The best email parsing software in 2025

Sua caixa de entrada tem mais do que apenas e-mails: ela está cheia de dados. Isto é particularmente verdadeiro se você administra um negócio. Talvez seus leads cheguem por e-mail, talvez seja para lá que certas faturas vão parar, ou talvez seja para lá que vão todos os resultados da sua pesquisa de integração.

But you can't do much with this data if it stays buried deep in your inbox among the newsletters, shipping notifications, and spam. Receipts are more useful in your bookkeeping software and contacts are more useful in your CRM, for example. While you could manually copy all that information over, especially if there are only a handful of relevant emails, it's still an annoying bit of work—and definitely doesn't scale to dozens or even hundreds of emails a day.

This is where email parsing tools come in. These tools do the work for you, grabbing information from your inbox and organizing it in such a way that other apps can make use of it. Email parsing apps are distinct from powerful email clients like Superhuman and Shortwave that make it easy to find and sort data in your inbox—instead, they're designed to get data from your inbox to somewhere more actionable. Even the best email apps leave most data sitting buried somewhere in your mail.

For years, email parsers were kind of awkward to use. You had to manually create rules using things like regular expressions, if-this-then-that logic loops, and other kinds of code and pseudocode. If you could fine-tune things, amazing—until the format of the emails you were scraping changed and you had to update things all over again. But over the past few years, there's been a big technology shift: now you can parse emails using AI.

E essa é uma mudança realmente grande. Grandes modelos de linguagem são flexíveis o suficiente para que, quando você pedir para alguém pegar a data de um e-mail e formatá-la de uma maneira específica, ele o fará, independentemente de como a data apareça no e-mail. Ainda há alguns ajustes a fazer para que tudo funcione corretamente, mas as ferramentas de análise de e-mail não são mais máquinas estranhas de Rube Goldberg, mantidas unidas por regras estranhamente específicas. 

Então, se você está apenas curioso sobre ferramentas de análise de e-mail ou quer atualizar para uma ferramenta muito mais simples, aqui estão os melhores aplicativos de análise de e-mail disponíveis no momento. 

O melhor software de análise de e-mail

• Zapier for getting email data into your other apps

• Airparser for an AI-powered email parser

• Parsio para um analisador de e-mail multifuncional

• Analisador para usuários avançados e para analisar anexos de e-mail

O que torna o software analisador de e-mail o melhor?

There are only a dozen or so true email parsers available, so I tested every one I could get my hands on and selected the best. I've been testing and reviewing automation software for well over a decade, so I have a lot of experience evaluating apps like this. The best email parsing apps meet the following criteria (and some go above and beyond):

• They extract specific information from your email and its attachments. The best apps use AI models to detect relevant information, though you can tweak things using custom rules and templates. Accuracy is important here as you need your email parser to reliably grab the data you want every time.

• They're easy to set up and use. Email scraping services used to be pretty tricky to set up. You had to manually create a series of rules that would extract the data you wanted from an email. Now though, AI can do a huge amount of the heavy lifting for you. Even compared to a few years ago, the email parsing tools available are genuinely easy to use. It's a big change, and it's really shaken up the list.

• They put that data where you want it. Email parsing apps are about getting data from your inbox to somewhere more useful. You want your receipts sent straight to your accounting software, or your new clients' contact details added to your CRM and mailing list automatically. 

• Eles são bons de usar. Ferramentas especializadas como analisadores de e-mail geralmente são criadas com o usuário final em mente — o que significa que muitos aplicativos economizam em coisas como integração e uma interface do usuário agradável. Embora não sejam essenciais, dicas úteis, tutoriais e uma interface inofensiva tornam os melhores analisadores de e-mail um pouco mais agradáveis de usar. Certamente esses não são aplicativos para todos, mas o ideal é que sejam aplicativos para todos.

Em alguns casos, encontrei aplicativos que ofereciam recursos e qualidade semelhantes em faixas de preço diferentes e, nesses casos, preferi a opção mais acessível ou fácil de usar.

Por que analisar e-mail? Analisadores de e-mail x regras de e-mail

A maioria dos serviços de e-mail, como Gmail e Outlook, tem algum tipo de sistema de regras automatizado que você pode usar para filtrar e classificar e-mails. A diferença entre analisadores de e-mail dedicados e essas regras se resume a uma distinção fundamental: o Gmail e o Outlook podem classificar seus e-mails com base no conteúdo, enquanto um analisador de e-mail pode classificar o conteúdo diretamente.

Por exemplo, com o Gmail, você pode marcar automaticamente todos os e-mails que contêm faturas, para poder enviá-los ao seu contador no final do ano. Com um analisador de e-mail, você pode extrair a data de envio, o número da fatura e a data em que foi paga e, com a ajuda de um aplicativo como o Zapier, adicionar isso a uma planilha e enviá-la automaticamente ao seu contador na segunda terça-feira de cada mês.

