Microsoft Outlook + Record360

Create and send emails in Microsoft Outlook for new inspections in Record360

When a new inspection is recorded in Record360, ensure swift follow-ups by instantly sending an email from your Microsoft Outlook account. This automation workflow streamlines your work process, ensuring important inspections receive prompt attention and communication. Improve your efficiency and never miss connecting on a new inspection again with this seamless process.

When this happens...
Inspection Created
Triggers when an R360 Inspection has been completed.
TriggerInstant
automatically do this!
Send Email
Send an email from your Outlook account.
ActionWrite

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Supported triggers and actions

Inspection Created
Triggers when an R360 Inspection has been completed.
Trigger
Instant
Try It
- Is this a Draft? Drafts can have photos and video added in the R360 mobile app. Inspections cannot be edited.Required
- WorkflowRequired
- Unit Reference NumberRequired
- Extended Data 1
- Extended Data Value 2
- Extended Data Value 3
- Extended Data Value 4
- Extended Data Value 5
- Extended Data Value 6
- Extended Data Value 7
- Extended Data Value 8
- Extended Data Value 9
- Extended Data Value 10
- Extended Data Value 11
- Extended Data Value 12
- Extended Data Value 13
- Extended Data Value 14
- Extended Data Value 15
Action
Write
- Is this a Draft? Drafts can have photos and video added in the R360 mobile app. Inspections cannot be edited.Required
- Location IDRequired
- Module Sequence NameRequired
- Unit Reference NumberRequired
- Extended Data 1
- Extended Data Value 2
- Extended Data Value 3
- Extended Data Value 4
- Extended Data Value 5
- Extended Data Value 6
- Extended Data Value 7
- Extended Data Value 8
- Extended Data Value 9
- Extended Data Value 10
- Extended Data Value 11
- Extended Data Value 12
- Extended Data Value 13
- Extended Data Value 14
- Extended Data Value 15
Action
Write
- Reference NumberRequired
- Extended Data 1
- Extended Data Value 2
- Extended Data Value 3
- Extended Data Value 4
- Extended Data Value 5
- Extended Data Value 6
- Extended Data Value 7
- Extended Data Value 8
- Extended Data Value 9
- Extended Data Value 10
- Extended Data Value 11
- Extended Data Value 12
- Extended Data Value 13
- Extended Data Value 14
- Extended Data Value 15
Action
Write
Cancelled Calendar Event
Triggers when an event is cancelled.
Trigger
Instant
Try It

- Calendar
Trigger
Polling
Try It
- Shared Inbox
Trigger
Polling
Try It

New Flagged Email
Triggers when a new email is flagged.
Trigger
Polling
Try It
- Calendar
Trigger
Polling
Try It
- Email IDRequired
- CategoriesRequired
- Mark as Read
Action
Write
- Contact Folder
- First NameRequired
- Last Name
- Email Addresses
- Business Phones
- Home Phones
- Mobile Phone
- Job Title
- Company Name
- Department
- Business Website URL
- File As
- Personal Notes
- Street
- City
- State
- Postal Code
- Country or Region
- Street
- City
- State
- Postal Code
- Country or Region
- Street
- City
- State
- Postal Code
- Country or Region
Action
Write
- Email IDRequired
- To Email(s)
- CC Email(s)
- BCC Email(s)
- Reply-To Email
- Subject
- Body
- Attachment
- Action for Files Larger Than 150MB
- Reply to All
Action
Write
- EventRequired
Action
Write
- Email IDRequired
- Destination FolderRequired
Action
Write
- Draft Email IDRequired
- Send From
Action
Write
- Event
- Subject
- Start Date & Time
- End Date & Time
- All Day Event?
- Is Online Meeting?
- Hide attendees list?
- Description
- Show me as Free or Busy
- The importance of the event
- Merge with existing attendees?
- Attendees
- Categories
- Location
Action
Write
- Stop on errorRequired
- HTTP MethodRequired
- URLRequired
- Query string parameters
- Additional request headers
- Body
Action
Write
- Contact Folder
- First Name
- Last Name
- Email
Action
Search
- Folder Info
- FolderRequired
- Search Terms
- From Address
- Start Date
- End Date
Action
Search
- Contact Folder
- First NameRequired
- Last Name
- Email
- Business Phones
- Home Phones
- Mobile Phone
- Job Title
- Company Name
- Department
- Business Website URL
- File As
- Personal Notes
- Street
- City
- State
- Postal Code
- Country or Region
- Street
- City
- State
- Postal Code
- Country or Region
- Street
- City
- State
- Postal Code
- Country or Region
Action
Search or write

Task Completed
Triggers when a Task on Record360 has been completed.
Trigger
Instant
Try It
- Is this a Draft? Drafts can have photos and video added in the R360 mobile app. Inspections cannot be edited.Required
- Workflow (module sequence name)Required
- Location IDRequired
- Unit Reference NumberRequired
- Extended Data 1
- Extended Data Value 2
- Extended Data Value 3
- Extended Data Value 4
- Extended Data Value 5
- Extended Data Value 6
- Extended Data Value 7
- Extended Data Value 8
- Extended Data Value 9
- Extended Data Value 10
- Extended Data Value 11
- Extended Data Value 12
- Extended Data Value 13
- Extended Data Value 14
- Extended Data Value 15
Action
Write
- NameRequired
- Description
- Assignee Email
- Priority Task?
- Reference Number
- Due DateRequired
Action
Write
- Calendar
- Time BeforeRequired
- Time Before (Unit)Required
Trigger
Polling
Try It
- Parent FolderRequired
- Child Folder
Trigger
Polling
Try It
- Contact Folder
Trigger
Polling
Try It
- Parent Folder
- Child Folder
- Search termsRequired
- Note
Trigger
Polling
Try It
- Shared Inbox
- Parent Folder
- Child Folder
Trigger
Polling
Try It
- Event
- Merge with existing attendees?
- Attendees
Action
Write
- Calendar
- SubjectRequired
- Start Date & TimeRequired
- End Date & TimeRequired
- Location Name
- Sensitivity
- Attendees
- Is this an All Day Event?
- Description
- Show me as Free or Busy
- Is this an Online Meeting?
Action
Write
- To Email(s)Required
- CC Email(s)
- BCC Email(s)
- Reply-To Email
- SubjectRequired
- Body FormatRequired
- BodyRequired
- Attachment
- Action for Files Larger Than 150MB
Action
Write
- Contact to DeleteRequired
Action
Write
- Email IDRequired
- To RecipientsRequired
- Comment
- Send From
Action
Write
- Email IDRequired
- Comment
Action
Write
- From Email
- To Email(s)Required
- CC Email(s)
- BCC Email(s)
- Reply-To Email
- SubjectRequired
- Body FormatRequired
- BodyRequired
- Attachments
- Action for Files Larger Than 150MB
Action
Write
- Contact Folder
- ContactRequired
- First Name
- Last Name
- Email Addresses
- Business Phones
- Home Phones
- Mobile Phone
- Job Title
- Company Name
- Department
- Business Website URL
- Personal Notes
- Street
- City
- State
- Postal Code
- Country or Region
- Street
- City
- State
- Postal Code
- Country or Region
- Street
- City
- State
- Postal Code
- Country or Region
Action
Write
- Calendar
- Search TermRequired
- Start Date & Time
- End Date & Time
Action
Search
- Search Info
- Search ValueRequired
Action
Search
- Calendar
- Start Date & TimeRequired
- End Date & TimeRequired
- Select Fields
Action
Search