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Calendly + Synthesia

Generate Synthesia videos for new meeting invitees in Calendly

Want to generate a personalized video for each new Calendly invitee? Now with this Zap, you can connect and Synthesia to Calendly and automatically request a new personalized video in Synthesia for each new invitee created in Calendly.

Note: Be careful to add useful information in callbackId when requesting videos from Synthesia. For example, we could add "user@gmail.com;Jane" as the callback ID. This way, we can then in the next Zapier automation that sends the video split the callbackId and use the data for more personalization in the message (email, name, event type, etc.).

When this happens...
Invitee Created or RescheduledTriggers when an invitee schedules or reschedules an event.
TriggerInstant
automatically do this!
Request New Video (From Template)Request a new video from the template.
ActionWrite

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More things you can do with Calendly and Synthesia

Discover other triggers and actions you can use with Calendly and Synthesia

- Free Plan Copy
- OAuth Scope Permissions
Trigger
Instant
Try It
- Free Plan Copy
- OAuth Scope Permissions
Trigger
Instant
Try It
- Free Plan Copy
- Webhook subscription scope
  Required
Trigger
Instant
Try It
- Free Plan Copy
- Webhook subscription scope
  Required
Trigger
Instant
Try It
- Free Plan Copy
- OAuth Scope Permissions
Trigger
Instant
Try It

- Routing Form
Trigger
Instant
Try It
- Event Name
  Required
- Host User
  Required
- Co-hosts
- Duration (in minutes)
  Required
- Time Zone
- Start Date
  Required
- End Date
  Required
- Location Kind
- Location
- Additional Location Info
Action
Write

- Event Type
  Required
- Start Time
  Required
- Invitee Email
  Required
- Invitee Full Name
- Invitee First Name
- Invitee Last Name
- Invitee Timezone
  Required
- Location Type
- Text Reminder Phone Number
- Event Guests
- Questions
- Answers
- Enable Invitee Tracking
Action
Write
- Free Plan Copy
- OAuth Scope Permissions
- Contact UUID
  Required
- Name
- Email
- Email Is Primary
- Phone Number
- Timezone
- Job Title
- Company
- Country
- State
- City
- LinkedIn
- Custom Field UUID
- Custom Field Value
Action
Write
Cancel Scheduled Event
Cancels a scheduled event with a specified reason for the cancellation.
Action
Write
- Event UUID
  Required
Action
Search
- Free Plan Copy
- OAuth Scope Permissions
- Meeting Recap UUID
  Required
Action
Search
- Search
  Required
Action
Search
New Video Ready
Triggers when a new video is ready.
Trigger
Instant
Try It
- Title
- Description
- Template ID
  Required
- Template Data
  Required
- Callback ID
Action
Write

- Free Plan Copy
- OAuth Scope Permissions
Trigger
Instant
Try It
Event Canceled
Triggers when an event is canceled.
Trigger
Polling
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- Free Plan Copy
- Webhook subscription scope
  Required
- Event Type
- Invitee type
Trigger
Instant
Try It
- Free Plan Copy
- OAuth Scope Permissions
Trigger
Instant
Try It
- Free Plan Copy
- OAuth Scope Permissions
Trigger
Instant
Try It
- Event UUID
  Required
- Reason
Action
Write
- Free Plan Copy
- OAuth Scope Permissions
- Name
  Required
- Email
  Required
- Email Is Primary
- Phone Number
- Timezone
- Job Title
- Company
- Country
- State
- City
- LinkedIn
- Custom Field UUID
- Custom Field Value
Action
Write
- Free Plan Copy
- OAuth Scope Permissions
- Contact UUID
  Required
Action
Write
Mark Invitee as No Show
Marks a specific invitee as a no show.
Action
Write
- Free Plan Copy
- OAuth Scope Permissions
- Contact UUID
  Required
- Exclude
Action
Search
- Invitee Email
  Required
- Scope
  Required
- Event Type
- Event Status
- Sort Order
Action
Search
- Free Plan Copy
- OAuth Scope Permissions
- Meeting Recap UUID
  Required
Action
Search
- Free Plan Copy
- OAuth Scope Permissions
- Sort
- Email
- Phone Number
- Timezone
- Name
- Job Title
- Company
- Country
- State
- City
- Exclude
Action
Search
- Title
  Required
- Description
- Script
  Required
- Avatar
  Required
- Background
  Required
- Soundtrack
- Callback ID
- Avatar Alignment
- Avatar Scale
Action
Write

About Calendly

Calendly connects the entire meeting workflow — scheduling, payments, meeting notes, contacts, and more — and handles the work before, during, and after meetings.

Learn moreLearn moreHelpHelp

Related categories

Scheduling & Booking

About Synthesia

Video drives action. Now you can automatically enrich all your transactional emails with personalized videos from Synthesia.

HelpHelp

Related categories

AI Content Generation

Related Zap Templates

Send Synthesia videos via Gmail to new Calendly invitees

Related Zap Templates

Send Synthesia videos via Gmail to new Calendly invitees