Gmail + Toggl Track

Create new Toggl Track time entries for each new Gmail email received

Maximize your time with this workflow that effortlessly links your Gmail and Toggl Track activities. When a fresh email lands in your Gmail, a time entry is instantly generated in Toggl Track. This facilitates meticulous management of each second spent on every client or project, minimizing the need for manual entry. Transition smoothly between handling emails and managing your work hours with this process that enhances efficiency.

When this happens...
New Email
Triggers when a new email appears in the specified mailbox.
TriggerPolling
automatically do this!
Create Time Entry
Creates a new Time Entry.
ActionWrite

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Supported triggers and actions

- Label or mailbox
- Search keywords
Trigger
Polling
Try It
- Label or mailboxRequired
Trigger
Polling
Try It
- Label or mailbox
Trigger
Polling
Try It
New Starred Email
Triggers when you receive a new email and star it within two days.
Trigger
Polling
Try It
- LabelRequired
- MessageRequired
Action
Write

- Email message to be DeletedRequired
Action
Write
- Trigger Instructions
- ThreadRequired
- To
- Cc
- Bcc
- From
- From Name
- Body type
- BodyRequired
- Add signature default
- Label or mailbox
- Attachments
Action
Write

- To
- Send message to Google Contacts Group/Label
- Cc
- Bcc
- From
- From Name
- Reply To
- SubjectRequired
- Body type
- BodyRequired
- Add signature default
- Label or mailbox
- Attachments
Action
Write
- ThreadRequired
- Label(s) to removeRequired
Action
Write
- Message IDRequired
- Attachment FilenameRequired
- Attachment Size
Action
Search
- Search StringRequired
- To
- Send message to Google Contacts Group/Label
- Cc
- Bcc
- From
- From Name
- Reply To
- SubjectRequired
- Body type
- BodyRequired
- Add signature default
- Label or mailbox
- Attachments
Action
Search or write
- WorkspaceRequired
Trigger
Polling
Try It
New Tag
Triggers when a new tag is created.
Trigger
Polling
Try It
- Workspace
- Project
- Task
- Tags
Trigger
Polling
Try It
New Workspace
Triggers when a new workspace is created.
Trigger
Polling
Try It
- OrganizationRequired
- NameRequired
- UsersRequired
- WorkspacesRequired
Action
Write
- WorkspaceRequired
- Project nameRequired
- Project template
- Is Project private?
- Is Project billable?
- Project Client
Action
Write
- WorkspaceRequired
- Tag NameRequired
Action
Write
- WorkspaceRequired
- StartRequired
- DurationRequired
- Time entry description
- Billable
- Project
- Task
- Tags
- User
Action
Write
- WorkspaceRequired
- StartRequired
- Time entry description
- Billable
- Project
- Task
- Tags
Action
Write
- WorkspaceRequired
- ProjectRequired
- Name
- Active
- Billable
- Client
- External reference
- Private
- Template
Action
Write
- WorkspaceRequired
- UserRequired
- Active
- Labor cost
- Billable rate
- Role
Action
Write
- WorkspaceRequired
- Client NameRequired
- Client Status
Action
Search
- WorkspaceRequired
- Tag NameRequired
Action
Search
- WorkspaceRequired
- Start dateRequired
- End dateRequired
- Billable
- Clients
- Description
- Projects
- Grouping
- Sub grouping
Action
Search
- OrganizationRequired
Action
Search
- WorkspaceRequired
Action
Search
- WorkspaceRequired
- Project nameRequired
- Project template
- Is Project private?
- Is Project billable?
- Project Client
Action
Search or write
- WorkspaceRequired
- Task NameRequired
- Task Status
- ProjectRequired
Action
Search or write

