Email by Zapier + intelliHR + Google Docs

Send emails for new job updates scheduled in intelliHR

When a job is updated in intelliHR, this Zap will gather the relevant data to populate a letter of contract variation and send it to a specified email address for review. Keep your stakeholders up to date without slowing down for a manual message.

When this happens...
Job Update Scheduled
Triggers when a new Job update is scheduled via the job update screen.
TriggerInstant
automatically do this...
Find Person
Finds a Person by their attributes.
ActionSearch
then do this...
Find Person
Finds a Person by their attributes.
ActionSearch
then do this...
Create Document From Template
Creates a new doc based on an existing one and can replace any placeholder variables found in your template doc, like {{name}}, {{email}}, etc.
ActionWrite
then do this...
Find a Document
Triggers when a new document is added (inside any folder).
ActionSearch
then do this!
Send Outbound Email
Send up to 5 emails per day on Free or Trial Zapier plans, or up to 10 emails per hour on paid Zapier plans from a custom zapiermail.com address.
ActionWrite

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Supported triggers and actions

Job Remuneration Update Scheduled
Triggers when a Job Remuneration update is scheduled via the job update screen.
Trigger
Instant
Try It
New Job
Triggers when a new Job is created.
Trigger
Instant
Try It
New Training
Triggers when a new training record is created.
Trigger
Instant
Try It
- Company Start DateRequired
- Company End Date
- Job TitleRequired
- Person Description
- ID
- Name
- Primary Email Address
- Employee Number
- Auto Incrementing intelliHR ID
- Business Entity Description
- ID
- Name
- Legal Name
- Number
- Business Unit Description
- ID
- Name
- Location Description
- ID
- Name
- Address
- Supervisor Person Description
- ID
- Name
- Primary Email Address
- Employee Number
- Auto Incrementing intelliHR ID
- Supervisor Job Description
- ID
- Name
- Work Type Description
- ID
- Name
- Work Class Description
- ID
- Name
- Pay Grade Description
- ID
- Code
- Name
- FTE
- Recruitment Source Description
- ID
- Name
- Recruitment Cost
- Recruitment Currency
- Type
- Pay Cycle
- Currency
- Hours Per Cycle
- Base Annual Salary
- Base Hourly Rate
- Additions To Base Description
- Additions To Base Names
- Additions To Base Types
- Additions To Base Values
- Additions To Base Currencies
- Additions To Base Default Remuneration Component Ids
- Additions To Base Default Remuneration Component Names
- Additions To Total Description
- Additions To Total Names
- Additions To Total Types
- Additions To Total Values
- Additions To Total Currencies
- Additions To Total Default Remuneration Component Ids
- Additions To Total Default Remuneration Component Names
- Breakdowns Description
- Breakdowns Names
- Breakdowns Types
- Breakdowns Values
- Breakdowns Currencies
- Breakdowns Default Remuneration Component Ids
- Breakdowns Default Remuneration Component Names
- Employment Condition Description
- ID
- Name
- Award Name
Action
Write
- Employee Number
- First Name
- Preferred Name
- Middle Name
- Last NameRequired
- Primary Email Address
- Primary Phone Number
- Gender
- Date of Birth
- Emergency Contact Email
- Emergency Contact Name
- Emergency Contact Phone Number
- Emergency Contact Relationship
- User Description
- Is Enabled
- Username
- Send Welcome Email
Action
Write

- Completion DateRequired
- NameRequired
- Person Description
- ID
- Name
- Primary Email Address
- Employee Number
- Auto Incrementing intelliHR ID
- Job ID
- Coordinator Person Description
- ID
- Name
- Primary Email Address
- Employee Number
- Auto Incrementing intelliHR ID
- Provider Description
- ID
- Name
- Type Description
- ID
- Name
- Hours
- Cost
- Currency
Action
Write
- Job Record Search Description
- Job ID
- Position Title
- Person ID
- Person Name
- Primary Email
- Employee Number
- Auto Incrementing intelliHR ID
- End Date
- Should Not Finalise End Date
- Should Retain User Account
- Turnover Type
- Turnover Reason
Action
Write

