Clio + Microsoft Outlook + Gavel
Send Microsoft Outlook emails for sessions in Gavel when new matters are added in Clio
This Zap allows you to streamline your client intake or case management process by automatically creating a new session of a Gavel workflow and populating it with data from Clio when you add a new matter in Clio. Then, you can send a link to your clients or team to continue the workflow, with your follow-up already prepped for you!
This Zap allows you to streamline your client intake or case management process by automatically creating a new session of a Gavel workflow and populating it with data from Clio when you add a new matter in Clio. Then, you can send a link to your clients or team to continue the workflow, with your follow-up already prepped for you!
- When this happens...
New MatterTriggers when a new matter is created.
TriggerInstantThis event starts a Zap instantly. - automatically do this...
Create and Populate a New SessionCreates a new session of an existing workflow, populates it with the provided variables, and outputs a session ID and a link that can be used to continue the workflow.
ActionWriteCreate a new record or update an existing record in your app. - then do this!
Send EmailSend an email from your Outlook account.
ActionWriteCreate a new record or update an existing record in your app.
New Activity
Triggers when a new activity is created.
Try ItTriggerThis is the start of your ZapInstantThis event starts a Zap instantly.Bill State Updated
Triggers when the state of a bill has changed.
Try ItTriggerThis is the start of your ZapInstantThis event starts a Zap instantly.New Communication
Triggers when a new communication is created.
Try ItTriggerThis is the start of your ZapInstantThis event starts a Zap instantly.New Document
Triggers when a new document is created.
Try ItTriggerThis is the start of your ZapScheduledZapier checks for new data every 15 min on the Free planNew Task
Triggers when a new task is created.
Try ItTriggerThis is the start of your ZapInstantThis event starts a Zap instantly.Matter IDRequired
Task Template ListRequired
Notify AssigneesRequired
Due At
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.SummaryRequired
Description
Location
Starts at:Required
Ends at:Required
All Day Event
Send Email Notification
CalendarRequired
Contact Attendee
Matter
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.Company NameRequired
Email Address
Street
City
Province
Postal Code
Country
Website
Phone Number
Instant Messenger
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.NameRequired
MatterRequired
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.Note SubjectRequired
Note DetailRequired
MatterRequired
Date
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.NameRequired
DescriptionRequired
Type of AssigneeRequired
Will this task be assigned to one of your Clients/Contacts, or a fellow Clio User?
Matter
Task Due Date
Task Priority
Task Status
Users without advanced tasks are only allowed to select Complete or Pending
Notify Assignee
Notify Completion
Statute of Limitations
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.Clio Contact ID #Required
Prefix
First name
Middle name
Last name
Title
Date of Birth
Email Address
Street
City
Province
Postal Code
Country
Website
Phone Number
Instant Messenger
Company
Must be a Contact of type Company
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.Task IDRequired
ID number of the Task to be updated
Name
Description
Type of AssigneeRequired
Will this task be assigned to one of your Clients/Contacts, or a fellow Clio User?
Matter
Task Due Date
Task Priority
Task Status
Users without advanced tasks are only allowed to select Complete or Pending
Notify Completion
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.Api Docs Info
API docs for Clio are located here http://api-docs.clio.com/v2/
HTTP MethodRequired
URLRequired
Requests can only be made to domains associated by this application.
Query String Parameters
These params will be URL-encoded and appended to the URL when making the request.
Headers
Authentication headers are included automatically
Additional Request Headers
Zapier will apply these optional headers and values to the request in addition to any headers created as part of the authentication mechanism.
Body
Zapier will pass this along raw. If you would like to provide complex JSON, try a "Code by Zapier" step to build the structure and pass it along here. For example,
{"foo": "bar"}is perfectly valid.
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.Search Type
Search by ID or Wildcard (name, email or phone number).
Search ValueRequired
Search by name, email or phone number.
ActionThis is an event a Zap performs.SearchFind existing data in your appSearch Type
Search by ID or Wildcard (number, display number, description, or client name).
Search ValueRequired
Search by number, display number, description, or client name.
ActionThis is an event a Zap performs.SearchFind existing data in your appFind Matter by Custom Field
Find newest matter by custom field.
ActionThis is an event a Zap performs.SearchFind existing data in your appSearch ValueRequired
Search by name
ActionThis is an event a Zap performs.SearchFind existing data in your appSearch Type
Search by ID or Wildcard (number, display number, description, or client name).
Search ValueRequired
Search by number, display number, description, or client name.
ClientRequired
Group
Client Reference
Client Reference string for external uses.
Matter DescriptionRequired
Practice Area
Originating Attorney ID#
Clio ID# of the originating attorney
Responsible Attorney ID#
Clio ID# of the attorney responsible for this matter
Pending Date
Date the Matter is set to pending
Open Date
Date the Matter is set to open
Close Date
Date the Matter is set to close
Location
Status
Billable
Status
Users without advanced tasks are only allowed to select Complete or Pending
Due At
The due date of Statute of Limitations
Destroy?
