The best email parsing software in 2025

Dein Posteingang hat mehr als nur E-Mails – er ist voll mit Daten. Dies gilt insbesondere, wenn Sie ein Unternehmen führen. Vielleicht kommen deine Leads per E-Mail rein, vielleicht landen bestimmte Rechnungen dort oder vielleicht werden dort alle Ergebnisse deiner Onboarding-Umfragen gespeichert.

But you can't do much with this data if it stays buried deep in your inbox among the newsletters, shipping notifications, and spam. Receipts are more useful in your bookkeeping software and contacts are more useful in your CRM, for example. While you could manually copy all that information over, especially if there are only a handful of relevant emails, it's still an annoying bit of work—and definitely doesn't scale to dozens or even hundreds of emails a day.

This is where email parsing tools come in. These tools do the work for you, grabbing information from your inbox and organizing it in such a way that other apps can make use of it. Email parsing apps are distinct from powerful email clients like Superhuman and Shortwave that make it easy to find and sort data in your inbox—instead, they're designed to get data from your inbox to somewhere more actionable. Even the best email apps leave most data sitting buried somewhere in your mail.

For years, email parsers were kind of awkward to use. You had to manually create rules using things like regular expressions, if-this-then-that logic loops, and other kinds of code and pseudocode. If you could fine-tune things, amazing—until the format of the emails you were scraping changed and you had to update things all over again. But over the past few years, there's been a big technology shift: now you can parse emails using AI.

Und das ist eine wirklich große Veränderung. Große Sprachmodelle sind so flexibel, dass sie, wenn du ihnen sagst, sie sollen das Datum aus einer E-Mail herausholen und es auf eine bestimmte Weise formatieren, dies auch tun – egal, wie das Datum in der E-Mail steht. Es gibt noch ein paar Kleinigkeiten zu tun, damit alles richtig läuft, aber E-Mail-Parsing-Tools sind jetzt keine komplizierten Rube-Goldberg-Maschinen mehr, die mit seltsamen Regeln zusammenhalten. 

Egal, ob du einfach nur neugierig auf E-Mail-Parsing-Tools bist oder auf ein viel einfacheres Tool umsteigen möchtest, hier sind die besten E-Mail-Parsing-Anwendungen, die es gerade gibt. 

Die beste Software zum Parsen von E-Mails

• Zapier for getting email data into your other apps

• Airparser for an AI-powered email parser

• Parsio für einen vielseitigen E-Mail-Parser

• Parseur für fortgeschrittene Benutzer und zum Parsen von E-Mail-Anhängen

Was macht die beste E-Mail-Parser-Software aus?

There are only a dozen or so true email parsers available, so I tested every one I could get my hands on and selected the best. I've been testing and reviewing automation software for well over a decade, so I have a lot of experience evaluating apps like this. The best email parsing apps meet the following criteria (and some go above and beyond):

• They extract specific information from your email and its attachments. The best apps use AI models to detect relevant information, though you can tweak things using custom rules and templates. Accuracy is important here as you need your email parser to reliably grab the data you want every time.

• They're easy to set up and use. Email scraping services used to be pretty tricky to set up. You had to manually create a series of rules that would extract the data you wanted from an email. Now though, AI can do a huge amount of the heavy lifting for you. Even compared to a few years ago, the email parsing tools available are genuinely easy to use. It's a big change, and it's really shaken up the list.

• They put that data where you want it. Email parsing apps are about getting data from your inbox to somewhere more useful. You want your receipts sent straight to your accounting software, or your new clients' contact details added to your CRM and mailing list automatically. 

• Sie sind schön zu benutzen. Spezialisierte Tools wie E-Mail-Parser sind oft für einen technischen Endbenutzer konzipiert – das heißt, viele Anwendungen sparen an Sachen wie Onboarding und einer guten Benutzeroberfläche. Obwohl nicht unbedingt notwendig, machen hilfreiche Tipps, Tutorials und eine ansprechende Benutzeroberfläche die besten E-Mail-Parser etwas angenehmer in der Anwendung. Das sind sicher keine Anwendungen für jeden, aber eigentlich sollten sie für jeden da sein.

