When this happens...
CalendlyInvitee Created
Then do this...
Email by ZapierSend Outbound Email

You'll need to adjust your plans on the fly if someone cancels; we can alert you as soon as it happens so you can re-organize immediately. Once you set up this Zap, the details for every newly canceled event on Calendly will be sent to you via email on Zapier's native service, notifying you automatically.

How this Calendly integration works

  1. An event is canceled on Calendly
  2. Zapier automatically sends you an email

Apps involved

  • Calendly

Why Zapier?


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It's easy to connect Calendly + Email by Zapier and requires absolutely zero coding experience—the only limit is your own imagination.

When this happens...
then do this!
Invitee Canceled

Triggers when an invitee cancels a scheduled event.

Send Outbound Email

Send an email from your own custom address. Up to 10 emails sent per hour.

Invitee Created

Triggers when an invitee schedules an event.

New Inbound Email

Triggers when an email is forwarded to your own custom address.

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Become a Zapier Integration Partner

Calendly is an elegant and simple scheduling tool for businesses that eliminates email back and forth. It helps save time so that businesses can provide great service and increase sales.

What is Email by Zapier


Send and receive email via a custom Zapier email address at "". This is great for triggering off of emails and sending custom emails. (Max of 10 email sends per hour.) Have direct access to your own email servers? Check out our IMAP and SMTP services!

See Email Integrations