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Zapier makes it easy to integrate Gmail with Xero - no code necessary. See how you can get setup in minutes.
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Gmail
Gmail
1. Choose trigger event
Xero
Xero
2. Choose action
1. Select the event
Setup
Test
Gmail
Choose a trigger event
Choose a trigger
A trigger is the event that starts your Zap—like a "New Attachment" from Gmail.
Add your action
An action happens after the trigger—such as "Add Items to Existing Sales Invoice" in Xero.
You’re connected!
Zapier seamlessly connects Gmail and Xero, automating your workflow.
Supported triggers and actions
Zapier helps you create workflows that connect your apps to automate repetitive tasks. A trigger is an event that starts a workflow, and an action is an event a Zap performs.
Create a new record or update an existing record in your app.
Organization
Required
Credit Note ID
Required
Invoice ID
Required
Amount
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Organization
Required
From Account
Required
To Account
Required
Amount
Required
Date
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Organization
Required
Code
Required
Name
Required
Type
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Organization
Required
Type
Required
Contact
Required
Date
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Organization
Required
Invoice ID
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Organization
Required
Mark Item as a Sales Item?
Mark Item as a Purchase Item?
Item Name
Item Code
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Organization
Required
Contact_name
Required
Email_address
Contact_account_number
Primary Person - First Name
Primary Person - Last Name
Phone - Country Code
Phone - Area Code
Phone Number
Fax - Country Code
Fax - Area Code
Fax - Number
Mobile - Country Code
Mobile - Area Code
Mobile - Number
Direct Dial - Country Code
Direct Dial - Area Code
Direct Dial - Number
Contact Address Type
Address - Attention
Address - Line 1
Address - Line 2
Address - City/Town
Address - State/Region
Address - Postal/Zip Code
Address - Country
Contact_tax_number
Bank Account Number
Contact Number
Status
Date
Due_date
Currency
Url
Attachment
Branding_theme
Number
Reference
Sent_to_contact
Line_items_type
Item Code
Description
Quantity
Required
Unit Price
Discount %
Discount Amount
Account
Tax Rate
Tracking
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Organization
Required
Contact
Required
Project Name
Required
Deadline for the project
Project Estimate
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Organization
Required
Contact
Required
Repeated Invoice Schedule
Invoice Creation: Frequency Type
Required
Invoice Creation: Frequency (Period)
Required
Due Date Type: Payment Terms
Required
Set Due Dates (Days)
Required
Start Date:
Required
End Date
Status
Required
Currency
Branding_theme
Reference
Mark as approved for sending?
Email a copy to Sender?
Include PDF
Line Amount Types
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Organization
Required
Purchase Order
Required
Contact
Update Method for Line Items
Date
Delivery_date
Line Amount Types
Purchase Order Number
Reference
Branding Theme
Currency
Status
Sent to Contact
Delivery Address
Attention To
Telephone
Delivery Instructions
Expected_arrival_date
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Info
Organization
Required
Invoice_id
Required
Contact
Status
Date
Due_date
Expected_payment_date
Reference
Branding_theme
Url
Currency
Sent_to_contact
Attachments
Invoice_number
Line_amount_types
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Stop on error
Required
HTTP Method
Required
URL
Required
Query string parameters
Additional request headers
Body
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Organization
Required
Search_by
Required
Action
This is an event a Zap performs.
Search
Find existing data in your app
Organization
Required
Invoice ID
Required
Include PDF File
Include Online Invoice URL
Action
This is an event a Zap performs.
Search
Find existing data in your app
Organization
Required
Contact ID
Quote Number
Status
Action
This is an event a Zap performs.
Search
Find existing data in your app
Organization
Required
Search_by
Required
Include Online Invoice URL
Action
This is an event a Zap performs.
Search
Find existing data in your app
Organization
Required
Search_by
Required
Action
This is an event a Zap performs.
Search
Find existing data in your app
Organization
Required
Search_by
Required
Mark Item as a Sales Item?
Mark Item as a Purchase Item?
Item Name
Item Code
Required
Action
This is an event a Zap performs.
Search or write
Find existing data in your app, or create a new record if no data is found
For AI agents & developers
Use Gmail and Xero with AI agents and code
Beyond Zap workflows. Call Gmail and Xero actions directly from your AI client or your codebase, using the same 9,000+ app integrations Zapier already runs.
No code
Connect via Zapier MCP
Expose Gmail and Xero actions as tools in any MCP client. Authenticate once, then call them in natural language.
Example actions on this page
Add Label to Email
Add Items to Existing Sales Invoice
Works with
Claude · ChatGPT · Cursor · any MCP-compatible client
There is no Python package yet. SDK is TypeScript-only (@zapier/zapier-sdk). The MCP server URL is personal to your account; get it at zapier.com/mcp.
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Customers who say using Zapier has made them better at their job
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Customers have created over 25 million Zaps on the platform
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The average user takes less than 6 minutes to set up a Zap
Practical ways you can use Gmail and Xero
Log email attachments in Xero
As a business owner, staying organized is key. When you receive an email with an important attachment in your Gmail inbox, Zapier automatically uploads that attachment to Xero as a draft expense claim receipt, saving you time and ensuring your expense records are instantly updated.
IT teams often need to stay ahead of system errors. When an error is detected in Xero, Zapier sends a Gmail notification summarizing the issue, helping IT teams respond quickly and reduce downtime.
For marketers, segmentation and tracking are crucial. When a new email with specified keywords arrives in Gmail indicating a lead, Zapier creates a contact in Xero. This ensures your CRM and billing systems remain synced, simplifying lead follow-ups and future conversions.
Level up your Gmail to Xero integration with AI. Extract, summarize, and transform your integration data with leading AI models like OpenAI, Anthropic, and more.
Frequently Asked Questions about Gmail + Xero integrations
New to automation with Zapier? You're not alone. Here are some answers to common questions about how Zapier works with Gmail and Xero
How does the Gmail and Xero integration work?
Our integration allows users to automate workflows between Gmail and Xero using triggers and actions. For instance, whenever you receive an email in Gmail, it can trigger actions in Xero like creating a new contact or generating an invoice.
What are some examples of triggers in the Gmail to Xero integration?
Some examples of triggers include receiving a new email, labeling an email, or when an email is marked important in Gmail. Each of these actions can start a workflow that performs tasks in Xero.
What kind of actions can be triggered in Xero from Gmail?
Common actions we can facilitate include creating new invoices, updating contacts, and adding expenses in Xero based on emails received in your Gmail account.
Can I set up automated responses to emails based on certain activities in Xero?
Yes, you can configure your system so that specific events in Xero trigger automatic replies or forwarding rules in Gmail. For instance, if a payment is received, you might want to send a confirmation email back.
Is it possible to attach invoices from Xero directly into my emails through this integration?
With our setup, any new invoice created in Xero can automatically be attached to a draft email or even directly sent out from your Gmail account.
How are errors handled when there's a problem with the integration?
If there’s an issue with the automation, such as incorrect data formatting or connectivity problems between Gmail and Xero, we provide notifications detailing what went wrong. You can also set up fallback steps if certain tasks fail.
Do I need coding skills to use the Gmail and Xero integration effectively?
No coding skills are required. Our platform offers a user-friendly interface where you can set up triggers and actions without needing to write any code.
About Gmail
One of the most popular email services, Gmail keeps track of all your emails with threaded conversations, tags, and Google-powered search to find any message you need.
Xero is an accounting app that lets you track businesses expenses and accounting with intuitive mobile apps and web interfaces for point-of-sale, ecommerce, time-tracking, and more.
