---
title: "See how you spend your workdays with Google Calendar Time Insights"
description: "Learn how to use Google Calendar's Time Insights feature to get the most out of your workweek."
image: "https://images.ctfassets.net/lzny33ho1g45/2Fs8wB4EuVbXMeTjWjWJ5e/97f5b361ebb00a1aa2fced9b3acd6fab/google-calendar-hero-green.png"
---

# See how you spend your workdays with Google Calendar Time Insights

Learn how to use Google Calendar's Time Insights feature to get the most out of your workweek.

Not to brag, but I'm pretty mediocre at driveway basketball. But because I don't have a scorekeeper watching all of my makes and misses, I don't have any way to know exactly _how_ mediocre I am.

The good news: I do have a scorekeeper at work. It's named Google, and it keeps track of my (hopefully better than mediocre) productivity using Google Calendar Time Insights. Here's how it works.

## What is Google Calendar Time Insights?

Time Insights is a Google Calendar feature (available to work and school Google accounts) that shows you how you're spending your time during the week. The Time Insights panel in Google Calendar breaks the information up into three different parts.

### Time breakdown

The _Time breakdown _section gives you a simple overhead view of what kinds of events are taking up space on your calendar. You can see how much of your time is spent in:

- 1:1s
- Meetings of three or more people
- [Focus time](https://zapier.com/blog/google-calendar-focus-time/)
- Events you haven't responded to yet

If you've set up [working hours](https://zapier.com/blog/split-working-hours-in-google-calendar/)—which I'd recommend to get the most out of Time Insights—this section will also show you how many hours remain in your workweek.

### Time in meetings

This section shows you how much time you're spending in meetings week over week, as well as your daily average and which day is typically your busiest meeting day.

The graph also shows you how much time you're spending in recurring meetings versus how much time you're spending in one-off meetings.

###  People you meet with

The last section of Time Insights is the _People you meet with _section—showing you the people you interact with most on a given week.

Google Calendar automatically pulls up who you're spending the most time with that week, but you also have the option to "pin" up to 10 people to make sure they always show up there. This can be helpful to see how much time you're spending with your manager or a direct report.

To pin someone to this section, click the small person-with-a-cog-next-to-them icon in the top-right corner, and search for the individual that you'd like to make sure you see each week.

You'll then see a small pin icon next to the names of the people you decide to pin.

## How to use Time Insights in Google Calendar

To start using Time Insights with Google Calendar, the first thing I recommend you do is set up working hours_._ Having a start and end time set will help you get the most out of Time Insights.

To set your working hours:

1. Click the cog icon in the top-right corner of the Google Calendar home screen, then click **Settings.**
2. Scroll down until you find _Working hours & location_, and check the **Enable working hours **checkbox. Once that's done, you can customize the days and hours of the week that you work.

3. From there, you'll want to find your way back to the Google Calendar home screen, where you'll find the Time Insights section on the left sidebar. There, you'll get a quick glance at how many hours you're spending in meetings, as well as how many you average.

4. Click **More Insights, **which will open up a sidebar on the right side of your screen and give you the full Time Insights view.

## Ok, so what do I do now?

Now that you know that you spend 16% of your time in meetings…do you get a gold star? Looking at the data is cool, but here's what I tend to do with my insights:

- If my week is packed with a lot of group meetings, I start there and see if there are any I can decline and catch up on later via recording or meeting notes.
- Knowing how much free time I have during the week helps me plan how much work I can actually get done, so I don't overpromise.
- I like to review my recurring meetings every so often to see if there are any I might be able to move to a different cadence or even [take async](https://zapier.com/blog/asynchronous-meeting-tips/).

More robust tools like [Clockwise](http://getclockwise.com) (a popular choice among Zapier teammates) or [Timing](https://timingapp.com/) give you way more features to help you optimize your calendar, but as an easy, built-in feature, Time Insights is a nice quality-of-life improvement from Google Calendar.

## More Google Calendar tips

- [How to automatically copy events from one Google Calendar to another](https://zapier.com/blog/automatically-copy-events-from-one-google-calendar-to-another/)
- [How to create appointment slots in Google Calendar](https://zapier.com/blog/google-calendar-appointment-slots/)
- [How to create Google Calendar events from a Google Sheets spreadsheet](https://zapier.com/blog/how-to-create-calendar-events-from-spreadsheet-tutorial/)