered when a Time is edited in ProWorkflow.
Trigger
Instant
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New Contact
Triggered when a Contact is added to ProWorkflow.
Trigger
Instant
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New Invoice
Triggers when an Invoice is added to ProWorkflow.
Trigger
Instant
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New Pending Company
Triggered when a Pending Company is added to ProWorkflow.
Trigger
Instant
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New Project
Triggered when a Project is added to ProWorkflow.
Trigger
Instant
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New Quote
Triggered when a Quote is added to ProWorkflow.
Trigger
Instant
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New Task
Triggered when a Task is added to ProWorkflow.
Trigger
Instant
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Make Project Active
Triggered when a Project is reactivated in ProWorkflow.
Trigger
Instant
Try It
Create Timer
Triggered when a Timer is started in ProWorkflow.
Trigger
Instant
Try It
- Project ID
  Required
- Link
  Required
- Title
Action
Write
- Tag ID
- Name
  Required
- Type
  Required
- Address 1
- Address 2
- Address 3
- API Fields
- City
- Country
- Email
- Facebook
- Fax
- LinkedIn URL
- Phone
- State
- Twitter
- Zip Code
Action
Write
- Task ID
  Required
- Contact ID
  Required
Action
Write
- Project ID
  Required
- Name
  Required
- Cost
  Required
- Date
- Description
- Taxable
- Invoiced
Action
Write
- Category ID
  Required
- Name
  Required
- Contacts
- API Fields
- Complete Date
- Description
- Due Date
- Order
- Order Level
- Priority
- Start Date
- Time Allocated
- Type
Action
Write
- Company ID
  Required
- Contact ID
  Required
- Invoice Title
  Required
- Project ID
- Invoice Number
- Company Name
- Contact Name
- Due Date
- Line Item Name
- Line Item Quantity
- Line Item Rate
- Address Line 1
- Address Line 2
- City
- State
- Zip Code
- Country
- Description
- Terms
- Invoiced Date
- Mark Project as Invoiced
- Show Cost Breakdown
- Discount Description
- Discount Value
- Taxable
- Tax Rate
- API Fields
Action
Write
- Title
  Required
- Project Number
- Client Company ID
  Required
- Category ID
- Manager ID
- Priority
- Start Date
- Due Date
- Internal Client Contact ID
- Internal Client Group ID
- API Fields
- Autonumber Option ID
- Client Access
- Clients
- Complete Date
- Contractors
- Custom Fields
- Custom Form Content
- Custom Form Title
- Custom Status ID
- Description
- Email Alerts
- Group ID
- Invoice Total
- Private Notes
- Quote Total
- Staff
- Template ID
- Time Allocated
Action
Write
- Quote ID
  Required
- Line Item Name
- Line Item Quantity
- Line Item Rate
- Line Item Description
- Line Item Taxable
Action
Write
- Project ID
  Required
- Shared Note Title
  Required
- Shared Note Content
  Required
Action
Write
- Tag Name
  Required
Action
Write
- Name
  Required
- Project ID
  Required
- Contacts
- Category ID
- Template ID
- Add Template Contacts
- API Fields
- Billable
- Complete Date
- Description
- Due Date
- Order
- Order Level
- Priority
- Start Date
- Time Allocated
- Type
- Service Name
- Service Description
- Service Rate
Action
Write
- Project Request ID
  Required
Action
Write
- Task ID
  Required
Action
Write
- Project ID
  Required
- Bookmark ID
  Required
Action
Write
- Contact ID
  Required
Action
Write
- Invoice ID
  Required
Action
Write
- Project ID
  Required
Action
Write
- Quote ID
  Required
Action
Write
- Task ID
  Required
Action
Write
- Project ID
  Required
- Bookmark ID
  Required
- Title
- Link
Action
Write
- Contact ID
  Required
- Address 1
- Address 2
- Address 3
- Allow Login
- API Fields
- City
- Company ID
- Country
- Email
- Facebook
- Fax
- First Name
- Last Name
- Linkedin
