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5 TickTick automation ideas

Popular ways to automate your to-do list

By Krystina Martinez · November 17, 2023
Hero image with the TickTick logo connected by dots to the logos of Google Calendar, HubSpot, and Gmail

Checking items off your to-do list is a satisfying feeling. But it can be difficult to keep that list under control when tasks come from everywhere, like the notes you took in a meeting, a random message in team chat, or from deep within your inbox. 

Task management apps like TickTick make it so you spend more time doing the task, rather than organizing your to-dos. But who hasn't had the panicked moment when you realize you forgot to actually put that important task on your list? 

Zapier eliminates that through our automatic workflows, which we call Zaps. Automation lets you connect your business-critical apps so you can make sure your to-do list is always up to date. Here's how.

New to Zapier? It's workflow automation software that lets you focus on what matters. Combine user interfaces, data tables, and logic with 6,000+ apps to build and automate anything you can imagine. Sign up for free to use this app, and thousands more, with Zapier.

Table of contents

  • Connect your task and project management apps

  • Connect TickTick to your calendar

  • Automatically schedule recurring tasks

  • Turn chat messages and emails into tasks

  • Turn notes into tasks

To get started with a Zap template—what we call our pre-made workflows—just click on the button. It only takes a few minutes to set up. You can read more about setting up Zaps here.

Connect your task and project management apps

If your company is like most, different teams and individuals probably use a slew of different to-do, task, and project management apps. While it can be nice to tailor your to-do list to your individual needs and preferences, making sure tasks are listed in multiple places at the same time can be a logistical nightmare—for you and for any coworkers who share or need visibility into tasks.

Fortunately, you can easily set up a Zap to automatically add new TickTick tasks to whichever tool your team uses:

Create Notion items from new TickTick tasks

Create Notion items from new TickTick tasks
  • TickTick logo
  • Notion logo
TickTick + Notion

Add newly-completed TickTick tasks to Notion databases

Add newly-completed TickTick tasks to Notion databases
  • TickTick logo
  • Notion logo
TickTick + Notion

Add new TickTick tasks as Google Tasks

Add new TickTick tasks as Google Tasks
  • TickTick logo
  • Google Tasks logo
TickTick + Google Tasks

Create tasks in Microsoft To Do from new TickTick tasks

Create tasks in Microsoft To Do from new TickTick tasks
  • TickTick logo
  • Microsoft To Do logo
TickTick + Microsoft To Do

Or, if you want to keep your TickTick list in sync with your team's tools, use one of these Zaps to add tasks to TickTick as soon as a to-do is added to another tool:

Add tasks in TickTick for new items in Notion databases

Add tasks in TickTick for new items in Notion databases
  • Notion logo
  • TickTick logo
Notion + TickTick

Create TickTick tasks from new Google Tasks

Create TickTick tasks from new Google Tasks
  • Google Tasks logo
  • TickTick logo
Google Tasks + TickTick

Add new tasks in Microsoft To-Do to TickTick

Add new tasks in Microsoft To-Do to TickTick
  • Microsoft To Do logo
  • TickTick logo
Microsoft To Do + TickTick

Add new Trello cards in a list to TickTick

Add new Trello cards in a list to TickTick
  • Trello logo
  • TickTick logo
Trello + TickTick

Add new Asana tasks in projects to TickTick

Add new Asana tasks in projects to TickTick
  • Asana logo
  • TickTick logo
Asana + TickTick

Connect TickTick to your calendar

Connecting TickTick with your calendar can be a game-changer for managing your schedule. It's like having a personal assistant that ensures you never miss a beat.

Meetings don't happen in a vacuum, and they often come with a lot of prep or follow-up tasks. When you sync calendar events to TickTick, you're turning your meetings into to-do's. That way, you'll never miss prepping a meeting agenda or sending out after-meeting notes again. 

