The Connectory: Your Customized Unconference
Build a full unconference session management system -- proposals, signups, calendar invites, and Slack updates -- entirely in Zapier.
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Overview
Peer-to-peer learning is powerful, but managing unconference sessions at company events usually means juggling spreadsheets, forms, calendar invites, and constant Slack updates. The Connectory is a fully automated session management system built entirely in Zapier that handles session proposals, attendee signups, calendar coordination, capacity management, and real-time notifications without a single new tool.
How it works
Hosts brainstorm session ideas with a built-in chatbot and submit proposals through an interface form. Zaps automatically create calendar events, post session announcements in Slack with signup links, and track capacity. Attendees browse sessions and sign up with one click -- they are automatically added to calendar events and hosts get notified in Slack. When sessions fill up, Slack gets updated and the signup link redirects to other available sessions. Hosts can edit or cancel sessions at any time -- attendees are notified automatically via email and calendar updates sync instantly.
Who this is for
Event organizers, L&D teams, People teams, and culture builders who want to run unconference-style peer learning at company offsites, retreats, or summits without paying for dedicated event software.
Suggested prompt
Help me set up The Connectory for my company event. I need to configure the session proposal form, set the time slots and capacity limits, connect my Google Calendar, and point the Slack notifications to the right channel.
Frequently asked questions
What does The Connectory include?
This template includes a Canvas that orchestrates the full system: two Zapier Tables (session proposals and attendee signups), an Interface with pages for attendee signup, session proposals, and host editing, a Chatbot that helps hosts brainstorm session ideas, an Agent for welcome sequences, and five Zaps that handle session creation, attendee signup processing, capacity tracking, session editing, and cancellation.
How do attendees sign up for sessions?
Attendees browse available sessions on the signup page and click Sign Me Up next to the session they want to join. They are automatically added to the Google Calendar event for that session, the host is notified in Slack, and the available capacity updates in real time.
What happens when a session fills up?
When all spots are taken, the system automatically posts a session full notification in Slack, updates the signup link to redirect attendees to browse other available sessions, and congratulates the host on filling their session.
Can hosts edit or cancel their sessions?
Yes. Hosts can visit the edit and cancel page, which is filtered to show only their sessions. Editing a session title, description, or time slot automatically syncs changes to the Google Calendar event and emails all registered attendees. Cancelling a session deletes the calendar event and notifies all attendees via email.