- Mobile Phone
- Password
- State
- Title
- Twitter
- Username
- Workphone
- Zipcode
Action
Write
- Invoice ID
  Required
- Invoice Title
- Invoice Number
- Status
- Company Name
- Contact Name
- Paid Date
- Due Date
- Address Line 1
- Line Item Name
- Line Item Quantity
- Line Item Rate
- Address Line 2
- City
- State
- Zip Code
- Country
- Description
- Invoiced Date
- Project ID
- Show Cost Breakdown
- Discount Description
- Discount Value
- Taxable
- Tax Rate
- API Fields
Action
Write
- Project ID
  Required
- Accounted For
- API Fields
- Category ID
- Clients
- Company ID
- Complete Date
- Contractors
- Custom Form Content
- Custom Form Title
- Custom Status ID
- Description
- Due Date
- Group ID
- Internal Client Contact ID
- Internal Client Group ID
- Invoiced
- Invoice Total
- Manager ID
- Number
- Paid
- Priority
- Private Notes
- Quote Total
- Staff
- Start Date
- Time Allocated
- Title
- Custom Fields
- Supress Hook
Action
Write
- Quote ID
  Required
- Quote Title
- Approved Date
- Status
- Contact Name
- Quote Number
- Address Line 1
- Address Line 2
- City
- State
- Zip Code
- Country
- Description
- Quoted By
- Quoted Date
- Show Cost Breakdown
- Custom Field Value
- Valid to Date
- Client View
- Discount Description
- Discount Value
- Project ID
- Taxable
- Tax Rate
- API Fields
Action
Write
- Task ID
  Required
- API Fields
- Billable
- Category ID
- Complete Date
- Contacts
- Description
- Due Date
- Name
- Order
- Order Level
- Priority
- Start Date
- Time Allocated
- Type
- Service Name
- Service Description
- Service Rate
- Suppress Hook
Action
Write
- Project ID
  Required
Action
Write
- Contact ID
  Required
- Tag ID
  Required
Action
Write
- Time Record ID
  Required
Action
Write
- Name
  Required
Action
Search
- Contractor Name
- Search Email
Action
Search
- Search Message Title
Action
Search
- Search Quote Title
- Search Quote Number
Action
Search
- Search Task Name
- Search Task Description
- Project ID
Action
Search
- Name
  Required
- Company Name
  Required
- Company Type
  Required
- Address Part 1
- City
- State
- Zipcode
- Email
- Phone
Action
Search or write
- Contractor Name
- Search Email
- First Name
  Required
- Last Name
  Required
- Company ID
  Required
- Title
- Address Line 1
- Address Line 2
- City
- State
- Zip Code
- Country
- Email
- Mobile Phone
- Work Phone
Action
Search or write
- Search Project Title
- Search Project Number
- Search Project Description
- Search Project Custom Form
- Title
  Required
- Project Number
- Client Company ID
  Required
- Priority
- Start Date
- Due Date
- Internal Client Contact ID
- Internal Client Group ID
- Autonumber Option ID
- Client Access
- Clients
- Complete Date
- Contractors
- Custom Fields
- Custom Form Content
- Custom Form Title
- Custom Status ID
- Description
- Email Alerts
- Group ID
- Private Notes
- Quote Total
- Staff
- Template ID
- Time Allocated
- Category ID
- Manager ID
Action
Search or write
- Search Name
- Search Email
- Company ID
  Required
- First Name
  Required
- Last Name
  Required
- Address Line 1
- Address Line 2
- City
- State
- Zip Code
- Country
- Allow Login
- Username
- Password
- Role ID
- Group ID
- Email
- Mobilephone
- Workphone
Action
Search or write

About Email by Zapier

Send and receive email via a custom Zapier email address at "zapiermail.com". This is great for triggering off of emails and sending custom emails. (Max of 10 email sends per hour.) Have direct access to your own email servers? Check out our IMAP and SMTP services!

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About ProWorkflow

Interact with Companies, Contacts, Projects, Tasks, Time, Quotes & Invoices. Take full control of integrating with ProWorkflow to build a better team.

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