---
title: "Zapier Tables: Store, move, and take action on your data automatically"
description: "Say goodbye to spreadsheet workarounds and say hello to Zapier Tables, the automation-first database solution that lets you store, edit, move, and track your data flow."
image: "https://images.ctfassets.net/lzny33ho1g45/1I0uusC9pkRgX6nhcjgICw/04c56f270aef02648ee88818e89282d0/Hero.jpg"
---

# Zapier Tables: Store, move, and take action on your data automatically

Say goodbye to spreadsheet workarounds and say hello to Zapier Tables, the automation-first database solution that lets you store, edit, move, and track your data flow.

When it comes to managing business-critical data, the right tool makes all the difference. Spreadsheets and databases are great for storing information, but moving that data into other tools can be [hit or miss](https://zapier.com/blog/why-you-should-ditch-spreadsheets/). Put simply, they aren't designed for automation—and that can be a problem.

That's why we built [Zapier Tables](https://zapier.com/tables). Purpose-built for automation, Tables lets you store, move, and act on your data all in one place. The result? More control, smoother workflows, and a stronger foundation for the automated workflows and processes that power your business. Take a look.  

## What you'll find in this guide:

- [What is Zapier Tables?](#what)
- [When should I use Tables?](#when)
- [Triggers and actions for Tables](#integration)
- [How to set up Tables](#how)
- [How to share tables and views ](#share)
- [Ideas for using Zapier Tables](#ideas)

## What is Zapier Tables?

Zapier Tables is a no-code database tool that allows you to store, edit, share, and automate data—in one place.  

Your data has to move quickly and accurately so you can keep up with the ever-changing pace of business. Zapier Tables makes it easier for your automated processes to move your data where you need it—no coding necessary.

But how is Zapier Tables different from other spreadsheet and database tools? 

- **Tables is a central hub to collect and merge data from different sources.** This ensures all your data, whether it’s a lead or a task, is immediately actionable.
- **Automation is at the forefront.** You can create Zaps directly from Tables and see your connected Zaps, [Interfaces](https://zapier.com/blog/zapier-interfaces-guide/), and [Chatbots](https://zapier.com/blog/create-custom-ai-chatbots-with-interfaces/) front and center. Your data flow will no longer be a mystery.
- **Zapier actions used in Tables don't count toward  Zapier's task usage limit. **Any actions you create (like automatically creating records by importing data from other tools) won't affect your overall [Zapier task](https://zapier.com/blog/what-is-a-task-in-zapier) quota, allowing you to automate more processes without worrying about exceeding your plan's limits.
- **Keeps automated workflows (and tables) secure.** You can control team permission levels for Tables and Zaps, so you can protect your data _and_ workflows. Tables will also warn you if you're about to make a change that affects other Zaps.
- **More automation opportunities to streamline processes.** Tables unlocks additional ways to set up Zaps, from approval buttons to re-triggering Zaps on existing records, so you can automate entire processes on one platform.
- **More AI capabilities to optimize your data.** Tables is powered with AI, so you can create fields that write emails to leads based on existing information, and so much more—by just describing what you want to happen.
- **Formulas and functions that do the math for you.** Easily perform calculations, analyze data, and automate decision-making within Tables using built-in formulas and functions. Whether you need to add up values, calculate averages, apply conditional logic, or extract key insights, Tables makes it simple.

## When should I use Tables?

You should use Zapier Tables if you want to manage data flow in every direction (Tables connects to Zapier's [9000+ integrations](https://zapier.com/apps)) right from the source. If you have a process that relies heavily on spreadsheets and automated workflows, Zapier Tables might be for you—especially considering that connected Zaps don't impact your task usage. Plus, Tables is built to be automated. That means you can make changes to your table without ever breaking or disrupting your workflows.

**Signs you should use Zapier Tables:**

- **You have a process that requires human approval.** Computers can make many decisions, but some are best left to humans. You can use Tables to build approval steps within your Zaps, so your automation has a human touch for processes like approving proposals, expenses, and more.
- **Your workflow relies heavily on automation.** Tables is loaded with automation options, from starting Zaps with a button click, watching for specific changes in your table, and even deleting records when you don't need them anymore.
- **You need a dynamic lookup table for a Zap.** Business isn't static, so your information shouldn't be either. You can use Tables to create dynamic lookups for the latest tasks, clients, and other information you need to reference in business-critical Zaps.
- **You need to consolidate and store information from various tools to use later in the same Zap. **Use Tables to store seemingly disparate information from your apps in one place. For example, you might use several apps for leads to store related information for each lead in a table.
- **You want to dynamically update data-heavy content within Zapier Interfaces.** You can turn Tables into an interactive web app with Interfaces' table and Kanban components. Prefer to keep your data backstage? You have endless automation opportunities with Tables and Interfaces so that you can build complete solutions.

