Gmail + MaidCentral

Create new MaidCentral notes from new Gmail emails

Manage your tasks instantly and without fault. With this workflow, every time you receive a new email in Gmail, a note will be created in MaidCentral. This ensures key information is quickly and accurately recorded, streamlining operations and improving productivity. It's a useful tool for maintaining a smooth, efficient communication trail.

When this happens...
New Email
Triggers when a new email appears in the specified mailbox.
TriggerPolling
automatically do this!
Create Note
Creates a note or ticket in the system, linked to a contact (employee, lead or customer)
ActionWrite

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Supported triggers and actions

- Label or mailbox
- Search keywords
Trigger
Polling
Try It
- Label or mailboxRequired
Trigger
Polling
Try It
- Label or mailbox
Trigger
Polling
Try It
New Starred Email
Triggers when you receive a new email and star it within two days.
Trigger
Polling
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- LabelRequired
- MessageRequired
Action
Write

- Email message to be DeletedRequired
Action
Write
- Trigger Instructions
- ThreadRequired
- To
- Cc
- Bcc
- From
- From Name
- Body type
- BodyRequired
- Add signature default
- Label or mailbox
- Attachments
Action
Write

- To
- Send message to Google Contacts Group/Label
- Cc
- Bcc
- From
- From Name
- Reply To
- SubjectRequired
- Body type
- BodyRequired
- Add signature default
- Label or mailbox
- Attachments
Action
Write
- ThreadRequired
- Label(s) to removeRequired
Action
Write
- Search StringRequired
Action
Search
Cancelled Service
Triggers when a customer cancels service.
Trigger
Instant
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Do Not Market
Triggers when a contact (lead or customer) is set to do not market.
Trigger
Instant
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Job Completed - Recurring
Triggers when a recurring job is completed.
Trigger
Instant
Try It
Lead Closed
Triggers when a lead is closed.
Trigger
Instant
Try It
Quote Booked
Triggers when a quote is booked.
Trigger
Instant
Try It
- FirstNameRequired
- LastNameRequired
- EmailRequired
- PhoneRequired
- PostalCodeRequired
- Send Lead Email
- Add To Campaigns
- Trigger Webhook
Action
Write

New Label
Triggers when you add a new label.
Trigger
Polling
Try It
- Label or mailboxRequired
Trigger
Polling
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- Search keywordsRequired
Trigger
Polling
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- Label/Mailbox
Trigger
Polling
Try It
- MessageRequired
Action
Write
- Recipient Instructions
- To
- Cc
- Bcc
- SubjectRequired
- From
- From Name
- Body type
- BodyRequired
- Add signature default
- Label or mailbox
- Attachments
Action
Write
- Name of labelRequired
Action
Write
- MessageRequired
- Label(s) to removeRequired
Action
Write
- Trigger Instructions
- ThreadRequired
- To
- Cc
- Bcc
- From
- From Name
- Reply To
- Subject
- Body type
- BodyRequired
- Add signature default
- Label or mailbox
- Attachments
Action
Write
- Search StringRequired
- To
- Send message to Google Contacts Group/Label
- Cc
- Bcc
- From
- From Name
- Reply To
- SubjectRequired
- Body type
- BodyRequired
- Add signature default
- Label or mailbox
- Attachments
Action
Search or write
Contact Updated
Triggers when a contact (lead or customer) is updated.
Trigger
Instant
Try It
Job Completed
Triggers when a job is completed (both Recurring and One Time).
Trigger
Instant
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Job Completed - One Time
Triggers when a one time job is completed.
Trigger
Instant
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Lead Created
Triggers when a new lead is created.
Trigger
Instant
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Quote Sent
Triggers when a quote is sent.
Trigger
Instant
Try It
- Contact TypeRequired
- Contact Id
- Entity Contact Info
- Note Type
- ContentRequired
- Subject
- Create Ticket
- Communication Direction Id
- Sender Contact Info
- Recipient Contact Info
Action
Write

About Gmail

One of the most popular email services, Gmail keeps track of all your emails with threaded conversations, tags, and Google-powered search to find any message you need.

Learn more