Long gone are the days of humans taking notes during meetings. If you use an AI transcription tool like Grain, you know it can transcribe, summarize, and pull insights from recordings automatically in the background of every meeting.
But you still need to do something with those insights. When you connect Grain with Zapier, you can orchestrate entire systems with AI and automation to streamline the way you hold meetings (and everything that comes after).
With Zapier's automated workflows—called Zaps—you can share important Grain meetings across channels, distill conversations into insights, and direct customer feedback into product boards. Here are a few ways to leverage your team's collective knowledge across your business.
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To get started with a Zap template—what we call our pre-made workflows—just click on the button. It only takes a few minutes to set up. You can read more about setting up Zaps here.
Share details from team meetings
Imagine you're part of a team that frequently collaborates on projects requiring input from various stakeholders, but scheduling conflicts mean not everyone can join live calls. Wouldn't it be great if every important detail and key decision from these calls could be captured and shared directly to your team's preferred communication channels?
With automation, you can do exactly that! Use one of the Zap templates below to easily send new Grain recordings to Slack, Gmail, or Discord as soon as they become available. This setup ensures that everyone on your team can access the information they need, and you're preserving essential knowledge within the company.
Send new Grain recordings as Discord channel messages
Create new Gmail drafts from added recordings in Grain
Create detailed meeting summaries with AI
Give Grain a little extra boost by connecting it to other powerful AI tools. For example, you can send new meeting recordings to ChatGPT or AI by Zapier to generate an actionable summary for you and your team.
Just keep in mind that summarizing those transcripts is just the first step. To get value from it, you'll want to add a third step to your Zap that sends those summaries elsewhere so that everyone can access them. That could be Slack, where your team works, or in a shared spreadsheet or doc.
By combining Grain with other AI tools, you can distill hours of conversation into actionable insights, saving time and enhancing team productivity by focusing on implementing rather than documenting key decisions.
Extract action items from Grain recordings with ChatGPT and send in Slack
Create detailed summaries of Grain recordings with ChatGPT
Create summaries of Grain recordings with AI by Zapier and add to Google Docs
Create tasks from meetings and recordings
We all have those routine tasks that we have to do after a meeting. Update the project doc. Upload the call recording. Write a follow-up email to the client.
Instead of manually sending each and every recording or transcript to your project management tools, you can use these Zaps to turn them into Monday, ClickUp, or Asana tasks.
Create new tasks in Asana when new recordings are added in Grain
Create updates in monday.com from new Grain recordings
Pro tip: Add a formatter step to generate due dates (say, a week from the task's creation date) so you'll always follow up on key action items at the right time.
Connect Grain with product and support tools
Integrating customer feedback into new product updates can be tedious for product teams. Often, you're relying on sales and client service teams to share customer feedback, which can lead to lots of information being lost in translation.
Instead, why not build automated workflows to save Grain highlights from customer calls directly to Miro, Productboard, or Mem? This system can eliminate hours of back-and-forth discussion, transferring valuable customer insights from calls directly into product planning tools. That way, every piece of feedback is looped into your product development cycle, aligning product features more closely with user needs.
Create Miro card widgets from new Grain highlights
Create feedback in Miro Insights from new Grain call recordings
Build a content backlog
Content teams focused on customer stories, testimonials, or case studies spend a lot of time editing raw customer interviews to get ready-to-publish content. By integrating Grain with tools like Notion, Airtable, and Google Drive, you can simplify the process of transforming interview insights into engaging narratives, making it easier to incorporate customer experiences into your content strategies.
Use one of these Zaps to make sure you always have a rich, continually updated content backlog for your team.
Add new Grain recordings to Notion as database items
Create Notion pages for new recordings added in Grain
Scale team processes with Grain and Zapier
Whether you're using Grain to compile team meetings or generate product insights, pairing it with Zapier helps you create an AI orchestration engine that connects your apps, data, and logic across your processes. And this is just the start of what you can do with Grain and Zapier. What will you automate first?
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This article was originally published in April 2024, written by Michael Toth. It was most recently updated in July 2025 by Elena Alston.