Muitas pessoas provavelmente não se importam com a automação incorporada de seus serviços de e-mail, mas se você tem um negócio, precisa processar os dados que estão realmente em seus e-mails, tem um grande volume de e-mails que precisa ser tratado ou realmente gosta de automatizar esse tipo de coisa, então um analisador de e-mail é definitivamente para você. 

Os melhores analisadores de e-mail em resumo

Best email parser for getting email data into your other apps

Zapier (Web)

Zapier Pros:

• Option to use structured parsing or an AI agent

• Easy to set up and use either way

Email Parser by Zapier Cons:

• Not a dedicated email parser

This is a Zapier product in a Zapier blog post, so I understand if you're skeptical about my ability to be neutral. But if your goal is to get data out of your inbox and into all the other apps you use at work, Zapier has a couple options that make it easy.

Get started with Email Parser by Zapier, and you can set up as many mailboxes as you want, each with its own @robot.zapier.com email address. You can forward emails to that address, either manually or using something like Gmail's filter system. Send a few sample emails, then highlight and name the information you'd like to scrape from future emails. You won't find many advanced features here—you can't scrape the contents of email attachments, for example. Then you'll set up a Zap, Zapier's term for an automated workflow, which is what will send that information to any other app you want—you can choose from thousands of apps, or even send the contents off to be handled by an AI like ChatGPT.

Alternatively, if you want to leave the decisions in the hands of AI, you can do this all using natural language with Zapier Agents. Your agent can watch your inbox for whatever emails you're looking for (based on sender, label, or any other feature), and then pull out the information you need. Once it has that information, it can send it to 8,000+ other apps, so you can get data from your inbox into a spot where it's actionable.

A few examples of what you can do with the scraped contents: send information from your email to a spreadsheet, add new contacts to a Mailchimp list, or create a Google Calendar event based on the specified time and date in the email. Zapier is an AI orchestration platform, so you can build complex systems that run on their own. Learn more in the guide to Email by Zapier and the guide to Zapier Agents, or get started with one of these pre-made templates.

Zapier pricing: Free plan available; paid plans from $19.99/month

Best dedicated email parser

Analisador de ar (Web)

Prós do Airparser:

• Muito fácil de usar

• Powerful AI-powered email parsing

• Os prompts permitem que você extraia e estruture dados

Contras do Airparser:

• Caro, especialmente em planos mais baratos

Airparser is an AI-powered email parser developed by Parsio, one of the other apps on this list. It's a separate product because it depends almost entirely on large language models to extract information from your emails, PDF documents, text files, and with OCR, even images. It's super powerful and really easy to use. (If I had to hazard a guess, I'd say its custom AI models are based on Llama.)

With Airparser, every inbox—though you can also upload files manually or using the API—has its own extraction schema. This is what structures the data you're trying to pull from an email, document, or other file. I found its auto-generated extraction schema did a great job of pulling out every actionable piece of data, though you can also write your own prompts if you don't need every single detail. 

Best of all, Airparser automatically formats things as JSON, so you can use its built-in Python post-processing to manipulate it, send it to a Google Sheet, or send it to almost any other app using Zapier. This means you can do things like send all your transactions straight to your accounting software or add new contacts to your CRM. Learn more about how to automate Airparser, or get started with one of these pre-made templates.

The big downside is the price. The Starter plan costs $39/month and only gets you 100 credits per month—that means each processed email costs $0.39. Things are much better on the $59/month Growth plan (500 credits per month/~$0.12 per email) and $179/month business plan (2,000 credits per month/~$0.09 per email). So if you're a high-volume user, Airparser could be quite good value—but if you're only parsing a few dozen emails per month, it'll be a pricey option. 

Preços do Airparser: avaliação gratuita com 30 créditos; plano Starter com 100 créditos por mês a partir de $29/mês

Melhor analisador de e-mail multifuncional

Parsio (Web)

Prós do Parsio:

• Super flexível

• Affordably priced

Contras do Parsio:

• Você não tem tanto controle sobre como a IA extrai dados como com o Airparser

Parsio has a lot in common with Airparser—which is no surprise given that both tools were built by the same team. It offers GPT-based parsing, PDF-parsing using pre-trained AI models, and template-based parsing so it's one of the most flexible tools on the list. 

With GPT-powered parsing, you simply write a prompt directing it to do something like "extract the conference link, names of attendees and their email addresses, and the agenda" or "find the time of the meeting and convert it to EST" from almost any kind of document. If you've ever tried something similar with ChatGPT, you'll know how good AI can now be at this kind of thing.

The pre-trained PDF and image parsing is super interesting. Parsio has AI models to extract content for invoices, receipts, tax forms, ID documents, and other kinds of documents. They can also use OCR to extract data from scanned and handwritten documents. I found it did a really good job of pulling out all the information from my invoices. 