New Label
Triggers when you add a new label.
Trigger
Polling
Try It
- Label or mailboxRequired
Trigger
Polling
Try It
- Search keywordsRequired
Trigger
Polling
Try It
- Label/Mailbox
Trigger
Polling
Try It
- MessageRequired
Action
Write
- Recipient Instructions
- To
- Cc
- Bcc
- SubjectRequired
- From
- From Name
- Body type
- BodyRequired
- Add signature default
- Label or mailbox
- Attachments
Action
Write
- Name of labelRequired
Action
Write
- MessageRequired
- Label(s) to removeRequired
Action
Write
- Trigger Instructions
- ThreadRequired
- To
- Cc
- Bcc
- From
- From Name
- Reply To
- Subject
- Body type
- BodyRequired
- Add signature default
- Label or mailbox
- Attachments
Action
Write
- Search StringRequired
Action
Search
New Client
Triggers when a new client is created.
Trigger
Polling
Try It
- WorkspaceRequired
- Event typeRequired
Trigger
Instant
Try It
- WorkspaceRequired
Trigger
Polling
Try It
New Time Entry Started
Triggers when a new time entry is started and running.
Trigger
Polling
Try It
- WorkspaceRequired
- Client NameRequired
Action
Write
- OrganizationRequired
- EmailsRequired
- Skip email
- WorkspaceRequired
Action
Write
- WorkspaceRequired
- Labor cost
- Manager
- ProjectRequired
- Rate
- UserRequired
Action
Write
- WorkspaceRequired
- ProjectRequired
- Task NameRequired
- Task Status
Action
Write
- OrganizationRequired
- WorkspaceRequired
- UserRequired
Action
Write
- WorkspaceRequired
- Time entryRequired
Action
Write
- WorkspaceRequired
- Project memberRequired
- Labor cost
- Manager
- Rate
Action
Write
- WorkspaceRequired
- Billable
- Clients
- Description
- Start dateRequired
- End dateRequired
- Grouped
- Order by
- Projects
Action
Search
- WorkspaceRequired
- Project NameRequired
Action
Search
- WorkspaceRequired
- Task nameRequired
- Task status
Action
Search
- Workspace
- Description
- Before
- After
Action
Search
- WorkspaceRequired
- Project filter
- User filter
Action
Search
- WorkspaceRequired
- Client NameRequired
- Client Status
Action
Search or write
- WorkspaceRequired
- Tag NameRequired
Action
Search or write
- WorkspaceRequired
- Time entry description
- Before
- After
- StartRequired
- DurationRequired
- Billable
- Project
- Task
- Tags
- User
Action
Search or write

About Gmail

One of the most popular email services, Gmail keeps track of all your emails with threaded conversations, tags, and Google-powered search to find any message you need.

Learn more

Related categories

Similar apps

About Toggl Track

Toggl Track provides time tracking and productivity tools to help businesses move away from traditional work models towards flexible and remote work.

Related categories

Time Tracking Software

Related Zap Templates

Turn new Gmail emails into tasks in Toggl Track

Gmail + Toggl Track

Create new Toggl Track time entries for each new Gmail email received

New Attachment

New Labeled Conversation

New Email

New Starred Email

Add Label to Email

Delete Email

Create Draft Reply

Send Email

Remove Label From Conversation

Get Attachment by Filename

Find or Send Email

New Project

New Tag

New Time Entry

New Workspace

Create Group

Create Project

Create Tag

Create Time Entry

Start Time Entry

Update Project

Update User

Find Client

Find Tag

Find Time Entries (Summary Reports)

Fetch Groups

List of Workspace Users

Find or create a new Project

Find or Create Task

New Label

New Labeled Email

New Email Matching Search

New Conversation

Archive Email

Create Draft

Create Label

Remove Label From Email

Reply to Email

Find Email

New Client

New Activity (Any Type)

New Task

New Time Entry Started

Create Client

Create User Invitation

Add Project Member

Create Task

Find User

Stop Time Entry

Update Project Member

Find Time Entries (Detailed Reports)

Find Project

Find Task

Find Time Entry

Get Project Members

Find or Create Client

Find or Create a new Tag

Finds or creates a specific Time Entry.

About Gmail

Related categories

Similar apps

IMAP by Zapier

SMTP by Zapier

Microsoft Office 365

About Toggl Track

Related categories

Related Zap Templates

Related Zap Templates