Make sure your Clio account has access to this feature, you Zap will fail if not
Budget
Include Expenses?
Notification Threshold
Percentage of the budget when it starts notifying users.
Notify Users?
Determine whether to notify users when the matter reaches the notification threshold.
ActionThis is an event a Zap performs.Search or writeFind existing data in your app, or create a new record if no data is foundWorkflow NameRequired
Upon completion of this workflow, all data will be sent to Zapier.
Try ItTriggerThis is the start of your ZapInstantThis event starts a Zap instantly.Calendar
If empty, will default to your default calendar.
Time BeforeRequired
How far before the event do you want us to trigger? For starter and free plans, this should be 16 minutes or more. For higher plans, 6 minutes or more.
Time Before (Unit)Required
Try ItTriggerThis is the start of your ZapScheduledZapier checks for new data every 15 min on the Free planContact Folder
To trigger only on new contacts in a certain folder, select a folder here. If empty, we will trigger on new contacts in the default Contacts folder.
Try ItTriggerThis is the start of your ZapScheduledZapier checks for new data every 15 min on the Free planCalendar
If empty, will default to your default calendar.
Try ItTriggerThis is the start of your ZapScheduledZapier checks for new data every 15 min on the Free planContact Folder
If empty, a contact will be created in the default Contacts folder.
First NameRequired
Last Name
Email Addresses
Microsoft allows a maximum of
THREEemail addresses when creating contacts.Business Phones
Microsoft allows a maximum of
TWObusiness phone numbers when creating contacts.Home Phones
Microsoft allows a maximum of
TWOhome phone numbers when creating contacts.Mobile Phone
Job Title
Company Name
Department
Business Website URL
File As
Optionally, specify a name to file the contact under.
Personal Notes
Street
City
State
Postal Code
Country or Region
Street
City
State
Postal Code
Country or Region
Street
City
State
Postal Code
Country or Region
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.From Email
Leave this field blank to send from your own address. Use this field to send from a shared inbox you have access to.
To Email(s)Required
CC Email(s)
BCC Email(s)
SubjectRequired
Body FormatRequired
BodyRequired
Attachment
A file to be attached to the email. Can be an actual file or a public URL which will be downloaded and attached. Plain text content will converted into a txt file and attached. Please note the maximum size for an attachment is 4MB.
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.Api Docs Info
API docs for Microsoft Outlook are located here https://docs.microsoft.com/en-us/graph/use-the-api
HTTP MethodRequired
URLRequired
Requests can only be made to domains associated by this application.
Query String Parameters
These params will be URL-encoded and appended to the URL when making the request.
Headers
Authentication headers are included automatically
Additional Request Headers
Zapier will apply these optional headers and values to the request in addition to any headers created as part of the authentication mechanism.
Body
Zapier will pass this along raw. If you would like to provide complex JSON, try a "Code by Zapier" step to build the structure and pass it along here. For example,
{"foo": "bar"}is perfectly valid.
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.Contact Folder
If empty, a contact will be created in the default Contacts folder.
First NameRequired
Last Name
Email
Microsoft allows a maximum of
THREEemail addresses when creating contacts.Business Phones
Microsoft allows a maximum of
TWObusiness phone numbers when creating contacts.Home Phones
Microsoft allows a maximum of
TWOhome phone numbers when creating contacts.Mobile Phone
Job Title
Company Name
Department
Business Website URL
File As
Optionally, specify a name to file the contact under.
Personal Notes
Street
City
State
Postal Code
Country or Region
Street
City
State
Postal Code
Country or Region
Street
City
State
Postal Code
Country or Region
ActionThis is an event a Zap performs.Search or writeFind existing data in your app, or create a new record if no data is found
New Bill
Triggers when a new bill is created.
Try ItTriggerThis is the start of your ZapInstantThis event starts a Zap instantly.New Calendar Entry
Triggers when a new calendar entry is created.
Try ItTriggerThis is the start of your ZapInstantThis event starts a Zap instantly.New Matter
Triggers when a new matter is created.
Try ItTriggerThis is the start of your ZapInstantThis event starts a Zap instantly.New Matter Note
Triggers when a new matter note is created.
Try ItTriggerThis is the start of your ZapScheduledZapier checks for new data every 15 min on the Free planTask Status Updated
Triggers when the status of a task has changed.
Try ItTriggerThis is the start of your ZapInstantThis event starts a Zap instantly.Clio Contact ID #Required
Company Name
Email Address
Street
City
Province
Postal Code
Country
Website
Phone Number
Instant Messenger
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.Matter
Date of Communication
SubjectRequired
BodyRequired
Type of CommunicationRequired
Type of Recipient
Type of Sender
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.Description
Activity Note
DateRequired
Price
The expense amount.
Matter
Matter Note
User
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.ClientRequired
Group
Client Reference
Client Reference string for external uses.
