1.Monitor new email in Inbox
Integrieren Sie Gmail and email inbox tools to catch incoming messages in attachments to detect statement PDFs.
Create bank transaction rows from emailed PDF statements
Automatically monitor new inbox emails with attachments across Gmail, iLovePDF, Code by Zapier, and your reconciliation tables. Create and update transaction rows when statement PDFs arrive, filenames match patterns, or references repeat—so you can normalize amounts, populate rows, and reconcile faster without manual reconciliation.
How this automation accelerates your reconciliation
When new bank statement PDFs arrive, delays and missed entries can stall month end reconciliation. This automation watches Gmail, extracts and parses PDF text, then creates Zapier Tables records and Google Sheets rows—so your team reconciles faster.
Gmail (Englisch)or swap with your favorite app
2.Filters for qualifying attachments
Integrate Filter by Zapier and routing rules to continue only for configured sender and filename pattern to control processing scope.
Filter von Zapieror swap with your favorite app
3.Extracts text from PDF
Integrate iLovePDF and OCR parsing to extract text from the PDF attachment to prepare data for parsing.
iLovePDFor swap with your favorite app
4.Parses and normalizes transactions
Integrate Code by Zapier and parsing logic to convert extracted text into normalized transaction objects to standardize fields.
Code von Zapieror swap with your favorite app
5.Creates record for each transaction
Integrate Zapier Tables and database tables to create records with date, amount, description, payee, and reference to centralize transactions.
Zapier Tablesor swap with your favorite app
6.Creates row for reconciliation
Integrate Google Sheets and reporting spreadsheets to create a row for each transaction to support reconciliation workflows.
Google Sheetsor swap with your favorite app
Automate your work, your way
Build custom automations across your tools in minutes. Describe what you need, connect your apps, and create workflows without the manual effort.
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Accelerate financial document review with automated data extraction, review routing, and record updates
Set up in minutes
Zapier connects your tools, triggers actions from real-time data, and streamlines workflows so your team can focus on what matters most.
Schritt 1
Connect your tools
Bring your apps together so information can move automatically between the tools your team already uses.
Schritt 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Schritt 3
Automate and measure
Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
See how teams are automating with Zapier (and loving it!)
Without Zapier, we would have needed well over 100 employees today just to do what we're doing. We would have been out of business by now.
David Laderberg, VP of Sales
Without having automation, we would have to at least be double our size. Doubling is a bit of a euphemism — I think we would have died or fallen back into oblivion.
Marcelo Lebre, Co-Founder
Zapier hilft uns, weit über 50% mehr Deals abzuschließen, als wir es ohne Zapier tun würden. Es ist ein Schlüsselelement unserer Gesamtstrategie und somit auch unseres Verkaufsarguments.
Raphael BochnerGründer und CIO
Zapier gives us unlimited flexibility and creativity. With Zapier, you're like an artist with a blank canvas. I don't know what we'd do without it.
Rishi Shah, CEO and Co-Founder
We don't just want to patch holes; we want to build scalable, future-proof systems. Zapier is helping us do that.
Allen Lai, Head of Customer Experience
We've been able to scale our operations while staying lean. Zapier lets us do more without needing more people.
Jacob Sirrs, Marketing Operations Specialist
Ready to automate your workflow securely?
Streamline processes, uncover new opportunities, and respond faster to change. Empower your team to get more done, without the manual work.