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Zapier makes it easy to integrate ShipStation with Xero - no code necessary. See how you can get setup in minutes.
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ShipStation
ShipStation
1. Choose trigger event
Xero
Xero
2. Choose action
1. Select the event
Setup
Test
ShipStation
Choose a trigger event
Choose a trigger
A trigger is the event that starts your Zap—like a "Item Ordered" from ShipStation.
Add your action
An action happens after the trigger—such as "Add Items to Existing Sales Invoice" in Xero.
You’re connected!
Zapier seamlessly connects ShipStation and Xero, automating your workflow.
Supported triggers and actions
Zapier helps you create workflows that connect your apps to automate repetitive tasks. A trigger is an event that starts a workflow, and an action is an event a Zap performs.
Create a new record or update an existing record in your app.
Organization
Required
Credit Note ID
Required
Invoice ID
Required
Amount
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Organization
Required
From Account
Required
To Account
Required
Amount
Required
Date
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Organization
Required
Code
Required
Name
Required
Type
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Organization
Required
Type
Required
Contact
Required
Date
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Organization
Required
Invoice ID
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Organization
Required
Mark Item as a Sales Item?
Mark Item as a Purchase Item?
Item Name
Item Code
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Organization
Required
Contact_name
Required
Email_address
Contact_account_number
Primary Person - First Name
Primary Person - Last Name
Phone - Country Code
Phone - Area Code
Phone Number
Fax - Country Code
Fax - Area Code
Fax - Number
Mobile - Country Code
Mobile - Area Code
Mobile - Number
Direct Dial - Country Code
Direct Dial - Area Code
Direct Dial - Number
Contact Address Type
Address - Attention
Address - Line 1
Address - Line 2
Address - City/Town
Address - State/Region
Address - Postal/Zip Code
Address - Country
Contact_tax_number
Bank Account Number
Contact Number
Status
Date
Due_date
Currency
Url
Attachment
Branding_theme
Number
Reference
Sent_to_contact
Line_items_type
Item Code
Description
Quantity
Required
Unit Price
Discount %
Discount Amount
Account
Tax Rate
Tracking
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Organization
Required
Contact
Required
Project Name
Required
Deadline for the project
Project Estimate
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Organization
Required
Contact
Required
Repeated Invoice Schedule
Invoice Creation: Frequency Type
Required
Invoice Creation: Frequency (Period)
Required
Due Date Type: Payment Terms
Required
Set Due Dates (Days)
Required
Start Date:
Required
End Date
Status
Required
Currency
Branding_theme
Reference
Mark as approved for sending?
Email a copy to Sender?
Include PDF
Line Amount Types
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Organization
Required
Purchase Order
Required
Contact
Update Method for Line Items
Date
Delivery_date
Line Amount Types
Purchase Order Number
Reference
Branding Theme
Currency
Status
Sent to Contact
Delivery Address
Attention To
Telephone
Delivery Instructions
Expected_arrival_date
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Info
Organization
Required
Invoice_id
Required
Contact
Status
Date
Due_date
Expected_payment_date
Reference
Branding_theme
Url
Currency
Sent_to_contact
Attachments
Invoice_number
Line_amount_types
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Stop on error
Required
HTTP Method
Required
URL
Required
Query string parameters
Additional request headers
Body
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Organization
Required
Search_by
Required
Action
This is an event a Zap performs.
Search
Find existing data in your app
Organization
Required
Invoice ID
Required
Include PDF File
Include Online Invoice URL
Action
This is an event a Zap performs.
Search
Find existing data in your app
Organization
Required
Contact ID
Quote Number
Status
Action
This is an event a Zap performs.
Search
Find existing data in your app
Organization
Required
Search_by
Required
Include Online Invoice URL
Action
This is an event a Zap performs.
Search
Find existing data in your app
Organization
Required
Search_by
Required
Action
This is an event a Zap performs.
Search
Find existing data in your app
Organization
Required
Search_by
Required
Mark Item as a Sales Item?
Mark Item as a Purchase Item?
Item Name
Item Code
Required
Action
This is an event a Zap performs.