## Triggers and actions for Zapier Tables

Zapier Tables gives you plenty of automation opportunities within your Zaps and expands the types of workflows you can create.

Before we continue, here are a few terms you'll need to know:

1. **Field —** A column in a given table. Tables supports different types of fields, which we'll go over later.
2. **Record —** An entire row in a given table.
3. **Field value —** An individual value in a specific field.

### Triggers for Zapier Tables

Tables comes with five triggers (events that start a Zap): 

- **Trigger Zap Button Clicked: **Add buttons within a table to trigger Zaps or even re-trigger workflows on existing records. This is an excellent option for sending emails or force-updating an existing record.
- **New or Updated Record: **You can trigger Zaps based on new or updated records within a given table. In the Zap editor, Tables will show past _and_ current data within a field value whenever you test your trigger. That means you don't have to rely on workarounds to determine if a record's contents changed.
- **New or Updated or Deleted Record:** Similar to the above trigger, you can also trigger Zaps based on new, updated, or deleted records within a given table.
- **New Record:** This trigger will watch for _new records only_ in a given table. You can use this to prevent your Zaps from accidentally running off updated records.
- **Updated Record:** Conversely, this trigger will start a Zap if there is an updated record within Tables. You can also choose which updated field will trigger your Zap.
- **Summary Formula Updated: **This trigger will watch for any formula value changes in a given table. You can use this to send formula calculations to other apps when they're ready.

Since Tables displays new and old data whenever you test your trigger, you can even use [Filters](https://zapier.com/blog/filter-by-zapier-guide/) or [Paths](https://zapier.com/blog/zapier-paths-conditional-workflows/)—[available on our paid plans](https://zapier.com/app/billing/plans)—to further control how your Zap will continue. For example, if you want your Zap to perform a specific action on a record that has changed from "product qualified" to "closed, lost." 

Tables also provides the timestamps for updated or created records, giving you greater flexibility when you're building Zaps. 

### Actions for Zapier Tables

Zapier Tables has 10 available actions (events performed once your Zap is triggered): 

- **Create Record: **This action will create a new record in a specific table. You can populate fields with data from previous Zap steps or enter static text that will appear the same each time your Zap runs.
- **Increment Value:** You can increase the value of an existing number field by a fixed amount, which can help number invoices, create SKUs, or even create [round-robin style workflows](https://community.zapier.com/featured-articles-65/ever-wondered-how-to-set-up-a-round-robin-in-a-zap-14031).
- **Duplicate Table: **This action will duplicate an existing table you've created. Zapier will copy the fields and settings from that table, so you don't have to re-create a table from scratch or duplicate data unnecessarily. This can be useful if you want to follow a template for reporting bugs, onboarding, or other recurring processes.
- **Update Record:** When you pair this action with [a search step](https://zapier.com/blog/zapier-search-step-guide/), you can update existing table records with the latest information from other apps.
- **Continue Zap Button Clicked: **You can use buttons to continue a particular Zap whenever you click it. The Zap will run up until this action and wait until you click the continue button. For example, if you want to wait until you have a certain number of records to batch-send calendar invites.
- **Update Trigger Button:** You can enable or disable buttons that trigger Zaps in your table, and even change the button label. For example, you could use this action to prevent accidentally triggering Zaps for time-limited processes, such as filing expense reports at the end of each month.
- **Delete Record: **This action lets you delete a record from your table. This helps clear out records you don't need anymore, especially if you use Tables as a "memory bank" for data to use in Zaps. For example, you may want to delete records associated with an employee once they've been onboarded.
- **Change Button State: **This action changes the state (enabled or disabled) and label of a button on an existing record.
- **Calculate Summary Formula:** This action calculates a summary formula for a field.
- **Get Summary Formula Values:** This action gets all calculated summary formula values for a table.

### Searches for Zapier Tables

Zapier Tables also has four search actions, which allow your Zaps to check for existing information in tables you create. 

