Gmail + XNote

Gmail + XNote integrations

Send emails via Gmail when tasks with text conditions are completed in XNote

Whenever you finish a task in XNote containing a specific text, this workflow will swiftly ensure a corresponding email is sent from your Gmail account. It's an effortless way to maintain coordination, be it task updates to team members or progress reports to clients. No more manual messaging after every completed task, providing a more efficient and streamlined way to manage your communications.

When this happens...
Task Completed With Text ConditionTriggers when a task is completed and contains text.
TriggerInstant
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Send EmailTriggers when a new email appears in the specified mailbox.
ActionWrite

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More things you can do with XNote and Gmail

Discover other triggers and actions you can use with XNote and Gmail

- If Event Contains Specific Text
  Required
Trigger
Instant
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- If Updated Event Contains Specific Text
  Required
Trigger
Instant
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- If Note Contains Specific Text
  Required
- Trigger Mode
  Required
Trigger
Instant
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Task Completed With No Condition
Triggers whenever a task is completed, regardless of any conditions.
Trigger
Instant
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- If Created Task Contains Specific Text
  Required
Trigger
Instant
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- If Created Task Matches Priority
  Required
Trigger
Instant
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- Label or mailbox
- Search keywords
Trigger
Polling
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- Label or mailbox
  Required
Trigger
Polling
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- Label or mailbox
Trigger
Polling
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New Starred Email
Triggers when you receive a new email and star it within two days.
Trigger
Polling
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- Label
  Required
- Message
  Required
Action
Write
- Message
  Required
Action
Write
- Trigger_instructions
- Thread
  Required
- To
- Cc
- Bcc
- From
- From_name
- Body type
- Body
  Required
- Add signature default
- Signature delimiter
- Label or mailbox
- Attachments
Action
Write
- To
- Cc
- Bcc
- From
- From_name
- Reply_to
- Subject
  Required
- Body type
- Body
  Required
- Add signature default
- Signature delimiter
- Label or mailbox
- Attachments
- Send message to Google Contacts Group/Label
Action
Write
- Thread
  Required
- Label(s) to remove
  Required
Action
Write
- Message ID
  Required
- Attachment Filename
  Required
- Attachment Size
Action
Search
- Search String
  Required
- To
- Cc
- Bcc
- From
- From_name
- Reply_to
- Subject
  Required
- Body type
- Body
  Required
- Add signature default
- Signature delimiter
- Label or mailbox
- Attachments
- Send message to Google Contacts Group/Label
Action
Search or write

Event Created With No Condition
Triggers whenever an event is created, regardless of any conditions.
Trigger
Instant
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Event Updated With No Condition
Triggers whenever an event is created, regardless of any conditions.
Trigger
Instant
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- If Completed Task Contains Specific Text
  Required
Trigger
Instant
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- If Completed Task Matches Priority
  Required
Trigger
Instant
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Task Created With No Condition
Triggers whenever a task is created, regardless of any conditions.
Trigger
Instant
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- Notebook
  Required
- Pages(Optional-Leave empty to export whole pages)
- Export Format
  Required
- Content Type
  Required
- File Name
Action
Write
New Label
Triggers when you add a new label.
Trigger
Polling
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- Label or mailbox
  Required
Trigger
Polling
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- Search keywords
  Required
Trigger
Polling
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- Label/Mailbox
Trigger
Polling
Try It
- Message
  Required
Action
Write
- To
- Cc
- Bcc
- Subject
  Required
- From
- From_name
- Body type
- Body
  Required
- Add signature default
- Signature delimiter
- Label or mailbox
- Attachments
- Recipient_instructions
Action
Write
- Name of label
  Required
Action
Write
- Message
  Required
- Label(s) to remove
  Required
Action
Write
- Trigger_instructions
- Thread
  Required
- To
- Cc
- Bcc
- From
- From_name
- Reply_to
- Subject
- Body type
- Body
  Required
- Add signature default
- Signature delimiter
- Label or mailbox
- Attachments
Action
Write
- Search String
  Required
Action
Search

About Gmail

One of the most popular email services, Gmail keeps track of all your emails with threaded conversations, tags, and Google-powered search to find any message you need.

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About XNote

XNote is a note-taking and productivity app for creating and managing notes, tasks, and events.

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Send emails in Gmail for every new task created with no condition in XNote