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Employee availability form
Automate staff scheduling with a customizable employee availability form template.
Overview
If you're staring at employee schedules looking like the Confused Math Lady meme, steal this template. It builds a simple form that organizes your team's availability into a clean table.
Why use our employee availability form template?
✓ Create your form easily with no coding required
✓ Customize it with branding and form fields
✓ Share your form through a link or embed code
✓ Get instant notifications for new submissions
✓ View all responses in an organized table
✓ Send submission data to thousands of apps
Who should use this template?
It's a gem for managers in retail, hospitality, and health care, where employees tend to have ever-changing schedules. But anyone responsible for matching staff availability with shifts can use this template to save time and reduce headaches.
How does this template work?
Inside this template, you'll find:
- An employee availability form: Ask employees for their first, second, and third shift preferences or define your own form fields.
- A "my availability" page: Let employees view their submitted availability.
- A schedule overview: See who's available when in one organized database.
- An automated workflow: Every time an employee submits their availability, receive an email notification.
To simplify setup, we pre-selected form fields for you—but you can easily add or remove fields to better suit your scheduling process with just a few clicks.
After submitting their availability, team members see a page with their selected times. This way, they'll never have to ask you what dates they selected.
Every form submission triggers an instant email notification, which gives you the power to assign shifts quickly.
Once your form is ready, just share its URL with your team. As submissions come in, they'll automatically get stored in a table—complete with availability and options for custom columns—giving you a glanceable overview of everyone's schedule.
Frequently asked questions
Is this template beginner-friendly?
It is. It's straightforward and easy to use, even if you're new to automation. You don't need coding or technical skills to get started. And our help center is available if you encounter questions along the way.
Can I add different elements to my form?
Absolutely. There are so many elements to choose from, including a short text field, date picker, and checkbox.
Can I customize what people see when they submit the form?
Yes, you can easily change the message on the "my availability" page to tailor it to your audience.
Can I embed forms on my website?
Yes, all forms can easily be embedded on your website. Or they can serve as a standalone page with a unique URL.
For the notification email, do you connect with my email provider?
This template is pre-configured to send notifications using Email by Zapier—but you can easily connect your preferred tool instead. Zapier integrates with tons of email apps, so yours is likely included.
Where can I view my form submissions?
This template comes with a table that houses every form submission, so you can easily see them all at a glance.
Do I need a paid Zapier plan to use this template?
Nope, you can use it for free. If you need more flexibility, you can always switch to a paid plan. Compare plans and features here.