Search or write
Find existing data in your app, or create a new record if no data is found
For AI agents & developers
Use ShipStation and Xero with AI agents and code
Beyond Zap workflows. Call ShipStation and Xero actions directly from your AI client or your codebase, using the same 9,000+ app integrations Zapier already runs.
No code
Connect via Zapier MCP
Expose ShipStation and Xero actions as tools in any MCP client. Authenticate once, then call them in natural language.
Example actions on this page
Create Order
Add Items to Existing Sales Invoice
Works with
Claude · ChatGPT · Cursor · any MCP-compatible client
There is no Python package yet. SDK is TypeScript-only (@zapier/zapier-sdk). The MCP server URL is personal to your account; get it at zapier.com/mcp.
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Customers who say using Zapier has made them better at their job
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Customers have created over 25 million Zaps on the platform
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The average user takes less than 6 minutes to set up a Zap
Practical ways you can use ShipStation and Xero
Sync shipped orders with invoices.
When a new order is marked as shipped in ShipStation, Zapier automatically creates a sales invoice in Xero. This helps ensure that every completed order is accurately tracked in your accounting, reducing manual data entry and ensuring timely billing.
When a new order is shipped in ShipStation, Zapier can add it as a new entry in a database or system managed by IT. This allows teams to integrate shipment tracking with other operational systems efficiently.
When a new order is created in ShipStation, Zapier automatically generates a sales invoice in Xero. This ensures that incoming orders are promptly converted into invoices for billing purposes, eliminating the risk of delays or billing errors.
Learn how to automate ShipStation on the Zapier blog
Learn how to automate Xero on the Zapier blog
Make work flow with AI
Level up your ShipStation to Xero integration with AI. Extract, summarize, and transform your integration data with leading AI models like OpenAI, Anthropic, and more.
Frequently Asked Questions about ShipStation + Xero integrations
New to automation with Zapier? You're not alone. Here are some answers to common questions about how Zapier works with ShipStation and Xero
What is the process for connecting ShipStation and Xero?
To connect ShipStation and Xero through our platform, you need to set up a Zap, which involves selecting ShipStation as the trigger app and Xero as the action app. First, you'll authorize access to your accounts and then configure specific triggers like 'New Order' in ShipStation and map them to actions such as 'Create Invoice' in Xero.
Can I create invoices in Xero from new orders in ShipStation automatically?
Yes, by setting up a Zap with a 'New Order' trigger in ShipStation, you can automatically create an invoice in Xero. You'll define fields like customer details and item descriptions within the Zap configuration.
How do I ensure data accuracy between ShipStation and Xero?
We recommend thoroughly mapping order details from ShipStation to corresponding fields in Xero when setting up your Zap. Double-check these mappings during the initial setup and perform regular reviews of Zaps that handle sensitive information.
Are there limitations on the type of data that can be transferred from ShipStation to Xero?
While most order-related data can be transferred from ShipStation to Xero using our platform, there might be some limitations on custom fields or integrations specific to particular use cases. We advise reviewing any custom field requirements during the setup phase.
What kind of support is available if I experience issues with my integration?
Should any issues arise with the integration between ShipStation and Xero, we offer 24/7 support through our online help center and direct contact options with our support team for troubleshooting guidance.
Is it possible to update inventory levels in Xero based on shipments made via ShipStation?
Yes, you can set up a Zap where a shipment update in ShipStation triggers an inventory adjustment action in Xero. This ensures your stock levels remain accurate without requiring manual entry after each shipment is processed.
How often does data sync occur between ShipStation and Xero?
Data sync occurs as Zaps are triggered. For instance, every new order or shipment event in ShipStation will immediately initiate data transfer actions to corresponding tasks or updates within Xero upon triggering these events.
About ShipStation
ShipStation helps eCommerce retailers organize, process, and fulfill their orders from all the most popular marketplaces and shopping carts using the top shipping carriers.
Xero is an accounting app that lets you track businesses expenses and accounting with intuitive mobile apps and web interfaces for point-of-sale, ecommerce, time-tracking, and more.
