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Share Zaps with your team

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If you have a Zapier for Teams account, you can share Zap folders with your teammates. Any user with access to a shared folder can manage and edit Zaps in the folder. Learn more about data privacy in Zapier for Teams accounts.

You can share Zap folders by creating a new shared folder and moving Zaps into the folder, or sharing an existing private folder.

Tip

If you have a Team or Company plan, you can:

  • Set internal-only access to your share link. Only members of your account can view your share link.
  • Allow specific members of your account to access your Zap link. Those members will receive an email invite with the share link.

1. Create a new shared folder

  • Go to Zaps.
  • In the left sidebar, Shared Folders section, click the + icon to create a new shared folder.
  • Enter a name for your shared folder.

By default, shared folders will be shared with everyone on your team. To share the folder with specific users:

  • In the left sidebar, Shared Folders section, hover over the folder and click the gear icon, then select Share With….
  • Clear the Share with Everyone checkbox.
  • Search for and select the team member(s) you want to share the folder with.

Share folder with specific users

Note

The Team Owner, Team Admins, and Folder Creator will always have access shared folders, and will not appear in the list of members available to share the folder with.

Next, move the Zaps you want to share into the folder:

  • Go to Zaps.
  • Locate the Zap you want to move into the shared folder, then click the dropdown arrow and select Move to Folder….
  • Select Shared Folders, then select the new shared folder.
  • If your Zap uses a private app account, such as your personal Slack or Google account, a warning message will appear. If you agree to share information from your private apps with your team, click Share Zap.

2. Share an existing private folder

If you have a private Zap folder that you want to share with your team:

  • Go to Zaps.
  • In the left sidebar, Private Folders section, hover over the folder and click the gear icon, then select Share.
  • If any of the Zaps in the folder use a private app account, such as your personal Slack or Google account, a warning message will appear. If you agree to share information from your private apps with your team, click Share Folder.
  • If you don't want to share information from your private apps, you can move those Zaps to a different private folder, or update those Zaps to use a shared connected app account instead of your private app account.

The folder will automatically become a shared folder. By default, shared folders will be shared with everyone on your team. To share the folder with specific users:

  • In the left sidebar, Shared Folders section, hover over the folder and click the gear icon, then select Share With….
  • Clear the Share with Everyone checkbox.
  • Search for and select the team member(s) you want to share the folder with.

After sharing a folder with your team, any user with access to the folder can manage and edit Zaps in the folder. Zaps that you created will display your avatar, indicating that you’re the owner of the Zap. Zaps that you didn’t create will display the avatar of the team member who created the Zap. You can also transfer ownership of shared Zaps to another user.

In the Zap editor, a Shared label will appear in the top right indicating that the Zap is in a shared folder.

Note

You can share a private folder, but you cannot make a shared folder private. If you want to stop sharing a Zap, you must move the individual Zap back to a private folder.


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