- **Find Record: **This action will search for an existing record that contains information in a specific field.
- **Find Table: **This action will search for an existing table based on records matching your criteria.
- **Find or Create Record:** This action will search for an existing record that contains information in a specific field. If Zapier doesn't find a record matching your criteria, you can create a new one instead.
- **Find Records (output as Line Items): **This action will search for** **_all_** **records matching your criteria. Zapier will output the results as line items, which [you can use for actions that support line items](https://zapier.com/blog/formatter-line-item-automation/) or even loop through a set of actions for each record.

## How to set up Tables

Now that you understand what Zapier Tables can do and how you might use it, we'll walk you through how to set it up. 

**To get the most out of Zapier Tables:**

1. [Create a table and add your data](#table).
2. [Create and connect your Zaps to your new table](#connect).
3. [Create an interface and connect it to your table](#interface).

When you connect Zapier Tables to your critical Zaps, you'll unlock more automation possibilities and make your data work for you. 

### Create a table and add your data

Once you're logged into your Zapier account, you can access Zapier Tables from the left-hand menu or visit [tables.zapier.com](https://tables.zapier.com).

Then, click **+ Create**. There are multiple ways to create a table. For now, we'll start with the two common methods: 

- [Create a table from a template](#template)
- [Create a blank table from scratch](#scratch)

#### Create a table from a template

Pick a template from the list of options. Zapier offers different templates for different scenarios, including tables for approval requests, contact lists, sales reports, and onboarding processes.  

Click **Create table **once you've found the right one. This will open up your table and will include ready-made fields that you can customize as needed.

If you need to import data into your table, click the **three dot icon** in the top-right corner of your table, then click **Import records**.

You'll be prompted to upload a file with your existing data. Choose a file to upload from your computer, then click **Continue**. 

Tables will let you preview how your data will look. You can also map your data to different fields in your table. 

If everything looks good, click **Continue importing**. This will import all your existing records into your table. 

Each field in your imported table will be a text field by default, but you can convert a field to another type in your field settings. Feel free to reorder, filter, or hide fields. 

#### Create a table from scratch

Click on **Blank table, **give your table a name and description, and then click **Create table**.

You'll see a few empty fields to start. 

#### Add and edit standard fields

You can click the **+ Add field button** to add a new field, or edit existing fields in your table. When you add a new field, the _Field Settings_ pane will automatically appear to the right. 

To edit the settings on an existing field, click on a field, then click **Edit field**. 

Beneath the _Settings_ tab, you can customize how you want your field to behave: 

- **Name:** Give your field a descriptive name.
- **Field Type:** Tables has more than a dozen field types. Many will be familiar, such as a checkbox or date and time field. Certain field types will also have additional settings you can customize, like the data format.
- **Alignment:** If you're particular about text alignment in your data, you can also change this.
- **Icon: **You can select an app icon for any app with an existing Zapier integration in your field header. This visual cue is helpful to remind you and your team where data comes from.

**We'll briefly cover how to set up field types unique to Zapier Tables: **

- [Dropdown fields](#dropdown)
- [Button fields](#button)
- [AI fields](#ai-field)
- [Linked records](#linked-records)
- [Formulas](#formulas)

#### How to create a dropdown field

Dropdown fields are standard for spreadsheet and database apps. Though you _can _create dynamic dropdowns, it often requires data manipulation tricks.

Tables makes it easier to create dynamic dropdowns, so you're always working with the latest data. 

To set up a dropdown, create a new field, give it a name, and select **Dropdown** as the_ Field Type_. 

Scroll down and click on the dropdown beneath _Selection Source_. You'll see a couple of options to pick from: 

- **Provide Static List: **You can enter comma-separated values to create a static dropdown menu.
- **Use Another Table or Field:** You can use another table or field you've created as a dynamic dropdown menu. Let's say you use a table to track active team projects from Asana with the associated project ID. In another table, you could use your project table as a dynamic dropdown so you're working with the latest info.

To use another table in a dropdown field, select **Use Another Table or Field** as the _Selection Source_. Then, click on **Source Table** to select an existing table to use. (Be sure you're giving your tables clear and descriptive names!) 

Then, pick the field you want to display from that table. 

After you click **Save**, you'll see your newly created dropdown field. In the example below, the dropdown field displays the campaign name from a table I created. 

#### How to create buttons

While you can certainly trigger Zaps from a dropdown or a checkbox within Tables, that's not your only option. The button field type allows you to create clickable buttons that trigger or continue Zaps. You can also add multiple buttons and assign a different Zap to each one. 

