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Zapier makes it easy to integrate BrightHR with Microsoft Outlook - no code necessary. See how you can get setup in minutes.
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BrightHR
BrightHR
1. Choose trigger event
Microsoft Outlook
Microsoft Outlook
2. Choose action
1. Select the event
Setup
Test
BrightHR
Choose a trigger event
Choose a trigger
A trigger is the event that starts your Zap—like a "My Approved Absence Request" from BrightHR.
Add your action
An action happens after the trigger—such as "Add Attendees to Calendar Event" in Microsoft Outlook.
You’re connected!
Zapier seamlessly connects BrightHR and Microsoft Outlook, automating your workflow.
Supported triggers and actions
Zapier helps you create workflows that connect your apps to automate repetitive tasks. A trigger is an event that starts a workflow, and an action is an event a Zap performs.
My Approved Absence Request
Triggers when my absence request has been approved.
Create a new record or update an existing record in your app.
Distribution list
Required
User email
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Calendar
Subject
Required
Start Date & Time
Required
End Date & Time
Required
Location Name
Sensitivity
Attendees
Is this an All Day Event?
Description
Show me as Free or Busy
Is this an Online Meeting?
Enable Reminder
Categories
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Shared Mailbox
To Email(s)
Required
CC Email(s)
BCC Email(s)
Reply-To Email
Subject
Required
Body Format
Required
Body
Required
Attachment
Action for Files Larger Than 150MB
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Shared Mailbox
Folder Name
Required
Parent Folder
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Shared Mailbox
Email ID
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Shared Mailbox
Email ID
Required
Flag Action
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Shared Mailbox
Email ID
Required
Mark as
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Shared Mailbox
Categories to Remove
Required
Email ID
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Send From (Shared Mailbox)
Draft Email ID
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Shared Mailbox
Email ID
Required
Importance
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Contact Folder
Contact
Required
First Name
Last Name
EmailAddresses
BusinessPhones
HomePhones
MobilePhone
JobTitle
CompanyName
Department
Business Website URL
PersonalNotes
Street
City
State
Postal Code
Country or Region
Street
City
State
Postal Code
Country or Region
Street
City
State
Postal Code
Country or Region
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Calendar
SearchTerm
Required
Start Date & Time
End Date & Time
Action
This is an event a Zap performs.
Search
Find existing data in your app
Search_info
Search Value
Required
Action
This is an event a Zap performs.
Search
Find existing data in your app
Group email address or ID
Required
Search Term
Start Date & Time
End Date & Time
Action
This is an event a Zap performs.
Search
Find existing data in your app
Calendar
Start Date & Time
Required
End Date & Time
Required
Select Fields
Action
This is an event a Zap performs.
Search
Find existing data in your app
For AI agents & developers
Use BrightHR and Microsoft Outlook with AI agents and code
Beyond Zap workflows. Call BrightHR and Microsoft Outlook actions directly from your AI client or your codebase, using the same 9,000+ app integrations Zapier already runs.
No code
Connect via Zapier MCP
Expose BrightHR and Microsoft Outlook actions as tools in any MCP client. Authenticate once, then call them in natural language.
Example actions on this page
Find Absences
Add Attendees to Calendar Event
Works with
Claude · ChatGPT · Cursor · any MCP-compatible client
There is no Python package yet. SDK is TypeScript-only (@zapier/zapier-sdk). The MCP server URL is personal to your account; get it at zapier.com/mcp.
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Practical ways you can use BrightHR and Microsoft Outlook
Create calendar events for approved employee absences.
Save time scheduling around team absences. When an absence request is approved in BrightHR, Zapier will create a corresponding event in your Microsoft Outlook calendar. This ensures your schedule is updated without manual entry.
Track new employee onboarding tasks in your calendar.
Coordinate onboarding seamlessly by connecting BrightHR and Microsoft Outlook. When a new employee is added to BrightHR, Zapier will create a calendar event in Outlook to remind you of key onboarding tasks like orientations or check-ins.
Get real-time updates about staff clock-ins without manual monitoring. When a team member clocks in using BrightHR's Blip, Zapier will automatically send an email update via Microsoft Outlook, keeping you in the loop without checking dashboards regularly.
Learn how to automate Microsoft Outlook on the Zapier blog
Make work flow with AI
Level up your BrightHR to Microsoft Outlook integration with AI. Extract, summarize, and transform your integration data with leading AI models like OpenAI, Anthropic, and more.
Frequently Asked Questions about BrightHR + Microsoft Outlook integrations
New to automation with Zapier? You're not alone. Here are some answers to common questions about how Zapier works with BrightHR and Microsoft Outlook
How can I integrate BrightHR with Microsoft Outlook?
To integrate BrightHR with Microsoft Outlook, use our integration platform to set up automated workflows. You can trigger actions in Microsoft Outlook based on certain events in BrightHR, such as adding a new employee to trigger a calendar event for an induction meeting.
What type of triggers are available when integrating BrightHR with Outlook?
When integrating BrightHR with Outlook, you can use triggers such as 'New Absence Recorded' or 'New Employee Added'. These triggers allow you to automate sending emails or creating calendar events in Outlook, based on these specific events happening in BrightHR.
Can I automatically create calendar events in Outlook from BrightHR?
Yes, you can automatically create calendar events in Outlook from specific triggers in BrightHR. For example, when a new absence is recorded in BrightHR, an event can be scheduled in your Outlook calendar to mark this period.
Is it possible to send automated emails through Outlook when there's an update in BrightHR?
Absolutely! With our integration platform, you can set up workflows where updates such as new documents being posted or policy changes in BrightHR will automatically trigger an email notification via Outlook.
What permissions are needed for integrating BrightHR with Outlook?
You'll need permissions that allow our integration platform to access both your BrightHR and Microsoft Outlook accounts. This includes the permission to modify data and manage events and emails within these platforms.
Are there any limitations I should be aware of when linking BrightHR and Microsoft Outlook?
While most functionalities integrate seamlessly, keep in mind that complex workflows may require specific triggers and actions that might not be supported natively by our system. Reviewing the current list of supported triggers and actions is advisable.
How frequently do updates sync between BrightHR and Microsoft Outlook?
Updates between BrightHR and Microsoft Outlook typically sync instantly whenever a trigger event occurs. However, the sync speed can also depend on the complexity of the workflow set up.
About BrightHR
BrightHR is a people management platform that saves you time, money, and effort whether you're managing shift workers at a shop or full-time staff at a large company.
