Connect Cal.com and Microsoft Outlook to unlock the power of automation
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Set up your first integration
Quickly connect Cal.com to Microsoft Outlook with a Zapier template.
Our most popular template
How Zapier works
Zapier makes it easy to integrate Cal.com with Microsoft Outlook - no code necessary. See how you can get setup in minutes.
Choose a trigger
A trigger is the event that starts your Zap—like a "Booking Cancelled" from Cal.com.
Add your action
An action happens after the trigger—such as "Add Attendees to Calendar Event" in Microsoft Outlook.
You’re connected!
Zapier seamlessly connects Cal.com and Microsoft Outlook, automating your workflow.
Supported triggers and actions
Zapier helps you create workflows that connect your apps to automate repetitive tasks. A trigger is an event that starts a workflow, and an action is an event a Zap performs.
- Booking Cancelled
Triggers when a booking is cancelled.
Try ItTriggerInstant - Booking Rescheduled
Triggers when a booking is rescheduled.
Try ItTriggerInstant - Out of Office Created
Triggers when a new Out Of Office entry is created.
Try ItTriggerInstant - Cancelled Calendar Event
Triggers when an event is cancelled.
Try ItTriggerInstant
- Booking Created
Triggers when a new booking is created.
Try ItTriggerInstant - Meeting Ended
Triggers after meeting ends.
Try ItTriggerInstant - Calendar
- Time BeforeRequired
- Time Before (Unit)Required
Try ItTriggerPolling- Parent FolderRequired
- Child Folder
Try ItTriggerPolling
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Practical ways you can use Cal.com and Microsoft Outlook
Block off calendar availability when meetings are scheduled.
Keep your schedule in sync. When a new booking is created in Cal.com, Zapier automatically creates a corresponding event in your Microsoft Outlook calendar and blocks off the time. This prevents overbooking and ensures availability information is always up-to-date.
Business OwnerAnalyze cancelled bookings from Outlook.
Streamline analysis of trends in cancelled meetings. When a meeting is cancelled in Microsoft Outlook, Zapier triggers a new entry in Cal.com to track changes in booking patterns or analyze employee behavior. This helps uncover insights to optimize resource allocation.
Data ScienceUpdate Outlook with rescheduled meetings.
Avoid scheduling conflicts and keep records accurate. When a meeting is rescheduled in Cal.com, Zapier automatically updates the corresponding event in Microsoft Outlook. This ensures your calendar remains organized and improves meeting attendance by minimizing confusion.
Sales OpsLearn how to automate Microsoft Outlook on the Zapier blog
Frequently Asked Questions about Cal.com + Microsoft Outlook integrations
New to automation with Zapier? You're not alone. Here are some answers to common questions about how Zapier works with Cal.com and Microsoft Outlook
Can I integrate Cal.com with Microsoft Outlook?
Yes, you can integrate Cal.com with Microsoft Outlook to synchronize your events and appointments. This integration allows automated scheduling, where actions in Cal.com can trigger updates in Outlook and vice versa.
What triggers are available when integrating Cal.com with Microsoft Outlook?
When integrating with Outlook, events such as 'New Event Scheduled' or 'Event Canceled' in Cal.com can trigger actions like adding, updating, or deleting calendar entries in your Outlook calendar.
How do I set up the integration between Cal.com and Microsoft Outlook?
Setting up the integration involves authorizing both your Cal.com and Microsoft Outlook accounts through our platform. Once linked, you can select specific triggers and actions according to your workflow needs.
Are there any limitations when using Cal.com with Microsoft Outlook?
One limitation is that real-time syncing may experience slight delays depending on server load. Additionally, certain complex repeating event patterns might not fully sync across both platforms.
Can changes made in Microsoft Outlook reflect back to my Cal.com account?
Yes, changes made in Microsoft Outlook can be configured to trigger updates back to your Cal.com schedule if set correctly during the integration setup process.
Do I need technical skills to integrate Cal.com with Microsoft Outlook?
No advanced technical skills are required. Our guided setup process makes it easy for users of all tech levels to establish the integration by following straightforward instructions.
What happens if there is a connectivity issue between Cal.com and Microsoft Outlook?
If connectivity issues occur, our system will attempt automatic reconnection. However, if problems persist, notifications will be sent so you can manually troubleshoot as needed.