Matter DescriptionRequired
Practice Area
Originating Attorney ID#
Clio ID# of the originating attorney
Responsible Attorney ID#
Clio ID# of the attorney responsible for this matter
Pending Date
Date the Matter is set to pending
Open Date
Date the Matter is set to open
Close Date
Date the Matter is set to close
Location
Status
Billable
Status
Users without advanced tasks are only allowed to select Complete or Pending
Due At
The due date of Statute of Limitations
Destroy?
Make sure your Clio account has access to this feature, you Zap will fail if not
Budget
Include Expenses?
Notification Threshold
Percentage of the budget when it starts notifying users.
Notify Users?
Determine whether to notify users when the matter reaches the notification threshold.
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.Prefix
First nameRequired
Middle name
Last nameRequired
Title
Date of Birth
Street
City
Province
Postal Code
Country
Email Address
Website
Phone Number
Instant Messenger
Company
Must be a Contact of type Company
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.Description
Activity Note
DateRequired
Time
Enter in minutes
Price
The hourly or flat amount.
Matter
Matter Note
User
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.MatterRequired
Client
Client Reference
Client Reference string for external uses.
Matter Description
Practice Area
Originating Attorney ID#
Clio ID# of the originating attorney
Responsible Attorney ID#
Clio ID# of the attorney responsible for this matter
Pending Date
Date the Matter is set to pending
Open Date
Date the Matter is set to open
Close Date
Date the Matter is set to close
Location
Status
Billable
Status
Users without advanced tasks are only allowed to select Complete or Pending
Due At
The due date of Statute of Limitations
Destroy?
Make sure your Clio account has access to this feature, you Zap will fail if not
Budget
Include Expenses?
Notification Threshold
Percentage of the budget when it starts notifying users.
Notify Users?
Determine whether to notify users when the matter reaches the notification threshold.
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.DocumentRequired
MatterRequired
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.Invoice Number
Matter Id
Client Id
ActionThis is an event a Zap performs.SearchFind existing data in your appFind Contact by Custom Field
Find newest contact by custom field.
ActionThis is an event a Zap performs.SearchFind existing data in your appClient EmailRequired
ActionThis is an event a Zap performs.SearchFind existing data in your appSearch Type
Search by ID or Wildcard (first name, last name, email or phone number).
Search ValueRequired
ActionThis is an event a Zap performs.SearchFind existing data in your appSearch Type
Search by ID or Wildcard (name, email or phone number).
Search ValueRequired
Search by name, email or phone number.
Company NameRequired
Email Address
Street
City
Province
Postal Code
Country
Website
Phone Number
Instant Messenger
ActionThis is an event a Zap performs.Search or writeFind existing data in your app, or create a new record if no data is foundSearch Type
Search by ID or Wildcard (first name, last name, email or phone number).
Search ValueRequired
Prefix
First nameRequired
Middle name
Last nameRequired
Title
Date of Birth
Street
City
Province
Postal Code
Country
Email Address
Website
Phone Number
Instant Messenger
Company
Must be a Contact of type Company
ActionThis is an event a Zap performs.Search or writeFind existing data in your app, or create a new record if no data is foundWorkflow NameRequired
Select the workflow to use.
Do you want to skip the review page?
To skip the final review page, choose "Yes." To see the final review page, leave this blank.
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.Calendar
If empty, will default to your default calendar.
Try ItTriggerThis is the start of your ZapScheduledZapier checks for new data every 15 min on the Free planShared Inbox
Specify a shared inbox you have access to, otherwise read emails from your own inbox.
Try ItTriggerThis is the start of your ZapScheduledZapier checks for new data every 15 min on the Free planCalendar
If empty, will default to your default calendar.
SubjectRequired
Start Date & TimeRequired
Date and time of when this event starts. See this help doc for more information.
End Date & TimeRequired
Date and time of when this event ends.
All Day Event?
If "true", we'll ignore the time entered in the start and end time fields. For example,
2019-03-25 6pmwould become2019-03-25.Description
Allows HTML
Show me as Free or Busy
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.To Email(s)Required
CC Email(s)
BCC Email(s)
SubjectRequired
Body FormatRequired
BodyRequired
Attachment
A file to be attached to the email. Can be an actual file or a public URL which will be downloaded and attached. Plain text content will converted into a txt file and attached. Please note the maximum size for an attachment is 4MB.
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.Contact Folder
If empty, the dropdown below will only show contacts in your top level contactFolder.
ContactRequired
First Name
Last Name
Email Addresses
Microsoft allows a maximum of
THREEemail addresses when updating contacts.Business Phones
Microsoft allows a maximum of
TWObusiness phone numbers when updating contacts.Home Phones
Microsoft allows a maximum of
TWOhome phone numbers when updating contacts.Mobile Phone
Job Title
Company Name
Department
Business Website URL
Personal Notes
Street
City
State
Postal Code
Country or Region
Street
City
State
Postal Code
Country or Region
Street
City
State
Postal Code
Country or Region
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.Contact Folder
If empty, will search for contacts in the default Contacts folder.
First Name
Last Name
Email
ActionThis is an event a Zap performs.SearchFind existing data in your app
About Clio
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About Microsoft Outlook
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