---
title: "Typeform to Gmail: How to send an email for new Typeform responses"
description: "Ensure your customers get prompt, personalized responses when they fill out your form with this automated workflow."
image: "https://images.ctfassets.net/lzny33ho1g45/5cvGg7gYnFRJ7bHsQY3Ohp/0347c942ff87f65db78da1911924bf3e/send-email-for-typeform-responses-00-hero.jpg"
---

# Typeform to Gmail: How to send an email for new Typeform responses

Ensure your customers get prompt, personalized responses when they fill out your form with this automated workflow.

You've set up a form to gather new leads, answer customer questions, get customer feedback, or [_insert what your form is for here_]. This is the first step toward streamlining customer communication. Next is ensuring that your customers get prompt, personalized responses. 

With Zapier, you can send a customized follow-up email for new Typeform entries. That way, your customers get an instant welcome message, customer support email, or thank you note—without adding another email response to your to-do list. Here's how to ensure a smooth, scalable customer experience that both you and your customer will appreciate—automatically.

## Send an email for new Typeform responses

Zapier lets you create automated workflows called Zaps, which send your information from one app to another. You can create your own Zap from scratch without any coding knowledge, but we also offer quick templates to get you started. 

If you'd like to start with a template, click on the Zap template below, and you'll be taken to the Zapier editor. You'll need to create a Zapier account if you don't already have one. Then, follow the directions below to set up your Zap.

## Set up your Typeform trigger

First, set up your trigger—the event that starts your Zap. If you're using the Zap template, the trigger app and event will already be selected for you. Otherwise, search for and select **Typeform** as the trigger app and **New Entry **as the trigger event. Click **Continue**.

Connect your Typeform account, if you haven't already, then click **Continue**. 

Next, select which form you want to send automatic emails for by clicking in the _Form_ dropdown and selecting the form. Then click **Continue**. 

Now, you need to test your trigger. Zapier will find a recently completed result from the form you selected. This will be used to set up the rest of your Zap.

If you don't have any completed form results, create a sample result by filling out the form yourself, then test your Zap.

Once you have at least one form response, Click **Test trigger. **Choose one of the samples to test, then click **Continue with selected record**.

## Set up your Gmail action

Now it's time to set up the action—the event your Zap will perform once it's triggered. If you're using the Zap template, these will already be selected for you. Otherwise, search for and select **Gmail** as your action app and **Send Email** as your action event. Click **Continue**.

Next, connect your Gmail account if you haven't already, then click **Continue**. 

Now you can customize your email. First, click into the _To_ field and select the email address pulled from your Typeform step in the dropdown. This ensures you're sending an email to the person who just filled out your form. You also have the option to add email addresses in the Cc or Bcc fields. 

Next, select your email address in the _From_ field. You can also add a _From Name_. Depending on your form, you could put your own name or something like Support team.

If you want responses to go to a different email than the one in your _From_ field, add that email address to the _Reply To_ field. 

Now, it's time to customize the content of your email. Add the subject line of your email in the _Subject_ field. Leave _Body Type_ as **plain**.

Next, enter the copy of your email in the _Body_ field. You can add data from your Typeform step to your email copy—like the name of the person who filled out the form and their question—by clicking in the _Body_ field and selecting the data you'd like to include from the dropdown. 

Add a signature to the end of your email by selecting the right one from the dropdown menu under the _Signature_ field. 

We have two more fields to customize. You can add an email label by choosing an option in the dropdown menu under the _Label/Mailbox_ field. If you want to include an attachment to your email (maybe a welcome packet or sales brochure), add that in the _Attachments_ field. 

When you're done customizing your step, click **Continue**.

Finally, click **Test step** to test your Zap. Zapier will send out an email just as you've set it up in your Zap. You should see the email in your sent email folder. Here's what ours looked like.

If everything looks good, you're ready to use your Zap. Now you can send instant emails every time a new form gets filled out!

## A better experience for you _and_ your customer

By using Zapier to automatically send an email when a form is filled out, you provide a better customer experience. Your customers get instant responses that let them know they're a priority—without adding a bunch of email responses to your to-do list. 

_This article was originally published in September 2022, written by Ellie Huizenga. It was most recently updated in July 2024 by Khamosh Pathak._