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2 min read

5 ways recruiters can start automating their work

By Tyler Robertson · April 28, 2021
A man shakes hands with a woman across a table. A second woman sits next to the man.

As a recruiter, you're already great at making sure your company hires the best people for each role. You're an expert at reaching people, keeping things organized, and setting your team and your new candidates up for success. With automation, you can take those skills to the next level by removing the busywork that takes up precious time, like sharing content across multiple platforms, uploading files, or managing leads.

Zapier helps take care of the menial tasks in your day by taking data from one app to another, eliminating work you'd otherwise have to do manually. The pre-made Zaps (our word for automated workflows) below can help give you recruiting superpowers, and help you build the best team possible for your company.

You'll need a Zapier account to use the workflows in this piece. If you don't have an account yet, it's free to get started.

Send new applicants a personalized message

When we talk about sending messages automatically, one of the first worries that comes up is always "won't it sound like a robot?" And the answer is "no," provided you customize your message to match the person. Using a Zap, you can take in new applicants, and send each one a personalized email using Zapier's ability to take information from one app and use it in the next.

Send email via Gmail for new Google Forms submissions

Send email via Gmail for new Google Forms submissions
  • Google Forms logo
  • Gmail logo
Google Forms + Gmail

Send a Confirmation Email to New Workable Applicants

Send a Confirmation Email to New Workable Applicants
  • Workable logo
  • Gmail logo
Workable + Gmail

Share job openings across social media

When you're hiring for a new role, you'll often want to cast as wide a net as possible, which means sharing your job openings on social media. This can be time-consuming not only because you have to log in to multiple sites and post similar content on each, but you have to make adjustments for image size, or how many characters you can type. Let us take care of the heavy lifting for you, and post job openings right from your recruitment tool to social media when they go live.

Share new BrightMove jobs to LinkedIn

Share new BrightMove jobs to LinkedIn
  • BrightMove logo
  • LinkedIn logo
BrightMove + LinkedIn

Depending on how many platforms you post to, this may require multiple Zaps. Check out how Erik of Real Life Investor Couple uses Zapier to post to Facebook, Twitter, and more.

Save high-quality candidates to a spreadsheet

Sometimes, you might have a great candidate, but not a great role to put them in yet. Don't risk letting good talent go to waste, and use this Zap to quickly save their information to a spreadsheet so you can match them up quickly when the right opportunity comes around.

Push new URLs to rows in Google Sheets

Push new URLs to rows in Google Sheets
  • Zapier Chrome extension logo
  • Google Sheets logo
Zapier Chrome extension + Google Sheets

Log new Airtable records using a Google Chrome extension

Log new Airtable records using a Google Chrome extension
  • Zapier Chrome extension logo
  • Airtable logo
Zapier Chrome extension + Airtable

The new push with fields trigger allows you to enter custom information with every URL you save. For candidates, it could be adding skills or experience that make them stand out or the type of role you think they'd be great for.

Save important tasks to a to-do list

You never know when you're going to run into your next high-priority item, and switching between your current task and your to-do list to write something down can quickly become distracting. Like cameras, the best to-do list is the one you have with you. With Zapier, you can easily create tasks from just about anywhere.

Track Greenhouse candidate applications as Trello cards

Track Greenhouse candidate applications as Trello cards
  • Greenhouse logo
  • Trello logo
Greenhouse + Trello

Add new starred emails to Todoist as tasks [Business Gmail Accounts Only]

Add new starred emails to Todoist as tasks [Business Gmail Accounts Only]
  • Gmail logo
  • Todoist logo
Gmail + Todoist

Create Trello tasks from new Workable candidates

Create Trello tasks from new Workable candidates
  • Workable logo
  • Trello logo
Workable + Trello

Automatically save resumes where you need them

If you receive resumes or portfolios by email, going back later to find them can be a hassle. This Zap automatically uploads attachments to Google Drive, making them easier to find when you need them.

Add Google Sheets rows for new CandidateZip-parsed resume attachments in Gmail

Add Google Sheets rows for new CandidateZip-parsed resume attachments in Gmail
  • Gmail logo
  • CandidateZip Resume/Job Parser logo
  • Google Sheets logo
Gmail + CandidateZip Resume/Job Parser + Google Sheets

Add Google Sheets rows for CandidateZip new parsed Dropbox resume files

Add Google Sheets rows for CandidateZip new parsed Dropbox resume files
  • Dropbox logo
  • CandidateZip Resume/Job Parser logo
  • Google Sheets logo
Dropbox + CandidateZip Resume/Job Parser + Google Sheets

Create Zoho Recruit candidates for new CandidateZip-parsed Gmail resume attachments

Create Zoho Recruit candidates for new CandidateZip-parsed Gmail resume attachments
  • Gmail logo
  • CandidateZip Resume/Job Parser logo
  • Zoho Recruit logo
Gmail + CandidateZip Resume/Job Parser + Zoho Recruit

Going above and beyond

These are the five ways we think every recruiter should use Zapier to make their job easier. But this is just the start of what automation can do for you. Learn how it can help you take control of your meetings, save money, and even run your business.

Happy automating!

Related reading:

  • Tips from a Zapier recruiter on how to use automation to focus on your candidates

  • The guide to hiring the right employees

  • How to automate Workable

  • 5 reference check questions you should always ask

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A Zap with the trigger 'When I get a new lead from Facebook,' and the action 'Notify my team in Slack'