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How to Add Tasks in Google Calendar

By Justin Pot · May 9, 2019
add-tasks-in-google-calendar primary img

Ever wish Google Calendar came with a bulit-in to do list app? Good news: Google Tasks is available in the Google Calendar sidebar, meaning you can add tasks from inside Google Calendar. You can also see your tasks, right there in your calendar.

One Confusing Point: Tasks Are Not Reminders

Google's approach to many problems is to throw a bunch of spaghetti at the wall to see what sticks, meaning they'll make a few competing products and see which one people end up using. For a while, the company was offering six different text messaging services, for example.

Something similar is happening right now when it comes to tasks.

Google Tasks and Google Reminders in Google Calendar

Basically, there are two different to do list systems inside Google Calendar. There's Google Tasks, which we're going to explain below, and there’s Reminders, which, despite sounding similar, is a totally different system. You can read about adding Reminders in Google Calendar if you want to learn more about that, or you can continue reading to learn about Tasks.

How to Add Google Tasks Inside Google Calendar

To get started, open Google Calendar in your browser (the mobile app doesn’t offer this feature). Next, click the Google Tasks icon in the sidebar.

Google Tasks button in Google Calendar

If you don't see the sidebar, don't panic. You can pop it out using an arrow in the bottom-right corner.

Google Calendar

You should now see Google Tasks to the right of Google Calendar.

Google Tasks sidebar in Google Calendar

From here you can add a task by clicking Add a task in this sidebar.

Add a Task in Google Calendar

You can simply write a description, or click the pencil icon to add more details.

Adding a task in Google Calendar

From here you can add more details, including subtasks or due dates.

Google Tasks additional settings

How to View Tasks in Google Calendar

Note that you can optionally see tasks with due dates in your calendar: Enable the calendar named "Tasks," and they will show up.

Tasks in Google Calendar itself

Note that tasks will not show up on the mobile version of Google Calendar, though you can install Google Tasks for Android or iPhone and use that to manage your to do list. Be sure to check out our complete guide to Google Tasks to learn more.

Turn Google Calendar Appointments Into Tasks Automatically

You can turn Google Calendar appointments into tasks automatically with Zapier, which lets you connect Google Calendar with 1,500+ apps. For example, you could automatically turn Google Calendar appointments into tasks in Google Tasks.

Add Google Tasks tasks for new Google Calendar events

Add Google Tasks tasks for new Google Calendar events
  • Google Calendar logo
  • Google Tasks logo
Google Calendar + Google Tasks

And you don't have to limit yourself to Google Tasks. You can send appointments to a wide variety of to do list apps.

These are just a few examples. You can create your own Zap and customize it to connect with almost any task management tool.

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A Zap with the trigger 'When I get a new lead from Facebook,' and the action 'Notify my team in Slack'