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Zapier makes it easy to integrate Apollo with Microsoft Outlook - no code necessary. See how you can get setup in minutes.
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Apollo
Apollo
1. Choose trigger event
Microsoft Outlook
Microsoft Outlook
2. Choose action
1. Select the event
Setup
Test
Apollo
Choose a trigger event
Choose a trigger
A trigger is the event that starts your Zap—like a "Account Updated" from Apollo.
Add your action
An action happens after the trigger—such as "Add Attendees to Calendar Event" in Microsoft Outlook.
You’re connected!
Zapier seamlessly connects Apollo and Microsoft Outlook, automating your workflow.
Supported triggers and actions
Zapier helps you create workflows that connect your apps to automate repetitive tasks. A trigger is an event that starts a workflow, and an action is an event a Zap performs.
Create a new record or update an existing record in your app.
Distribution list
Required
User email
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Calendar
Subject
Required
Start Date & Time
Required
End Date & Time
Required
Location Name
Sensitivity
Attendees
Is this an All Day Event?
Description
Show me as Free or Busy
Is this an Online Meeting?
Enable Reminder
Categories
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Shared Mailbox
To Email(s)
Required
CC Email(s)
BCC Email(s)
Reply-To Email
Subject
Required
Body Format
Required
Body
Required
Attachment
Action for Files Larger Than 150MB
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Shared Mailbox
Folder Name
Required
Parent Folder
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Shared Mailbox
Email ID
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Shared Mailbox
Email ID
Required
Flag Action
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Shared Mailbox
Email ID
Required
Mark as
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Shared Mailbox
Categories to Remove
Required
Email ID
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Send From (Shared Mailbox)
Draft Email ID
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Shared Mailbox
Email ID
Required
Importance
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Contact Folder
Contact
Required
First Name
Last Name
EmailAddresses
BusinessPhones
HomePhones
MobilePhone
JobTitle
CompanyName
Department
Business Website URL
PersonalNotes
Street
City
State
Postal Code
Country or Region
Street
City
State
Postal Code
Country or Region
Street
City
State
Postal Code
Country or Region
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Email_summary_info
Folder
Search terms
From address
Start date
End date
Action
This is an event a Zap performs.
Search
Find existing data in your app
Contact Folder
First Name
Last Name
Email
Action
This is an event a Zap performs.
Search
Find existing data in your app
Result_limit_info
Folder_info
Folder
Required
Search Terms
From Address
Start Date
End Date
Action
This is an event a Zap performs.
Search
Find existing data in your app
Shared Mailbox
Email ID
Required
Attachment ID
Required
Action
This is an event a Zap performs.
Search
Find existing data in your app
Email_info
Email ID
Required
Action
This is an event a Zap performs.
Search
Find existing data in your app
For AI agents & developers
Use Apollo and Microsoft Outlook with AI agents and code
Beyond Zap workflows. Call Apollo and Microsoft Outlook actions directly from your AI client or your codebase, using the same 9,000+ app integrations Zapier already runs.
No code
Connect via Zapier MCP
Expose Apollo and Microsoft Outlook actions as tools in any MCP client. Authenticate once, then call them in natural language.
Example actions on this page
Create Account
Add Attendees to Calendar Event
Works with
Claude · ChatGPT · Cursor · any MCP-compatible client
There is no Python package yet. SDK is TypeScript-only (@zapier/zapier-sdk). The MCP server URL is personal to your account; get it at zapier.com/mcp.
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Customers have created over 25 million Zaps on the platform
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The average user takes less than 6 minutes to set up a Zap
Practical ways you can use Apollo and Microsoft Outlook
Log new contacts to Apollo from Outlook
When a new contact is added in Microsoft Outlook, Zapier triggers creating that contact in Apollo. Business owners will ensure their CRM is updated without extra manual entry, saving time and reducing the odds of missing important connections.
When a new client account is created in Apollo, Zapier can create an event in Microsoft Outlook. This helps marketing teams plan onboarding campaigns or strategy sessions more efficiently, optimizing team schedules and reducing setup delays.
When an existing contact is updated in Apollo, Zapier can automatically create a task in Microsoft Outlook. This ensures the sales team is immediately informed of changes, maintaining accurate follow-ups and reducing missed opportunities.
Learn how to automate Microsoft Outlook on the Zapier blog
Make work flow with AI
Level up your Apollo to Microsoft Outlook integration with AI. Extract, summarize, and transform your integration data with leading AI models like OpenAI, Anthropic, and more.
Frequently Asked Questions about Apollo + Microsoft Outlook integrations
New to automation with Zapier? You're not alone. Here are some answers to common questions about how Zapier works with Apollo and Microsoft Outlook
How do I integrate Apollo with Microsoft Outlook?
To integrate Apollo with Microsoft Outlook, you need to create a Zap using our platform. In the Zap setup, select Apollo as the trigger app and choose a trigger event like 'New Contact Created'. Then, select Microsoft Outlook as the action app and define an action such as 'Create Contact'. Follow the on-screen instructions to authenticate your accounts and configure the data that should be transferred.
Can I automatically add contacts from Apollo to my Outlook calendar?
Yes, by setting up a Zap where Apollo triggers an event like 'New Contact Created', you can use Microsoft Outlook in the action step to schedule meetings or add events for new contacts. In the setup, choose 'Create Event' in Outlook and map relevant contact information from Apollo to your calendar event.
Which trigger events are available for integrating Apollo with Microsoft Outlook?
When integrating Apollo with Microsoft Outlook, some of the available trigger events in Apollo include 'New Contact Created', 'Updated Contact', and 'New Deal'. These triggers can be used to initiate actions such as creating contacts or sending emails through Outlook.
What actions can I perform in Microsoft Outlook when a new deal is created in Apollo?
When a new deal is created in Apollo, you can set up actions in Microsoft Outlook like creating a new contact for potential clients associated with the deal or generating an email draft within Outlook addressing important stakeholders about this new opportunity.
Is it possible to send an email through Microsoft Outlook when a contact is updated in Apollo?
Yes, you can configure a Zap where updating a contact in Apollo acts as a trigger. This will prompt an action within Microsoft Outlook such as sending an automated email. Set this up by selecting 'Send Email' as an action within your Zap configuration steps for updated contacts.
Do I need any special permissions to connect my Apollo account with Microsoft Outlook?
Connecting Apollo with Microsoft Outlook requires standard permissions for both platforms during authentication. For instance, granting access during setup needs permission levels sufficient enough to read and write data according to chosen triggers and actions but do not require elevated admin rights.”
What happens if there is an error syncing data between Apollo and Microsoft Outlook?
If an error occurs while syncing data between Apollo and Microsoft Outlook, check your account connections first. Ensure both services are authenticated correctly. Next, review your Zap configuration for any missteps or mismatches in field mapping causing issues during the transfer of information.”
About Apollo
Apollo is a unified engagement platform that is the foundation for your entire end-to-end sales strategy. Teams get access to a database of over 200 million contacts, as well as a host of different engagement and analytics tools.
