If you're a personal trainer working with a diverse group of clients, you have a ton to keep track of. From managing your marketing efforts to making sure your clients get a unique, challenging workout each week, there are a lot of moving parts.

Identifying the repetitive, tedious tasks that take up your time and finding ways to automate them can help you focus your efforts on the good stuff—like how to break a sweat.

Zapier can help you streamline your tasks by automatically sending information from one app to another in a Zap, our word for automated workflows. You'll see a variety of Zap templates—pre-made Zaps—throughout this piece that will help minimize the administrative hassle of managing your fitness business. To get started with a Zap template, just click on it, and we'll guide you through customizing it—it only takes a couple of minutes.

Automatically add new clients to your training app

Depending on how you're marketing your personal training business, your clients are probably signing up for your services in a few different ways. For example, you may sign them up directly after a phone call, or they may come your way from a social media ad.

Rather than manually adding all of your new clients to your personal training software after they make a purchase, use automation to connect the dots for you. These pre-made workflows will automatically add new clients to your personal training app from your email marketing, lead management, or purchase app.

Follow up with clients automatically

That workout motivation can fade fast. Sending a welcome packet as soon as a client signs up for a workout or sending regular communication like workout reminders and tips can ensure your clients stay motivated and don't skip a workout.

Use these Zaps to connect your personal fitness app to your marketing software. Once you add a new client to your training app, these pre-made workflows will automatically add them to your subscriber list on Mailchimp, ActiveCampaign, and more. You'll never miss an opportunity for a follow-up.

Keep track of your clients' workouts

Part of any good exercise program is keeping track of which workouts your clients perform each week so you can make sure you're adding in variety and continuing to challenge them. But if your clients prefer to track their workouts in a bunch of different workout tools, things can get messy.

Logging information about all of your clients in your project management software or in a Google Sheets spreadsheet can make it easier to track and manage.

If it's easier for you to track workouts on a calendar, you can do that, too. These pre-made workflows add workouts and activities from your fitness training app to your calendar automatically.