To set it up, create a new field and select **Button** as the_ Field Type_. Give that field a descriptive name, then scroll down and click on the dropdown beneath _Type of Button_. 

Select whether you want this button to trigger or continue a Zap. 

Then, give your button a label. It should be short but clearly describe what the button does.

If you select _Continue Zap_, you can create a second button if you'd like. This is good for processes where you need to approve or deny records. 

Once you save your field settings, you'll see your newly created button. It will display an exclamation mark until you [connect it to a Zap](#connect). 

If you have two _Continue_ buttons, you'll see both in the same field. 

#### How to create an AI field

AI fields—[available on Pro, Team, and Enterprise plans](https://zapier.com/l/tables/pricing)—let you automatically populate records with AI. You can reference record data in a prompt and generate different responses. 

For example, you can use your lead data in a table to draft tailored outreach based on their deal stage. You could also summarize new records and send the response in an email or team chat message, route them to a to-do list, or even create formulas to run calculations or functions.

To get started, create a new field and select the **AI** field type. Then, choose the OpenAI account connection you'd like to use. If you haven't connected OpenAI to Zapier, click **Manage authentications** and connect your account.

Once you've selected an OpenAI connection, click **Create Prompt**.

You can create a prompt from scratch or start with a template. 

In the example below, I created my prompt from scratch and referenced existing data in my table.

Click on **Prompt Settings** to tweak the creativity level, use a certain model, or adjust the response length. 

You can preview your prompt's result below _Prompt Settings_. Click the left and right arrows at the bottom of the _Preview_ window to review responses for each record in your table. 

If something looks off, you can tweak your prompt settings, edit your prompt, and regenerate a response.

Once you're happy with your field, click **Done** to close the prompt window, then save your field. Your AI field will start populating records according to your instructions.

#### **How to create linked records**

With linked records, you can create a relationship between two different tables. You can use the content of one table to fill or update the records of another table. 

For example, imagine you have a table for all your customer orders and another table for your customer details (like shipping and email addresses). By adding a linked record field to your orders table, you can display the address of the customer related to that order. If that customer address gets updated on the customer table, it will automatically update in the other. 

To get started, click the **+ Add field icon **and select **Linked Record** from the dropdown menu.

Give your field a descriptive name and select the table you want to link it to. 

Under _Display field_, select the field from your other table. 

Once you click **Create**, you'll see the new field within your table, with your data.

#### **How to use formulas in Tables**

Formulas help you automate calculations directly where your data lives. There are two kinds of formulas in Zapier Tables: 

- **Record Formulas: **Build powerful calculations with multiple functions directly in your tables.
- **Summary Formulas: **Instantly see sums, counts, averages, and more at the bottom of numeric columns. You can also use these values in triggers and actions within the Zapier editor.

For example, imagine you have a table that breaks down the numbers in sales reports or prices for individual products. You might use formulas to do things like calculate commissions, apply summary formulas (like SUM and AVG) for instant sales insights, or generate cost breakdowns by calculating individual item or project costs. 

To get started with a _Record Formula_, click the **+ Add field icon **and select **Formula** from the dropdown menu.

Give your field a descriptive name and enter your formula in the _Formula_ field. You can click the **Insert Functions** tab to search for and select one of the available functions. Then click the **Insert Fields** tab to search for and select the fields you want to calculate from your table:

**Note:** You can use the _Preview_ field's arrows to check the result of the first few records.

Once you're done, click **Save **to add the formula field to your table. 

To get started with a _Summary Formula_, click the **calculate dropdown icon** at the bottom of the column you want to add a formula to. 

Once you click the formula you want, it will automatically generate at the bottom of each numeric column. Here's an example with the AVG function, which calculates the average (mean) of selected numeric values: 

#### Filter data in views

You can use views to filter records, hide fields, and display specific data without affecting the underlying table. 

You can also [share views](#share) to limit access to specific records.

When you create a table, it will automatically have a default view. Click on the **View** icon in the panel on the left-hand side of your screen, then **Create View **from the left-hand pane.

Give your view a name and description, then click **Create**. 

Next, add filters to your view. Click the **Filters **icon in the side panel.

Then, click **Add filter**. Select the field you want to filter, the filter condition, and the data you want to filter for. 

As you add more filters, you'll see your table data filtering on the right. 

You can also hide fields in a view. 

#### Customize your table settings

Once you've created the fields you need for your table, you can choose how you want your Zaps to handle the records you enter manually. 

