Connect Fireflies.ai and Microsoft Outlook to unlock the power of automation
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Set up your first integration
Quickly connect Fireflies.ai to Microsoft Outlook with a Zapier template.
Our most popular template
How Zapier works
Zapier makes it easy to integrate Fireflies.ai with Microsoft Outlook - no code necessary. See how you can get setup in minutes.
Choose a trigger
A trigger is the event that starts your Zap—like a "New Meeting" from Fireflies.ai.
Add your action
An action happens after the trigger—such as "Add Attendees to Calendar Event" in Microsoft Outlook.
You’re connected!
Zapier seamlessly connects Fireflies.ai and Microsoft Outlook, automating your workflow.
Supported triggers and actions
Zapier helps you create workflows that connect your apps to automate repetitive tasks. A trigger is an event that starts a workflow, and an action is an event a Zap performs.
- Transcript Format
- Include Speaker Names
- Include Timestamps
- Notes List Format
- Custom Topics to Include
Try ItTriggerInstant- Transcript Format
- Include Speaker Names
- Include Timestamps
- Notes List Format
- Custom Topics to Include
ActionSearch- Meeting Title
- Date
- Host Email
- Participant Email
- Transcript Format
- Include Speaker Names
- Include Timestamps
- Notes List Format
- Custom Topics to Include
ActionSearch- Cancelled Calendar Event
Triggers when an event is cancelled.
Try ItTriggerInstant
- Audio URL LinkRequired
- TitleRequired
- Participant Name
- Participant Email
- Participant Phone
ActionWrite- Meeting IdRequired
- Transcript Format
- Include Speaker Names
- Include Timestamps
- Notes List Format
- Custom Topics to Include
ActionSearch- Calendar
- Time BeforeRequired
- Time Before (Unit)Required
Try ItTriggerPolling- Parent FolderRequired
- Child Folder
Try ItTriggerPolling
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Practical ways you can use Fireflies.ai and Microsoft Outlook
Save meeting transcripts to their Outlook email.
When a new meeting is recorded in Fireflies.ai, Zapier will automatically send the transcript to the business owner's Outlook email address. This ensures that important information from meetings is always accessible and simplifies follow-up actions.
Business Owner
Track flagged emails in IT project meetings.
When a flagged email related to an IT project arrives in Outlook, Zapier will trigger Fireflies.ai to associate the email's details with the next IT project meeting. This keeps important communication tied to agenda discussions for seamless information flow.
ITLink Fireflies transcripts to meeting calendar events.
When a new meeting is transcribed in Fireflies.ai, Zapier will connect it to the corresponding calendar event in Outlook by creating a note or sending the transcript. This streamlines project documentation and ensures it's easy to reference key meeting points later.
Project ManagementLearn how to automate Fireflies.ai on the Zapier blog
Learn how to automate Microsoft Outlook on the Zapier blog
Frequently Asked Questions about Fireflies.ai + Microsoft Outlook integrations
New to automation with Zapier? You're not alone. Here are some answers to common questions about how Zapier works with Fireflies.ai and Microsoft Outlook
How do I connect Fireflies.ai with Microsoft Outlook?
To connect Fireflies.ai with Microsoft Outlook, you need to start by logging into your Fireflies.ai account. Navigate to the integrations section and follow the prompts to link your Microsoft Outlook account through OAuth authentication. Ensure that you have the correct permissions enabled to allow full access to calendar events.
What triggers are available when integrating Fireflies.ai with Microsoft Outlook?
When integrating Fireflies.ai with Microsoft Outlook, potential triggers include 'New Calendar Event' and 'Event Update'. These allow you to automatically initiate actions within Fireflies.ai whenever a new meeting is scheduled or an existing meeting is modified in your Outlook calendar.
Can I choose which meetings in Microsoft Outlook are recorded by Fireflies.ai?
Yes, after integrating, you can specify criteria using filters in Fireflies.ai settings, such as keyword matching or specific calendar selection, so that only meetings matching these criteria are recorded.
How do actions work when using Fireflies.ai with Microsoft Outlook?
Actions refer to tasks that are automatically performed by our system when specific triggers occur. For instance, once a new event is created in your Outlook Calendar (trigger), our system can automatically send an email summary of the meeting through Fireflies.ai (action).
What should I do if my meetings aren't syncing between Fireflies.ai and Microsoft Outlook?
If meetings aren’t syncing properly, first check that the correct accounts are linked and that permissions were granted during the integration setup. Also, ensure there haven’t been any connectivity issues. Re-authenticating could resolve this problem.
Are there any limitations I should be aware of when using Fireflies.ai with Microsoft Outlook?
Currently, one limitation could be syncing delays due to server loads during peak hours. Additionally, make sure your version of Outlook supports third-party app integrations natively for seamless functionality.
Is it possible to integrate multiple Microsoft Outlook accounts with a single Fireflies.ai account?
At this moment, each Fireflies.ai account links directly with one primary Email/Outlook account for security reasons. If managing multiple accounts is necessary, consider configuring secondary users within your team settings on our platform.