The template-based parsing is also good if you have a document where nothing changes. You select a chunk of text in your sample document and assign it to a data field or table. If things stay the same, it will work—but if something changes in the format of the email or document, your email parsing will break. It's the cheapest option though.

Parsio works using a credit system. It costs one credit per page to use the template-based parser (and an additional one credit to parse an email signature), two credits per page to use the GPT-powered parser, or five credits per page to parse an attachment with a pre-trained AI model. Paid plans start at $49/month with 1,000 credits.

O Parsio oferece pós-processamento e se integra com Slack, Shopify e muitos outros aplicativos nativamente, incluindo Zapier. Isso significa que você pode fazer coisas como criar automaticamente registros do Planilhas Google ou do Airtable a partir de documentos analisados. Aqui estão mais alguns exemplos.

Parsio pricing: Free trial; from $49/month for Starter plan with 1,000 credits/month.

Melhor analisador de e-mail para usuários avançados e processamento de documentos anexados

Parseur (Web)

Prós do Parseur:

• Um analisador de e-mail completo e flexível com ótimos modelos e uma IA sólida

• Plano gratuito decente

Contras do Parseur:

• Caro, especialmente em planos mais baratos

Parseur is another flexible email parser like Parsio. Its AI-assisted mailbox creation does a great job of turning your example emails and documents into a template, though you can still use a predefined category like financial statement or invoice. It works with both emails and an inexplicably long list of file formats. If you need to pull a contact number from an ODT, RTF, Apple Pages, or even a WordPerfect file for some reason, it has you covered. It's also got some pretty powerful OCR features, like dynamic OCR that can find fields that move or change size in a document or email.

Em termos de IA, o Parseur fica em algum lugar entre o Airparser e o Parsio. Você pode ser um pouco mais prático com o que ele extrai, mas não terá o mesmo nível de controle e personalização que o Airparser oferece.

E há muito mais para gostar também. Há suporte de pós-processamento, por exemplo, usando scripts Python (com um preço mais alto) e muitas integrações, incluindo o Zapier, para que você possa enviar dados extraídos do seu e-mail para milhares de aplicativos. Saiba mais sobre como automatizar o Parseur ou experimente estes fluxos de trabalho pré-criados.

The downside: Parseur's credit system can be expensive. It costs one credit to parse one email or one page of an attachment. The free plan gets you 20 credits/month, but after that, the cheapest plan is 100 credits/month for $49. $0.49 per email or page of an attachment might be worthwhile if you want access to both a template system and an AI, and the price per credit goes down rapidly with higher monthly fees, so try Parseur out before you decide on a service.

Preço do Parseur: Free para 20 documentos por mês; a partir de $49/mês para um plan com 100 créditos/mês.

Outro software de análise de e-mail

AI has dramatically changed email parsing in the last couple of years, which is awesome for users, but it's meant that some apps I used to love now feel a bit dated. With apps like Zapier, Airparser, Parsio, and Parseur making it super easy to extract data from emails, there's now no reason for most people to use a tool that makes things a bit more awkward. 

Ainda assim, se você se sente confortável com o lado técnico das coisas ou quer algo um pouco diferente, há alguns outros aplicativos de análise de e-mail que vale a pena considerar:

• Mailparser (which you can automate with Zapier) had one of my favorite template setups, but its AI features aren't as solid as the options on this list. 

• Parserr has some neat AI features, but the interface is a bit confusing and it requires a demo call to try out.

• Nanonets has some of the most powerful AI parsing features around, but everything about it is kind of confusing. Its pricing model is very opaque, it isn't really aimed at emails, and I struggled to get it set up. 

• Email Parser is the only service I looked at with a desktop Windows app. If that's what you want, give it a look, but it feels very dated.

• O SigParser pode pesquisar seus e-mails e extrair todos os detalhes de contato das assinaturas. Era um pouco limitado para entrar na lista deste ano, mas o serviço é sólido.

É emocionante ver o atual boom da IA transformar aplicativos antes complexos em ferramentas sem necessidade de programação avançada e fáceis de usar. Embora haja muita publicidade em torno de chatbots e similares, algumas dessas atualizações mais discretas nas ferramentas das quais indivíduos e empresas dependem diariamente provavelmente terão o mesmo impacto. Se você ainda analisa seus e-mails com as velhas regras do Gmail ou copia e cola coisas em planilhas, experimente um desses aplicativos. 

Leitura relacionada:

• Como automatizar sua caixa de entrada com um analisador de e-mail

• As melhores maneiras de automatizar seu e-mail

• O que é extração de dados? Exemplos + dicas de automação

This article was originally published in January 2021 by Justin Pot. The most recent update was in August 2025.