In einigen Fällen habe ich Anwendungen gefunden, die ähnliche Features und Qualität zu unterschiedlichen Preisen anbieten. In diesen Fällen habe ich mich für die günstigere oder benutzerfreundlichere Option entschieden.

Warum E-Mails analysieren? E-Mail-Parser versus E-Mail-Regeln

Die meisten E-Mail-Dienste wie Gmail und Outlook haben so ein automatisches Regelsystem, mit dem du E-Mails filtern und sortieren. Der Unterschied zwischen speziellen E-Mail-Parsern und diesen Regeln liegt in einem wesentlichen Unterschied: Gmail und Outlook sortieren deine E-Mails nach ihrem Content, während ein E-Mail-Parser den Content direkt sortieren kann.

Zum Beispiel kannst du mit Gmail automatisch alle E-Mails markieren, die Rechnungen enthalten, damit du sie am Ende des Jahres an deinen Buchhalter schicken kannst. Mit einem E-Mail-Parser kannst du das Versanddatum, die Rechnungsnummer und das Zahlungsdatum extrahieren und mit einer Anwendung wie Zapier in eine Spreadsheet übertragen, die dann automatisch jeden zweiten Dienstag im Monat an deinen Buchhalter geschickt wird.

Viele Leute kommen wahrscheinlich gut mit der integrierten Automatisierung ihres E-Mail-Dienstes klar, aber wenn du ein Unternehmen führst, die Daten in deinen E-Mails verarbeiten musst, einfach eine riesige Menge an E-Mails hast, die bearbeitet werden müssen, oder wirklich diese Dinge automatisieren möchtest, dann ist ein E-Mail-Parser definitiv das Richtige für dich. 

Die besten E-Mail-Parser auf einen Blick

Best email parser for getting email data into your other apps

Zapier (Web)

Zapier Pros:

• Option to use structured parsing or an AI agent

• Easy to set up and use either way

Email Parser by Zapier Cons:

• Not a dedicated email parser

This is a Zapier product in a Zapier blog post, so I understand if you're skeptical about my ability to be neutral. But if your goal is to get data out of your inbox and into all the other apps you use at work, Zapier has a couple options that make it easy.

Get started with Email Parser by Zapier, and you can set up as many mailboxes as you want, each with its own @robot.zapier.com email address. You can forward emails to that address, either manually or using something like Gmail's filter system. Send a few sample emails, then highlight and name the information you'd like to scrape from future emails. You won't find many advanced features here—you can't scrape the contents of email attachments, for example. Then you'll set up a Zap, Zapier's term for an automated workflow, which is what will send that information to any other app you want—you can choose from thousands of apps, or even send the contents off to be handled by an AI like ChatGPT.

Alternatively, if you want to leave the decisions in the hands of AI, you can do this all using natural language with Zapier Agents. Your agent can watch your inbox for whatever emails you're looking for (based on sender, label, or any other feature), and then pull out the information you need. Once it has that information, it can send it to 8,000+ other apps, so you can get data from your inbox into a spot where it's actionable.

A few examples of what you can do with the scraped contents: send information from your email to a spreadsheet, add new contacts to a Mailchimp list, or create a Google Calendar event based on the specified time and date in the email. Zapier is an AI orchestration platform, so you can build complex systems that run on their own. Learn more in the guide to Email by Zapier and the guide to Zapier Agents, or get started with one of these pre-made templates.

Zapier pricing: Free plan available; paid plans from $19.99/month

Best dedicated email parser

Airparser (Web)

Airparser-Vorteile:

• Unglaublich einfach zu verwenden

• Powerful AI-powered email parsing

• Mit Eingabeaufforderungen kannst du Daten extrahieren und strukturieren.

