Integrate Microsoft Outlook with QuickBooks Online to automate your work

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QuickBooks OnlineQuickBooks Online
2. Choose an Action
The event an automation performs after it's triggered
Endless possibilities

Top companies trust Zapier to automate work that solves their unique business problems—no coding required.

How Zapier works

Zapier makes it easy to integrate Microsoft Outlook with QuickBooks Online - no code necessary. See how you can get setup in minutes.

Select a trigger from Microsoft Outlook

A trigger is an event that starts your Zap and runs the workflow. For example, with Microsoft Outlook, a trigger could be "Calendar Event Start."
A trigger is the event that kicks off your automated workflow.

Setup an action from QuickBooks Online

An action is what takes place after the automation is triggered. For example, with QuickBooks Online, the action could be "Create Bill (Item Based)."
An action is the event that your automated workflow performs when triggered.

That’s it! You just connected Microsoft Outlook to QuickBooks Online

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Triggers and actions are the main components of every automated workflow.

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Customers have created over 25 million Zaps on the platform

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The average user takes less than 6 minutes to set up a Zap

Make work flow with AI

Level up your Microsoft Outlook to QuickBooks Online integration with AI. Extract, summarize, and transform your integration data with leading AI models like OpenAI, Anthropic, and more.
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Frequently Asked Questions about Microsoft Outlook + QuickBooks Online integrations

New to automation with Zapier? You're not alone. Here are some answers to common questions about how Zapier works with Microsoft Outlook and QuickBooks Online

You can integrate Microsoft Outlook with QuickBooks Online by using automation tools like Zapier. We can set up specific triggers and actions such as sending an invoice in QuickBooks when a new email is received in Outlook.

We offer various triggers when connecting Outlook with QuickBooks Online. For instance, a new calendar event or a new email in Outlook can trigger an action in QuickBooks, such as creating a new customer or logging a payment.

Yes, it's possible to set up an automated workflow where receiving specific emails in your Outlook account triggers the creation of invoices in your QuickBooks Online account.

Indeed, you can automate this process. When you schedule an appointment or meeting via Outlook, we can configure it so that each appointment logged is also recorded as an expense in your QuickBooks Online account.

Yes, we provide predefined templates to simplify the integration process. These templates cover common workflows such as converting calendar events into tasks or emails into invoices between Microsoft Outlook and QuickBooks Online.

We allow customization of trigger conditions based on your needs. This means you can specify exact criteria within the triggers to initiate different actions between Microsoft Outlook and QuickBooks.

If any errors occur during the integration process, we provide detailed logs and notifications to help identify and fix issues quickly. You can also set up failure alerts to notify you immediately if something goes wrong.

Connect Microsoft Outlook and QuickBooks Online to integrate crucial parts of your business

With Zapier, you can integrate everything from basic data entry to end-to-end processes. Here are some of the business-critical workflows that people automate with Zapier.

Automate your lead management and improve conversions

With Zapier, you can automate every part of your lead funnel and give yourself the best chance at converting leads. Automate everything from lead capture to outreach to reporting—and close more deals as a result.
An illustration representing how to automate lead management with Zapier.

Create more impactful campaigns with automation

Measuring campaign performance across platforms can get chaotic. Plus, digging up the right metrics costs you precious time and effort. With Zapier, you can create a centralized view of your performance, skillfully manage your lists, and ensure your campaigns drive ROI across the business.
An illustration representing how to measure campaign impact with Zapier.

Provide world-class support with a little help from automation

Support reps can't be productive when they have to track down crucial information for every incident or ticket. With Zapier, you can automatically send your reps the context they need to resolve tickets quickly and create a seamless customer experience.
An illustration representing how to automate customer support with Zapier.

Automate your way to actionable, up-to-date data

The days of manually exporting and importing data are over. With Zapier, you can send data where it needs to go, in the format you need it—so you can centralize your data and unlock more insights.
An illustration representing how to move and manage data with Zapier.

Resolve incidents faster with automation

Your technical support team wants to focus on tech tickets rather than admin work. With Zapier, you can automate everything from ticket creation to routing to inter-team communication—eliminating friction from incident management and increasing speed to resolution.
An illustration of a flow chart representing how to resolve tickets and incidents with Zapier.

Connect Microsoft Outlook and QuickBooks Online to unlock the power of automation

With Zapier's 7,000 integrations, you can unify your tools within a connected system to improve your team's efficiency and deepen their impact.

Choose a Trigger
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Choose an Action

Supported triggers and actions

Zapier helps you create workflows that connect your apps to automate repetitive tasks. A trigger is an event that starts a workflow, and an action is an event a Zap performs.

    • Calendar
    • Time Before
      Required
    • Time Before (Unit)
      Required
    Trigger
    Scheduled
    Try It
    • Parent Folder
      Required
    • Child Folder
    Trigger
    Scheduled
    Try It
    • Contact Folder
    Trigger
    Scheduled
    Try It
    • Parent Folder
      Required
    • Child Folder
    • Search terms
      Required
    • Note
    Trigger
    Scheduled
    Try It

Learn how to automate Microsoft Outlook on the Zapier blog

Automate QuickBooks Online: get inspired on the Zapier blog

microsoft-outlook logo
microsoft-outlook logo
About Microsoft Outlook
Microsoft Outlook is a web-based suite of webmail, contacts, tasks, and calendaring services.
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    About QuickBooks Online
    QuickBooks Online is the web version of the popular accounting packages QuickBooks. Use any Zapier integration to connect QuickBooks Online to hundreds of other apps.
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