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How Zapier works
Zapier makes it easy to integrate Calendar with Microsoft Outlook - no code necessary. See how you can get setup in minutes.
Choose a trigger
A trigger is the event that starts your Zap—like a "New Meeting Scheduled" from Calendar.
Add your action
An action happens after the trigger—such as "Add Attendees to Calendar Event" in Microsoft Outlook.
You’re connected!
Zapier seamlessly connects Calendar and Microsoft Outlook, automating your workflow.
Supported triggers and actions
Zapier helps you create workflows that connect your apps to automate repetitive tasks. A trigger is an event that starts a workflow, and an action is an event a Zap performs.
- New Meeting Scheduled
Triggers when your time slot meeting is scheduled.
Try ItTriggerInstant - Cancelled Calendar Event
Triggers when an event is cancelled.
Try ItTriggerInstant - Calendar
Try ItTriggerPolling- Shared Inbox
Try ItTriggerPolling
- Calendar
- Time BeforeRequired
- Time Before (Unit)Required
Try ItTriggerPolling- Parent FolderRequired
- Child Folder
Try ItTriggerPolling- Contact Folder
Try ItTriggerPolling- Parent Folder
- Child Folder
- Search termsRequired
- Note
Try ItTriggerPolling
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Connect Calendar and Microsoft Outlook to integrate crucial parts of your business
With Zapier, you can integrate everything from basic data entry to end-to-end processes. Here are some of the business-critical workflows that people automate with Zapier.
Automate your lead management and improve conversions
Create more impactful campaigns with automation
Provide world-class support with a little help from automation
Automate your way to actionable, up-to-date data
Resolve incidents faster with automation
Learn how to automate Microsoft Outlook on the Zapier blog
Frequently Asked Questions about Calendar + Microsoft Outlook integrations
New to automation with Zapier? You're not alone. Here are some answers to common questions about how Zapier works with Calendar and Microsoft Outlook
How do I integrate Google Calendar with Microsoft Outlook?
To integrate Google Calendar with Microsoft Outlook, you can use a tool like ours to create a 'Zap'. You would set up triggers such as 'New Event in Google Calendar' and connect it with actions like 'Create Event in Microsoft Outlook'. This way, every time there's a new event in your Google Calendar, it automatically gets added to Outlook.
Can I set up an integration to notify me of calendar events?
Yes, you can configure notifications using our tool. Set a trigger for when an event is about to start in either Google Calendar or Microsoft Outlook and choose an action like sending yourself an email notification or a text message reminder.
Is it possible to sync two-way between Outlook and Google Calendar?
While direct two-way sync isn't natively available, you can create two Zaps: one Zap for capturing new events from Google Calendar into Outlook and another Zap for capturing new events from Outlook into Google Calendar. This setup helps maintain a semblance of two-way sync.
Can I update an existing event in Outlook when an event is modified in Google Calendar?
Yes, by setting up a Zap that uses the trigger 'Updated Event' in Google Calendar and then selecting the corresponding action 'Update Event' in Microsoft Outlook, you can ensure changes made to events are mirrored across both platforms.
How often does the integration check for new or updated calendar events?
Our platform typically checks for new data every 5-15 minutes depending on the plan you are subscribed to. This includes checking triggers like 'New Event' or 'Updated Event' so actions such as creating or updating events happen promptly.
Are there specific permissions required to integrate calendars?
Yes, when setting up integrations between calendars, you need to authorize our platform with access permissions. You'll be prompted during setup so that our system can perform actions like reading your existing calendar events or creating new ones on your behalf.
What happens if there's a conflict between overlapping events during integration?
In case of overlapping events during integration, you'd typically need to decide how such conflicts should be handled. Currently, newer entries might overwrite previous ones unless specified otherwise during the setup process of your Zaps.