Airparser Nachteile:

• Teuer, vor allem bei den günstigeren Plänen

Airparser is an AI-powered email parser developed by Parsio, one of the other apps on this list. It's a separate product because it depends almost entirely on large language models to extract information from your emails, PDF documents, text files, and with OCR, even images. It's super powerful and really easy to use. (If I had to hazard a guess, I'd say its custom AI models are based on Llama.)

With Airparser, every inbox—though you can also upload files manually or using the API—has its own extraction schema. This is what structures the data you're trying to pull from an email, document, or other file. I found its auto-generated extraction schema did a great job of pulling out every actionable piece of data, though you can also write your own prompts if you don't need every single detail. 

Best of all, Airparser automatically formats things as JSON, so you can use its built-in Python post-processing to manipulate it, send it to a Google Sheet, or send it to almost any other app using Zapier. This means you can do things like send all your transactions straight to your accounting software or add new contacts to your CRM. Learn more about how to automate Airparser, or get started with one of these pre-made templates.

The big downside is the price. The Starter plan costs $39/month and only gets you 100 credits per month—that means each processed email costs $0.39. Things are much better on the $59/month Growth plan (500 credits per month/~$0.12 per email) and $179/month business plan (2,000 credits per month/~$0.09 per email). So if you're a high-volume user, Airparser could be quite good value—but if you're only parsing a few dozen emails per month, it'll be a pricey option. 

Airparser Preise: kostenlose Testversion mit 30 Credits; Starter-Paket mit 100 Credits pro Monat ab $29/Monat

Bester E-Mail-Parser für alles Mögliche

Parsio (Web)

Parsio-Vorteile:

• Super flexibel

• Affordably priced

Parsio Nachteile:

• Du hast nicht so viel Kontrolle darüber, wie die KI Daten extrahiert, wie bei Airparser.

Parsio has a lot in common with Airparser—which is no surprise given that both tools were built by the same team. It offers GPT-based parsing, PDF-parsing using pre-trained AI models, and template-based parsing so it's one of the most flexible tools on the list. 

With GPT-powered parsing, you simply write a prompt directing it to do something like "extract the conference link, names of attendees and their email addresses, and the agenda" or "find the time of the meeting and convert it to EST" from almost any kind of document. If you've ever tried something similar with ChatGPT, you'll know how good AI can now be at this kind of thing.

The pre-trained PDF and image parsing is super interesting. Parsio has AI models to extract content for invoices, receipts, tax forms, ID documents, and other kinds of documents. They can also use OCR to extract data from scanned and handwritten documents. I found it did a really good job of pulling out all the information from my invoices. 

The template-based parsing is also good if you have a document where nothing changes. You select a chunk of text in your sample document and assign it to a data field or table. If things stay the same, it will work—but if something changes in the format of the email or document, your email parsing will break. It's the cheapest option though.

Parsio works using a credit system. It costs one credit per page to use the template-based parser (and an additional one credit to parse an email signature), two credits per page to use the GPT-powered parser, or five credits per page to parse an attachment with a pre-trained AI model. Paid plans start at $49/month with 1,000 credits.

Parsio bietet Nachbearbeitung und lässt sich nativ mit Slack, Shopify und vielen anderen Anwendungen verbinden –einschließlich Zapier. Das heißt, du kannst zum Beispiel automatisch Google Sheets oder Airtable-Datensätze aus geparsten Dokumenten erstellen. Hier sind noch ein paar Beispiele.

Parsio pricing: Free trial; from $49/month for Starter plan with 1,000 credits/month.

Der beste E-Mail-Parser für Profis und zum Bearbeiten von angehängten Dokumenten

Parseur (Web)

Parseur-Vorteile:

• Ein voll ausgestatteter und flexibler E-Mail-Parser mit tollen Vorlagen und einer soliden KI.

