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Connect Invoice Ninja and QuickBooks Online to unlock the power of automation

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How Zapier works

Zapier makes it easy to integrate Invoice Ninja with QuickBooks Online - no code necessary. See how you can get setup in minutes.

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Invoice Ninja
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Invoice Ninja
1. Choose trigger event
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QuickBooks Online
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QuickBooks Online
2. Choose action
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1. Select the event
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Invoice Ninja
Choose a trigger event

Choose a trigger

A trigger is the event that starts your Zap—like a "New Client" from Invoice Ninja.

Add your action

An action happens after the trigger—such as "Attach File(s) or Note" in QuickBooks Online.

You’re connected!

Zapier seamlessly connects Invoice Ninja and QuickBooks Online, automating your workflow.

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The average user takes less than 6 minutes to set up a Zap

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Frequently Asked Questions about Invoice Ninja + QuickBooks Online integrations

New to automation with Zapier? You're not alone. Here are some answers to common questions about how Zapier works with Invoice Ninja and QuickBooks Online

What is the process to connect Invoice Ninja with QuickBooks Online?

To connect Invoice Ninja with QuickBooks Online, you first need to have active accounts with both platforms. We provide an integration tool that will request authorization from both sides. Once authorized, you can set up specific triggers and actions such as syncing invoices or clients.

Which specific triggers can I use in Invoice Ninja for integration?

You can trigger actions when a new invoice is created, updated, or when a payment is made in Invoice Ninja. These triggers help automate tasks in QuickBooks Online like creating corresponding transactions or updating records.

What types of actions can be performed in QuickBooks Online through the integration?

Once integrated, you can perform various actions such as creating new customers, generating invoices, and recording expenses in QuickBooks Online when corresponding events occur in Invoice Ninja.

Is it possible to sync invoice data automatically between the two platforms?

Yes, once you've set up the integration, invoice data can automatically sync between Invoice Ninja and QuickBooks Online based on your selected triggers and actions configuration.

How do I handle errors during synchronization between Invoice Ninja and QuickBooks Online?

If errors occur during synchronization, we recommend checking the logs provided by our integration tool interface for detailed error messages. These logs will guide you on what needs correction—whether it's connectivity issues or data mismatches.

Can existing client information be synced from Invoice Ninja to QuickBooks Online?

Yes, you can sync existing client information from Invoice Ninja to QuickBooks Online using our import tools that define specific triggers for updating clients' lists across both platforms.

What should I do if invoice payments aren't updating appropriately in QuickBooks Online after integration?

Ensure that your payment received trigger within Invoice Ninja is correctly configured to execute an action in QuickBooks Online like updating payment status or logging a transaction. Check your connection settings if issues persist.

Practical ways you can use Invoice Ninja and QuickBooks Online

Sync new Invoice Ninja invoices to QuickBooks Online.

When a new invoice is created in Invoice Ninja, Zapier automatically creates a corresponding invoice in QuickBooks Online. This ensures financial records stay current across platforms, reducing duplicate data entry and maintaining consistency.

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Add new clients from Invoice Ninja to QuickBooks Online.

When a new client is added in Invoice Ninja, Zapier automatically creates a matching customer record in QuickBooks Online. This keeps customer records synchronized, reducing manual updates and ensuring support teams have access to accurate data.

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Log QuickBooks Online invoices into Invoice Ninja.

When a new invoice is added in QuickBooks Online, Zapier populates it into Invoice Ninja. This keeps all invoice-related tools aligned and prevents interrupted workflows for IT teams managing multiple solutions.

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Supported triggers and actions

Zapier helps you create workflows that connect your apps to automate repetitive tasks. A trigger is an event that starts a workflow, and an action is an event a Zap performs.

  • Invoice Ninja triggers, actions, and search
    New Client

    Triggers when a new client is added.

    Trigger
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Learn how to automate QuickBooks Online on the Zapier blog

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About Invoice Ninja
Create. Send. Get Paid. Invoice Ninja is a free, code-available suite of apps to invoice clients, accept payments, track expenses & time billable-tasks. Designed for freelancers and small to medium-sized businesses to increase efficiency, Invoice Ninja will help you get paid!
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About QuickBooks Online
QuickBooks Online is the web version of the popular accounting packages QuickBooks. Use any Zapier integration to connect QuickBooks Online to hundreds of other apps.
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