1.Detect new submission
Integrate Jotform and form submission data to capture the uploaded PDF and submission reference for validation.
Validate uploaded insurance certificates and update project records
Automatically validate uploaded insurance certificates across Jotform and Google Drive. Send compliance outcomes when submission reference links to a record or when certificates extract missing items or when compliance flags change—so you can update project folders, request corrections, and alert teams without manual document follow-up.
How this automation protects insurance certificate compliance
When a new insurance certificate PDF is submitted, unverified documents can stall coverage decisions and trigger repeated back and forth. This automation finds the right project record, uploads the certificate, runs AI compliance checks, updates records, and notifies requesters and internal teams—so your team can act on compliance outcomes quickly.
Jotformor swap with your favorite app
2.Find matching project record
Integrate Zapier Tables and record lookup to search by submission reference and return the matching folder ID.
Zapier Tablesor swap with your favorite app
3.Upload and rename certificate PDF
Integrate Google Drive and file management to upload the PDF into the returned folder and rename it by reference.
Google Driveor swap with your favorite app
4.Convert PDF to extracted text
Integrate PDF.co and PDF text extraction to convert the stored certificate into plain text for checking.
PDF.coor swap with your favorite app
5.Run AI compliance check
Integrate AI by Zapier and compliance prompting to decide compliant or noncompliant and return missing items.
IA de Zapieror swap with your favorite app
6.Update compliance flag
Integrate Zapier Tables and record updates to set the compliance flag true for compliant certificates.
Automate your work, your way
Build custom automations across your tools in minutes. Describe what you need, connect your apps, and create workflows without the manual effort.
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Set up in minutes
Zapier connects your tools, triggers actions from real-time data, and streamlines workflows so your team can focus on what matters most.
Paso 1
Connect your tools
Bring your apps together so information can move automatically between the tools your team already uses.
Paso 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Paso 3
Automate and measure
Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
See how teams are automating with Zapier (and loving it!)
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David Laderberg, VP of Sales
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Marcelo Lebre, Co-Founder
Zapier nos ayuda a cerrar mucho más del 50% de tratos que si no lo haríamos sin él. Es un elemento clave de nuestra estrategia global y, por tanto, de nuestro discurso de ventas.
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Rishi Shah, CEO and Co-Founder
We don't just want to patch holes; we want to build scalable, future-proof systems. Zapier is helping us do that.
Allen Lai, Head of Customer Experience
We've been able to scale our operations while staying lean. Zapier lets us do more without needing more people.
Jacob Sirrs, Marketing Operations Specialist
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