• Guter Gratis-Tarif

Nachteile des Parseurs:

• Teuer, vor allem bei den günstigeren Plänen

Parseur is another flexible email parser like Parsio. Its AI-assisted mailbox creation does a great job of turning your example emails and documents into a template, though you can still use a predefined category like financial statement or invoice. It works with both emails and an inexplicably long list of file formats. If you need to pull a contact number from an ODT, RTF, Apple Pages, or even a WordPerfect file for some reason, it has you covered. It's also got some pretty powerful OCR features, like dynamic OCR that can find fields that move or change size in a document or email.

Was die KI angeht, liegt Parseur irgendwo zwischen Airparser und Parsio. Du kannst ein bisschen mehr Einfluss darauf nehmen, was extrahiert wird, aber du hast nicht dieselbe Kontrolle und Anpassung wie mit Airparser.

Und es gibt noch viel mehr, was man mögen kann. Es gibt Unterstützung für die Nachbearbeitung, zum Beispiel mit Python-Skripte (zu einem höheren Preis) und viele Integrationen – einschließlich Zapier, sodass du die gesammelten Daten aus deiner E-Mail an Tausende von Anwendungen schicken kannst. Erfahre mehr darüber , wie du Parseur automatisieren kannst, oder probier einfach diese vorgefertigten Workflows aus.

The downside: Parseur's credit system can be expensive. It costs one credit to parse one email or one page of an attachment. The free plan gets you 20 credits/month, but after that, the cheapest plan is 100 credits/month for $49. $0.49 per email or page of an attachment might be worthwhile if you want access to both a template system and an AI, and the price per credit goes down rapidly with higher monthly fees, so try Parseur out before you decide on a service.

Parseur-Preise: Free für 20 Dokumente pro Monat; ab $49/Monat für einen plan mit 100 Credits/Monat.

Andere Software zum Parsen von E-Mails

AI has dramatically changed email parsing in the last couple of years, which is awesome for users, but it's meant that some apps I used to love now feel a bit dated. With apps like Zapier, Airparser, Parsio, and Parseur making it super easy to extract data from emails, there's now no reason for most people to use a tool that makes things a bit more awkward. 

Wenn du dich mit der Technik auskennst oder etwas anderes suchst, gibt es noch ein paar andere E-Mail-Parsing-Anwendungen, die du dir mal anschauen kannst:

• Mailparser (which you can automate with Zapier) had one of my favorite template setups, but its AI features aren't as solid as the options on this list. 

• Parserr has some neat AI features, but the interface is a bit confusing and it requires a demo call to try out.

• Nanonets has some of the most powerful AI parsing features around, but everything about it is kind of confusing. Its pricing model is very opaque, it isn't really aimed at emails, and I struggled to get it set up. 

• Email Parser is the only service I looked at with a desktop Windows app. If that's what you want, give it a look, but it feels very dated.

• SigParser kann deine E-Mails durchsuchen und alle Kontaktdaten aus den Signaturen rausholen. Es war ein bisschen zu begrenzt, um es dieses Jahr auf die Liste zu schaffen, aber der Service ist solide.

Es ist echt cool, wie der aktuelle KI-Boom komplizierte Anwendungen in einfache No-Code Tools verwandelt. Es gibt zwar viel Hype um Chatbots und so, aber einige dieser weniger auffälligen Verbesserungen an den Tools, auf die Leute und Unternehmen jeden Tag setzen, werden wahrscheinlich genauso viel bewirken. Wenn du deine E-Mails immer noch mit veralteten Gmail-Regeln analysierst oder Dinge kopierst und in Spreadsheets einfügst, probier doch mal eine dieser Anwendungen aus. 

Verwandte Lektüre:

• So automatisierst du deinen Posteingang mit einem E-Mail-Parser

• Die besten Möglichkeiten, deine E-Mails zu automatisieren

• Was ist Datenextraktion? Beispiele + Automatisierungtipps

This article was originally published in January 2021 by Justin Pot. The most recent update was in August 2025.