Summarize a meeting and send follow-up tasks in Asana
Turn meeting notes into a summary and assigned tasks in Asana automatically
Overview
After a meeting, action items are clear in the moment but easy to lose track of. This template pulls tasks from your notes, creates them in Asana with the right owners and due dates, and posts a summary so everyone stays aligned.
How it works
- Reads the meeting notes from your specified Google Doc
- Identifies action items, assignees, and due dates
- Writes a 3-5 sentence meeting summary
- Creates one Asana task per action item with the correct assignee and due date
- Posts the meeting summary as a comment on the project
Who this is for
Project managers and team leads who want meeting follow-ups handled automatically so nothing slips through the cracks.
Suggested prompt
Read the meeting notes from my Google Doc titled [1. Meeting notes doc name]. Identify all action items, who they are assigned to, and any due dates mentioned. Write a short meeting summary (3-5 sentences) and then create one Asana task per action item in the [2. Project name] project, assigning each task to the correct person and setting the due date if one was mentioned. Finally, post the meeting summary as a comment on the [2. Project name] project in Asana.
Frequently asked questions
What if my notes are in Notion instead?
Swap Google Docs for Notion in the prompt and connect Notion to your MCP server.
Can I use a different project management tool?
Yes, replace Asana with ClickUp, Monday, or another task manager connected to your MCP server.
What if due dates are not mentioned in the notes?
The template will create tasks without due dates; you can add a default in the prompt if preferred.
Can I skip the project comment?
Yes, remove the last sentence of the prompt if you only want the tasks created.