- Job Record Search Description
- Job ID
- Position Title
- Person ID
- Person Name
- Primary Email
- Employee Number
- Auto Incrementing intelliHR ID
- Effective FromRequired
- Effective To
- Business Entity Description
- ID
- Name
- Legal Name
- Number
- Business Unit Description
- ID
- Name
- Position Title
- Location Description
- ID
- Name
- Address
- Work Type Description
- ID
- Name
- Work Class Description
- ID
- Name
- FTE
- Pay Grade Description
- ID
- Code
- Name
- Supervisor Person Description
- ID
- Name
- Primary Email Address
- Employee Number
- Auto Incrementing intelliHR ID
- Supervisor Job Description
- ID
- Name
- Type
- Pay Cycle
- Currency
- Hours Per Cycle
- Base Annual Salary
- Base Hourly Rate
- Additions To Base Description
- Additions To Base Names
- Additions To Base Types
- Additions To Base Values
- Additions To Base Currencies
- Additions To Base Default Remuneration Component Ids
- Additions To Base Default Remuneration Component Names
- Additions To Total Description
- Additions To Total Names
- Additions To Total Types
- Additions To Total Values
- Additions To Total Currencies
- Additions To Total Default Remuneration Component Ids
- Additions To Total Default Remuneration Component Names
- Breakdowns Description
- Breakdowns Names
- Breakdowns Types
- Breakdowns Values
- Breakdowns Currencies
- Breakdowns Default Remuneration Component Ids
- Breakdowns Default Remuneration Component Names
- Employment Condition Description
- ID
- Name
- Award Name
Action
Write
- User IDRequired
- Username
- Is Enabled
Action
Write
- Person Description
- ID
- Name
- Primary Email Address
- Employee Number
- Auto Incrementing intelliHR ID
Action
Search
- Drive
- Folder
Trigger
Polling
Try It
- Drive containing the template document
- Folder containing the template document
- Template DocumentRequired
- New Document NameRequired
- Drive
- Folder for new Document
- Sharing Preference
- Unused Fields Preference
- Export Formats
- Insert Inline Image (Image URL)
- Image location (Segment ID)
- Image location (Index)
- Image location (tabId)
Action
Write
- Document NameRequired
- Document ContentRequired
- Drive
- Folder
- Export Formats
- Insert Inline Image (Image URL)
- Image location (Segment ID)
- Image location (Index)
- Image location (tabId)
Action
Write
- Drive
- Folder
- Document NameRequired
Action
Search
New Inbound Email
Triggers when an email is forwarded to your own custom
Trigger
Instant
Try It
- Zap Id
- Free Test Limitation
- ToRequired
- SubjectRequired
- Body (HTML or Plain)Required
- Attachment
- From Name
- Reply To
- Cc
- Bcc
- Force Linebreaks?
- Enable read receipts?
Action
Write

Job Update Scheduled
Triggers when a new Job update is scheduled via the job update screen.
Trigger
Instant
Try It
New Person
Triggers when a new person is created.
Trigger
Instant
Try It
- Identifier
- Business Unit NameRequired
- Notes
- Parent ID
- Is Enabled
Action
Write
- NameRequired
- Address
- parentId
Action
Write
- Person Description
- ID
- Name
- Primary Email Address
- Employee Number
- Auto Incrementing intelliHR ID
- FileRequired
Action
Write
- User Copy
- UsernameRequired
- Is Enabled
- Person Description
- ID
- Name
- Primary Email Address
- Employee Number
- Auto Incrementing intelliHR ID
Action
Write
- Business Unit Description
- ID
- Identifier
- Name
- Identifier
- Business Unit NameRequired
- Notes
- Parent ID
- Is Enabled
Action
Write
- Person Description
- ID
- Name
- Primary Email Address
- Employee Number
- Auto Incrementing intelliHR ID
- First Name
- Middle Name
- Last Name
- Preferred Name
- Date of Birth
- Gender
- Employee Number
- Title
- Emergency Contact Email
- Emergency Contact Name
- Emergency Contact Phone Number
- Emergency Contact Relationship
- Email Addresses Description
- Email Addresses Email
- Email Addresses Is Personal
- Email Addresses Is Primary
- Phone Numbers Description
- Phone Numbers
- Phone Numbers Is Personal
- Phone Numbers Is Primary
- Addresses Description
- Address Types
- Full Addresses
- Countries
- Postcodes
- States
- Streets
- Suburbs
Action
Write
- Field to SearchRequired
- Value to Search ForRequired
Action
Search
New Document
Triggers when a new document is added (inside any folder).
Trigger
Polling
Try It
- Drive
- Folder
- Document NameRequired
- Text to AppendRequired
- Append Text on New Line?
Action
Write
- FileRequired
- Specify Document Name
- Drive
- Folder
Action
Write
- Stop on errorRequired
- HTTP MethodRequired
- URLRequired
- Query string parameters
- Additional request headers
- Body
Action
Write
- Drive
- Folder
- Document NameRequired
- Document ContentRequired
- Export Formats
- Insert Inline Image (Image URL)
- Image location (Segment ID)
- Image location (Index)
- Image location (tabId)
Action
Search or write
- Setup Directions
Trigger
Instant
Try It

About Email by Zapier

Send and receive email via a custom Zapier email address at "zapiermail.com". This is great for triggering off of emails and sending custom emails. (Max of 10 email sends per hour.) Have direct access to your own email servers? Check out our IMAP and SMTP services!

Learn more

Related categories

About intelliHR

All-in-one people management system with configurable HR automation and analytics

Related categories

HR Talent & Recruitment

About Google Docs

Google Docs is an online word processor that lets you create and format text documents. Collaboratively edit documents with other people in real time. We also support Google Sheets!

Learn more