Pomodoro App Template
Pomodoro App Template
Zaps
Capture and record ideas using voicenotes and AI
Capture and record ideas using voicenotes and AI
Make sure ideas don't get lost or forgotten about entirely by recording voice notes and routing them to your idea backlog of choice.
Click and drag to move around the canvas and pinch to zoom.
Overview
Ever had a brilliant idea pop into your head, only to forget it moments later? Or perhaps you've struggled to keep track of all the innovative thoughts that come to you throughout the day. With this template, you can effortlessly capture and organize those ideas, so no spark of creativity ever gets lost again.
This template combines the power of JotForm's easy-to-use forms with Asana's robust project management capabilities, creating a system that transforms your fleeting thoughts into actionable items—be they tasks in Asana, calendar events, or emails.
Zapier products the template uses
- Zaps — automated workflows
- Canvas — visual workflow diagramming
How our idea backlog template works
Using one Zap, this template creates a comprehensive idea management system. Here's how it works:
- When an idea comes to mind, open your JotForm and record your idea using the voice recorder.
- Categorize your idea as a Task, Event, or Email.
- Submit your form, and let the Zaps to take over. Based on the category you chose in the previous step, the idea will automatically route to the appropriate destination:
Tasks are created in Asana, allowing you to track and act on actionable ideas. Events are added to your calendar, ensuring you don't miss out on time-sensitive opportunities. Emails are drafted and sent, helping you communicate your ideas quickly and efficiently.
- Every submitted idea, regardless of its category, gets stored in a central idea backlog. And the best part is you can choose whether you’d prefer it to live in Asana, get an email via Gmail, or add it to your Google Calendar. This serves as a comprehensive repository of your creativity, letting you revisit and review your ideas at any time.
By automating these processes, the template frees you up to use your creative energy on generating ideas and bringing them to life—not on organizational tasks.
How to set up the template
- Set up your JotForm — Create a form with fields for Voice Recorder (for audio uploads) and Type (to categorize submissions as tasks, events, or emails).
- Set up your Asana project — Create a new project and add any additional fields you'd like—such as idea status or timeline.
(Note: This template comes ready to use with JotForm and Asana, but you can swap in any form builder or project management tool that integrates with Zapier.)
- Configure each Zap — Follow the setup instructions for the Zap, making sure you add mandatory and custom values like your email address.
- Test and publish — Testing your Zaps is key to making sure this template works the way you expect it to. So before you publish, submit the form multiple times, selecting a different category each time (Task, Event, and Email).
Who should use this template
This template is perfect for:
Entrepreneurs and business owners who need to capture and act on ideas for new products, services, or business improvements Creative professionals—like writers, designers, and artists—who want to keep track of their creative inspiration and turn ideas into concrete projects Project managers who need to collect and organize ideas from team members for future initiatives Researchers and academics who want to capture research ideas and potential areas of study Product managers looking to maintain a backlog of feature ideas and user feedback Marketing professionals who need to track campaign ideas and content inspiration
Basically, anyone who values personal productivity and wants to ensure they never lose a good idea again will love this template.
Key benefits of the idea backlog template
• Idea preservation — Capture your thoughts instantly, no matter where you are or what you're doing.
• Automatic organization — Categorize ideas and route them to the right place without any manual effort on your part.
• Increased productivity — Act on your inspirations faster and more efficiently by automatically turning your ideas into tasks, events, or emails.
Frequently asked questions
Do I need coding skills to set up this template?
No coding required. The template comes pre-configured with the necessary Zaps (automated workflows) and Tables (databases that let you track and automate your data). You'll just need to customize the categories and team assignments to match your organization's structure.
Can I customize the categories for my ideas?
Absolutely. While the template comes with pre-set categories (Task, Event, Email), you can easily modify these to fit your specific needs. You might add categories like "Blog Post Idea," "Product Feature," or "Personal Goal," for example.
What if I want to add more details to my idea later?
No problem. Once an idea is in your system (whether in Asana, your calendar, or your email drafts), you can always go back and add more details, attach files, or make changes as your idea develops.
Can this template integrate with other tools besides JotForm and Asana?
Yes, it can. While the template is set up to work with JotForm and Asana, Zapier supports hundreds of apps. You could potentially adapt this template to work with other form builders, project management tools, or productivity apps that suit your workflow.
