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Set up your first integration
Quickly connect QuickBooks Online to Wave with a Zapier template.
Our most popular template
How Zapier works
Zapier makes it easy to integrate QuickBooks Online with Wave - no code necessary. See how you can get setup in minutes.
Choose a trigger
A trigger is the event that starts your Zap—like a "New Account" from QuickBooks Online.
Add your action
An action happens after the trigger—such as "Create Customer" in Wave.
You’re connected!
Zapier seamlessly connects QuickBooks Online and Wave, automating your workflow.
Supported triggers and actions
Zapier helps you create workflows that connect your apps to automate repetitive tasks. A trigger is an event that starts a workflow, and an action is an event a Zap performs.
- New Account
Triggers when you add a new account.
Try ItTriggerInstant - New Bill
Triggers when a new bill is added.
Try ItTriggerInstant - Estimate Emailed
Triggers when an estimate is emailed.
Try ItTriggerInstant - New Expense
Triggers when a new expense is added.
Try ItTriggerInstant
- New Bank Transaction
Triggers when a new bank transaction is created.
Try ItTriggerInstant - New Customer
Triggers when you add a new customer.
Try ItTriggerInstant - New Estimate
Triggers when you add a new estimate.
Try ItTriggerInstant - DaysRequired
Try ItTriggerPolling
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Practical ways you can use QuickBooks Online and Wave
Sync paid invoices to Wave
Stay on top of your finances. When a payment is received for an invoice in QuickBooks Online, Zapier will automatically record the sale in Wave. This ensures your financial records in both systems stay consistent, saving time and reducing errors in reconciliation.
Business OwnerTrack expenses in QuickBooks for new Wave invoices
Avoid mismanaged budgets. When a new invoice is created in Wave, Zapier will add the corresponding expense or record in QuickBooks Online. This automation gives project managers updated budget insights, helping them manage financial resources accurately.
Project ManagementLearn how to automate QuickBooks Online on the Zapier blog
Learn how to automate Wave on the Zapier blog
Frequently Asked Questions about QuickBooks Online + Wave integrations
New to automation with Zapier? You're not alone. Here are some answers to common questions about how Zapier works with QuickBooks Online and Wave
What is required to start integrating QuickBooks Online with Wave?
To begin integrating QuickBooks Online with Wave, you'll need active accounts for both platforms and access to Zapier, which facilitates the integration. Make sure you have administrative permissions in both QuickBooks Online and Wave to enable necessary triggers and authentication.
Can I sync invoices from Wave to QuickBooks Online?
Yes, you can set up a Zap that triggers when a new invoice is created in Wave. This trigger can prompt an action in QuickBooks Online, such as creating an equivalent invoice, keeping your records consistent across platforms.
How can I automate expense tracking between the two systems?
By creating a Zap with a trigger for new expenses in either system, you can automatically generate corresponding entries in the other platform. This ensures your financial data remains up-to-date without manual entries.
Is it possible to update customer information across both systems at once?
Certainly! You can configure a Zap that uses triggers when customer information is updated in one system to automatically update the same information in the other system. This keeps customer records synced efficiently.
Do changes made by Zaps reflect immediately on both applications?
Changes typically reflect almost immediately as Zaps operate continuously. However, there might be slight delays due to API limits or scheduled operation times but generally expect quick synchronization.
Are there any limitations to what actions can be automated between QuickBooks and Wave?
While many processes like invoicing and expense tracking are supported, some complex workflows may require manual intervention or custom development if not directly supported by available triggers and actions within our platform.
How secure is the integration between QuickBooks Online and Wave via your service?
Our platform adheres to stringent security protocols including encryption and secure authentication methods to protect data during transfer between QuickBooks Online and Wave.