In the left sidebar menu, click the **Settings icon** to open the _Table Settings_ pane to the left. You can change your table's name and description. In addition, you'll see two options:

- **Pending: **By default, manually created records are set to _Pending_. For example, you might use this if you want to wait until a record is completely filled or want to verify that records are correct before triggering a connected Zap. You'll see a pending flag next to each record.
- **Automatically: **Any new record added manually will trigger whichever Zaps are connected. You might use this if you have a Zap that fills out a complete record in a table, so you don't need a delay or manual review.

Click **Save**. 

### Create and connect Zaps to your table

If you've created an automated workflow with Zapier before, creating a Zap with Tables will be the same. You can [create a Zap from scratch](https://zapier.com/app/editor) with our point-and-click editor or create a Zap from _within_ a table. 

There are two ways you can create and connect Zaps within Tables:

1. [Create a Zap from a specific field in a table](#fieldzap).
2. [Create a Zap from within a table](#tablezap).

#### Create a Zap from a field

To create a Zap from a specific field in your table, click on a field header, and select **+ Create Zap** from the menu. 

You can also create Zaps from the field settings pane. When you click **Edit Field**, click on the **Zaps** tab, then **+ Create**. 

Tables will automatically take you to the Zap editor. 

#### Create a Zap from a table

You can also create a Zap from the left sidebar menu. Click on the **Linked assets** icon, then click +**Create**. 

You'll be prompted to select the type of Zap you want to create, such as a workflow that triggers from new or updated records. 

You can choose to bring data in from another app, send data out from your table, enrich or update your data, or start from scratch. Once you select the type of automation you want to create, you'll be directed to the Zap editor. Depending on the type of Zap you choose to create, the Zap editor will pre-select the table and the trigger or action. 

Once you're in the Zap editor, you can build your Zap, test it, and make sure it's ready to use!

## How to find connected Zaps in a table

Zapier Tables lets you easily view, edit, and troubleshoot connected Zaps _within _a specific table—and even specific fields—so your data flow isn't a mystery. 

Click on the **Linked assets** icon in the left-hand panel. It will show all Zaps linked to the table—and whether they're active or inactive.

If you want to see if any Zaps trigger or send information to a specific field in your table, click a field. Then, select **View linked Zaps** from the menu. 

You'll be directed to the _Zaps_ tab, where you'll see every Zap connected to the selected field. 

If you need to edit a Zap, view any runs to a connected Zap, or just want to learn more about a connected Zap, click on the **arrow** icon next to any connected Zap. You'll be taken to the Zap editor where  you can review the workflow in detail.

Zapier Tables will also warn you if you make changes to a table that will affect any Zaps—such as deleting a table or a field—and show you which Zaps it will affect. 

## How to create an interface from a table

You can also build an interface from a table. [Zapier Interfaces](https://zapier.com/interfaces) lets you build forms, external and internal portals, and basic apps to power your business-critical workflows without code. To get started, click on the **Linked assets** icon in the left-hand menu. The _Interfaces_ tab will show any interfaces associated with your table. 

Click **Create Interface**. 

Zapier Interfaces will create a new interface with two pre-built pages—a custom form and a table.

## How permissions work with Zapier Tables 

Warning messages are nice, but Tables lets you customize permission levels to protect your data and associated Zaps for extra insurance. 

To start, Zap permissions are separate from Tables permissions. This gives you greater flexibility in how you want to collaborate. 

For example, if you want to grant a teammate permission to help you edit, maintain, or troubleshoot a connected Zap, you **don't** have to grant them access to the associated table, and vice versa. 

On the other hand, if you want to share a table or view with your team and outside collaborators, you can customize their access level and what fields they can view and edit. They won't have access to any connected Zaps, unless you grant permission separately.

### How to share tables and views

You can create a public sharing link for your tables. If you have a [Team or Enterprise account](https://help.zapier.com/hc/en-us/articles/8495879686285-What-s-the-difference-between-Zapier-for-Enterprises-and-Zapier-for-Teams), you can share your tables directly with other members in your Zapier account.

To share a table, click the **Share **button within a specific table. 

You can also share a table without opening it. Within your list of tables, click on the **three dots** next to a table and select** Share table**. 

To share a table view, click the **three dots** next to the view you want to share from the _Views_ pane and select **Share View**. 

Within the sharing settings, you'll see who owns the table or view and anyone who already has access. If you're on a Team or Enterprise plan, you'll also see permissions on an organizational level. 

If you're on a Team or Enterprise-level Zapier account, you can search for a user, team, or account to share with. Then, select a permission setting for each person, a team, or your entire company. 

