Prevent double-processing of water bills for finance staff

AP clerks upload water bills and leave processed files in uploads, causing duplicate processing. This copies completed bills into a Completed folder and deletes originals, ensuring clean reconciliation without repeat processing.

Overview

Finance coordinators face reconciliation headaches when processed bills stay in the upload folder and get reprocessed. This workflow copies finalized water bill files into a Completed folder and removes originals, eliminating repeat processing and keeping reconciliation orderly. Implementing it protects your close process and reduces reconciliation exceptions.

Notable Features

Copy processed bills to Completed
Delete originals from upload folder
Update sheet with processing status