Create TickTick tasks from new Google Calendar events

Create TickTick tasks from new Google Calendar events
  • Google Calendar logo
  • TickTick logo
Google Calendar + TickTick

Add new Microsoft Outlook events to TickTick

Add new Microsoft Outlook events to TickTick
  • Microsoft Outlook logo
  • TickTick logo
Microsoft Outlook + TickTick

On the flip side, adding TickTick tasks to your calendar means your to-dos get their own time slots. This way, you won't overbook and you'll see exactly when you can tackle each task when you're planning your day or week.

Add Google Calendar events for new tasks created in TickTick

Add Google Calendar events for new tasks created in TickTick
  • TickTick logo
  • Google Calendar logo
TickTick + Google Calendar

Add detailed events in Google Calendar for new tasks created in TickTick

Add detailed events in Google Calendar for new tasks created in TickTick
  • TickTick logo
  • Google Calendar logo
TickTick + Google Calendar

Create events in Microsoft Outlook for new tasks added in TickTick

Create events in Microsoft Outlook for new tasks added in TickTick
  • TickTick logo
  • Microsoft Outlook logo
TickTick + Microsoft Outlook

Automatically schedule recurring tasks

Do you have a recurring task you have to do every day, each week, or once a month? Say you want to remind yourself to check in on your progress towards your quarterly goals each week. Or you need to remember to set those goals every quarter.

With schedule by Zapier, you can automatically create a new task in TickTick on your schedule:

Add a task in TickTick on a recurring schedule

Add a task in TickTick on a recurring schedule
  • Schedule by Zapier logo
  • TickTick logo
Schedule by Zapier + TickTick

Create tasks in TickTick everyday with Schedule by Zapier

Create tasks in TickTick everyday with Schedule by Zapier
  • Schedule by Zapier logo
  • TickTick logo
Schedule by Zapier + TickTick

Turn chat messages and emails into tasks

Your manager messages you in your team chat app, asking you to look over a document. You receive an email from a client, who has a question that you need to research. That's two tasks added to your plate, but if you don't capture them in your to-do list, you're liable to forget them.

These Zaps will copy a chat message or labeled email into TickTick so you don't have to waste time copying and pasting text.

Create TickTick tasks for newly-labeled Gmail emails [Business Gmail Accounts Only]

Create TickTick tasks for newly-labeled Gmail emails [Business Gmail Accounts Only]
  • Gmail logo
  • TickTick logo
Gmail + TickTick

Create TickTick tasks from new saved Slack messages

Create TickTick tasks from new saved Slack messages
  • Slack logo
  • TickTick logo
Slack + TickTick

Add new Microsoft Outlook emails to TickTick

Add new Microsoft Outlook emails to TickTick
  • Microsoft Outlook logo
  • TickTick logo
Microsoft Outlook + TickTick

Turn notes into tasks

Notes can become a catch-all of actual meeting notes, ideas, and other random thoughts. While some of your notes will never see the light of day—like the measurements you took of your dining room for the next IKEA run—you'll probably want to do something about that idea you had for a new blog article.

Turn on one of these automated workflows, which will copy your note to TickTick. You don't have to switch between apps when it's time to flesh out that idea, or worse—forget to turn your idea into reality.

Turn new tagged Evernote notes into TickTick tasks

Turn new tagged Evernote notes into TickTick tasks
  • Evernote logo
  • TickTick logo
Evernote + TickTick

Add new OneNote notes to TickTick

Add new OneNote notes to TickTick
  • OneNote logo
  • TickTick logo
OneNote + TickTick

Add new Evernote reminders to TickTick

Add new Evernote reminders to TickTick
  • Evernote logo
  • TickTick logo
Evernote + TickTick

Take your task management to the next level

This is just the start of all that you can do with TickTick and Zapier. Zapier supports thousands of apps, so you can automate almost any task at work. Start building your Zap now and see what you can create.

New to Zapier? It's a tool that helps anyone connect apps and automate workflows—without any complicated code. Sign up for free to use TickTick with Zapier.

Related reading:

  • Popular ways to automate your to-do list

  • How to automatically track time spent on projects

  • Automatically create tasks from calendar events

This article was originally published in September 2020. It was most recently updated in November 2023.

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A Zap with the trigger 'When I get a new lead from Facebook,' and the action 'Notify my team in Slack'