For example, if you need multiple people to have the ability to edit table fields, settings, and records, and to create Zaps, you can assign them to an _Editor _role. 

If you're not in one of those accounts, click **Create a shareable link**. This creates a public, view-only sharing link for that table.

Need to get even more granular? You can lock specific fields in a table to prevent others from editing. 

Click a field header and select** Lock field**. 

### Give editing access to a table through Interfaces

There is another way to give non-Zapier users access to edit a table: by embedding the table in [Zapier Interfaces](https://interfaces.zapier.com/interfaces).

Embedding a table in an interface gives anyone the ability to view and edit your tables, create predefined views to display specific data, and sift through data quickly. 

To embed a table in an interface, click the **Linked Assets** icon in the left sidebar of your table. 

Click the **Interfaces** tab, then **+Create**. Click **Start building your Interface**, and a new tab or window will open with your new interface. 

Click the **Table view** page to view your table, then hover your mouse over the table and click the **Edit** icon on the top right of the table.  

In the sidebar, you can toggle the switch on next to each user permission you want to grant your non-Zapier user. That includes the ability to create new records, edit records, and delete existing records in your table. 

If you do change your mind about user permissions, just toggle all permissions off to grant users view-only access. 

## Ideas for using Zapier Tables 

If you're looking for ways to incorporate Zapier Tables in your existing processes, here are a few to get you started: 

### Build custom apps with Tables and Interfaces

No one knows your business better than you, so you can create your own custom solution using Tables and Zapier Interfaces.

**Get started with these tutorials:** 

- [How to create an AI-powered lead management hub](https://zapier.com/blog/create-lead-management-table-with-zapier-tables/)
- [Create a support request portal with Tables and Interfaces](https://zapier.com/blog/create-bug-reporting-hub-with-zapier-tables/)

### Approval processes

You can leave some simple decisions to computers, but for the ones requiring human critical thinking, you can use Tables to streamline the process. 

**Here's an example of how this works:**

1. The Zap triggers whenever there is a new record in a specific table.
2. The Zap will wait to proceed to the next action step until the _Continue_ button is clicked.
3. This example table includes two buttons. If _Button A_ is clicked, the Zap will perform one set of actions. If _Button B_ is clicked, it will run through different actions.

You'll need a table with a [button field](#button), and it should be a _Continue Zap_ button. This field should have two buttons, one for approval and another for rejection.

**Note: **Once you create your approval buttons, [create your Zap from the field settings](#fieldzap), and this workflow will mostly be set up! Just need to customize each path in your Zap. 

### Dynamic lookup tables

Ever wish you could automatically update a dropdown menu in your spreadsheet? As mentioned earlier, you can use Tables to create [dynamic dropdowns](#dropdown) from other tables. 

You can also create dynamic lookup tables, which allow you to compare data across apps. Plus, you can use your lookup table as a dropdown, so you're not only working with up-to-date information, you can also reference related app data too. 

**Here's how to do it:**

1. Create one table to serve as your lookup table. You'll want one field with names or something identifiable for a dropdown menu.
2. Create a dropdown field in another menu and set the _Selection Source_ to **Use Another Table**. Then, select your lookup table.
3. Create Zaps to add, update, or delete options from your lookup table. You can also create Zaps using your dropdown selection to search your lookup table for related information.

### A memory bank for Zaps

Computers can remember things well, but only when you tell them to do it first. Just like computers, Zaps have short-term memory, but you can use Tables to act as a "memory bank" that allows you to:

- Use information from one Zap for a different Zap.
- Preserve information at a particular time to use in later steps of a Zap.
- Create a round-style workflow for a Zap.

For example, I use Tables as a memory bank for assigned blog articles. I store assignment details, Google Doc draft links and IDs, and the related record ID in Notion. I use this to power Zaps that automatically update my to-do list, add new notes to my Google Doc draft, and even send the draft link to my editor when it's ready for review. 

That's just one example of how a Zap memory bank might work. You can do this with any critical automated processes you rely on.

## Zapier Tables: Your data in motion

Your business isn't static, so your data shouldn't be either. Zapier Tables is the automation-first database solution that lets you store, edit, move, and track your data flow so you can keep up with the ever-changing pace of business. Now you can save your problem-solving skills for strategic work and leave the spreadsheet hacks behind. 

_This article was originally published in March 2023 and was most recently updated in September 2025 by Elena Alston._